2022-04-05-accounts

Trustees’ Annual Report for the period

From 6[th] April 2021 to 5[th] April 2022

Charity name: Woking Youth Theatre

Charity registration number: 1181493

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the arts in the Borough of Woking and the surrounding area for children and young people aged 14-21 years, in particular in the art of drama by; (a) The organisation and the production of weekly drama workshops, and (b) The production of a musical, a straight play and drama festival entries each year.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	During this period activities were limited by Covid 19 1. Summer Film Project 2021 took place in August where 8 members of the youth theatre were involved in the production of a short film - both in front of and behind camera. This is available to view on our website. 2. We entered an over-18 entry into Woking Drama Festival and were nominated in several categories including Best Actor, Best Lighting 3. We produced a showcase at The Buzz - Woking’s Studio Theatre where member parents and carers watched pieces prepared by the members. 4. Early part of 2021 was taken up with rehearsals for our Easter show, Bugsy Malone performed in the next financial year.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Chairty Commission on public benefit and have adhered to the charity’s constitution throughout this period, although activities have been limited due to Covid 19 and the necessary restrictions in place for group face-to-face/in-person activities for young people.

Achievements and Performance

SORP reference Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 We continue to see growth in our members. Covid 19 had a massive impact on the social lives and development of the young people in our society, leaving them feeling isolated and especially vulnerable to the toxicity of social media. Return to face-to-face meetings has had a massively positive impact. We see confidence growing on a week-by-week basis and stress levels gradually receding. Some of the feedback we have received from parents / carers: Thank you for a great week - X had fun and learnt such a lot at the same time. There isn't much that gets her up and out for 9am without complaining Really looking forward to seeing the finished film! This wonderful local youth charity have played a big part in getting X ready to audition and then start a musical theatre degree at a specialist conservatoire. Being able to be part of something away from school really has helped him develop as a performer. Thank you for all your hard work and dedication, I’m so glad I found your group for X he really enjoys doing this. Just wanted to say a big thank you so much for X’s introduction into WYT. He was very nervous but we couldn’t be any prouder of him. X credits her successful exam grade almost entirely to Woking Youth Theatre. Wow! Amazing achievement for all of you and so well deserved. A great testament to the commitment, hard work and effort

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Woking Youth Theatre (WYT) is financially sound, with a balance as at 5thApril 2022 of £6,908. This enables us to continue to provide services into the next year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	WYT holds reserves to cover up-front costs of performances, which typically include licence fees, theatre deposit, set hire, props and costume
Amount of reserves held	Para 1.22	£5,000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Performing Arts as a whole has suffered following Covid19 and audiences have been slow to return to venues. Productions need a paying audience in order to recoup. We are seeing a gradual return by audiences to theatres in the area.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	WYT’s principal source of funds is from membership subscriptions and box office receipts, although the latter are very low this financial year due to Covid19
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees selected by unanimous vote of current trustees against a review of skills & experience required to enable the role descriptions of the Trustees to be effectively fulfilled.

Reference and Administrative details

Charity name	Woking Youth Theatre
Other name the charity uses	WYT
Registered charity number	1181493
Charity’s principal address	12 Rosebery Crescent Woking Surrey GU22 9BL

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1 2 3 4	Bruce Hazelton	Chair, Treasurer
	Louise Wilson		To Nov 2021
	Helen Carr		From Nov 2021
	Maria Langford	Secretary

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

n/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Bruce Hazelton

Maria Langford

Position (eg Chair, Treasurer Secretary Secretary, Chair, etc)

Date 4th February 2023

	Woking Youth Theatre	Woking Youth Theatre	Woking Youth Theatre	Woking Youth Theatre	Woking Youth Theatre	1181493	1181493		CC16a
	Receipts andpayments accounts
	For the period from		13/04/2021		To		12/04/2022
Section A Receipts and payments
	Unrestricted funds		Restricted funds		Endowment funds		Total funds		Last year
	to the nearest £		to the nearest £		to the nearest £		to the nearest £		to the nearest £
A1 Receipts
Donations,legacies	214		0		0		214		409
Grants	0		0		0		0		0
Fundraising	340		0		0		340		80
Interest on deposit account	0		0		0		0		0
Dividends on investments	0		0		0		0		0
Members’ subscriptions	1,772		0		0		1,772		1,023
Fees for charitable services	0		0		0		0		0
	0		0		0		0		0
Sub total(Gross income for AR)	2,326		0		0		2,326		1,512
A2 Asset and investment sales, (see table).
	0		0		0		0
	0		0		0		0		0
Sub total	0		0		0		0		0
Total receipts	2,326		0		0		2,326		1,512
A3 Payments
Cost of fundraising events	539		0		0		539		350
Wages / Salaries and national insurance	1,550		0		0		1,550		470
Pension contributions	0		0		0		0		0
Rent / hire of rooms	1,015		0		0		1,015		0
Training	0		0		0		0		72
Insurance	0		0		0		0		316
Telephone, internet	100						100		0
Printing, postage, stationery, computer	114		0		0		114		188
~~li~~ Bank interest and charges	0		0		0		0		0
	0		0		0		0		0
Sub total	3,318		0		0		3,318		1,396
A4 Asset and investment purchases, (see table)
	0		0		0		0
	0		0		0		0
Sub total	0		0		0		0		0
Totalpayments	3,318		0		0		3,318		1,396
Net of receipts/(payments)	-992		0		0		-992		116
A5 Transfers between funds	0		0		0		0		0
A6 Cash funds lastyear end	7,792		0		0		7,792		0
Cash funds thisyear end	6,800		0		0		6,800		116
Section B Statement of assets and liabilities at the end of the period
Categories	Details				Unrestricted funds		Restricted funds		Endowment funds
					to nearest £		to nearest £		to nearest £
B1 Cash funds	Current account				6,908		0		0

CCXX R1 accounts (SS)

24/01/2022

1

					0		0		0
					0		0		0
	Total cash funds				6,908		0		0
	(agree balances with receipts and payments account(s))				Agreement Error				OK
					Unrestricted funds		Restricted funds		Endowment funds
	Details				to nearest £		to nearest £		to nearest £
B2 Other monetary assets					0		0		0
					0		0		0
					0		0		0
					0		0		0
					0		0		0
					0		0		0
	Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
B3 Investment assets							0		0
							0		0
							0		0
							0		0
							0		0
	Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
B4 Assets retained for the charity’s own use							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
	Details				Fund to which liability relates		Amount due (optional)		When due (optional)
B5 Liabilities							0
							0
							0
							0
							0
Signed by one or two trustees on behalf of all the trustees	Signature				Print Name				Date of approval
					Bruce Hazelton				04/02/2023
					Maria Langford				04/02/2023

CCXX R2 accounts (SS)

24/01/2022

2