The Ridgeway School PTA Annual General Meeting – 9 March 2023 Treasurer's Report for year ended 31[st] July 2022
A mixed year of fundraising for the PTA, with some events being very successful while others were not as well supported as we might have hoped. There was a general feeling that people’s preferences for events may have changed and we will need to adapt our approach to maximise our fundraising potential.
We started the year with bank balances of:
TSB (Current account) £4,916 NatWest (100 Club account) £2276 plus petty cash in hand of£100 Total £7292
Income:
The 100 Club income was slightly up on the previous year, at £ 3316 . ‘Thank you’ to Suzi Pegg and Darshana Patel for their superb management of the lottery. The process is now running very smoothly and we have agreed that we will continue to push to sell the 27 numbers that are currently unallocated in an attempt to maximise revenue. After prize payouts of £975 , this gives an in-year profit of £2341 . This figure is an increase from the previous year.
Fundraising was impacted by the cancellation of the race night, due to poor ticket sales. However, uniform sales, Readathon, Hymns and Pimms, Christmas disco, Christmas raffle, Christmas cards, St Mary’s collection, and the summer fun run managed to raise a total sum of £ 4856 , after adjustment for expenses this equates to a profit of £2696 .
We received another generous parent donation of £2000 . Another big ‘Thank you’ to this donor, who has asked to remain anonymous.
We are a charity and able to claim Gift Aid on this donation. So, in addition to gift aid on the previous year’s donation we will claim £800 gift aid in this year.
Expenditure:
After payout of 100 Club prizes (£975), fundraising and miscellaneous expenses (£2160), we were able to pay out the sum of £5494 on school activities and equipment, an increase of approximately £1000 on the previous financial year. This was distributed as follows:
| was distributed as follows: | |
|---|---|
| Laptops | £3562 |
| Ashmolean online workshop | £75 |
| Bookbags | £227 |
| Year 6 Hoodies | £245 |
| coaches | £1385 |
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As a result, at the end of the year our combined accounts show an increase of £1544.
Closing Bank Balance:
We closed the year with a bank balances of:
TSB (Current account) £4119 NatWest (100 Club account) £4617 plus petty cash in hand of£100 Total £8836
We are in a strong position for ongoing support to the school and have pledged the sum of £5000 towards the purchase of ipads for the school. We aim to raise a further £2000 to supplement this amount.
These accounts need to be independently scrutinised before submission to the charity commission.
Thank you.
Joanne Loveridge / Treasurer / 9 March 2023
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Ridgeway School PTA
Accounts for the Period Ended 31 July 2022
Ridgeway School PTA
I have reviewed without audit, the attached accounts for Ridgeway School PTA for the period ended 31 July 2022 from the information and explantations supplied to me.
Signed…… SHarris …Date…17/07/23………………..
Ridgeway School PTA
Receipts and Payments Account For the Period Ended 31 July 2022
| 31st July 2022 £ £ Receipts: 100 Club receipts 3,316.19 Fundraising events Xmas Raffle 826.50 Xmas Cards 778.15 Xmas Fayre Xmas Decorations Xmas Disco 377.93 Tea Towels Cinema Eve Race Night Easter Bingo Summer Fete / Fun Run 1,791.79 Other Raffles Readathon 223.00 Refreshments 47.20 Other Fundraising 326.00 Uniforms 30.00 Bank interest Gift Aid 80.75 Donations/sponsorship 2,375.45 10,172.96 Payments: 100 Club Prizes 975.00 Fundraising expenses Expenses - Xmas Cards 569.10 Expenses - Summer Fete / Fun Run 1,077.72 Expenses - Xmas Disco 70.00 Expenses - Xmas Raffle 52.00 Expenses - Tea Towels Expenses - Easter Bingo Expenses - Race Night 60.00 Other fundraising expenses 296.16 Activities Music Lessons Coach hire - school trips 1,385.00 Workshops 75.00 Christmas Decorations/Nativity Costumes Refurbishment Other Activities School equipment 3,561.80 Year 6 Hoodies/Frames 280.00 Books and bags 226.92 PTA UK Miscellaneous payments 8,628.70 EXCESS OF RECEIPTS OVER PAYMENTS 1,544.26 |
31st July 2021 £ £ 3,147.56 1,034.00 931.00 310.00 63.00 570.00 70.00 9.00 234.98 116.60 876.36 2,114.22 9,476.72 1,375.00 563.83 68.34 83.62 21.00 1,093.71 825.00 60.00 1,800.00 234.00 485.46 69.00 79.32 6,758.28 2,718.44 |
31st July 2020 £ £ 3,550.97 896.10 685.50 63.10 256.80 1,712.80 39.00 34.43 135.00 1,588.89 8,962.59 950.00 501.07 155.00 46.98 19.99 482.55 379.30 9,138.40 200.40 68.00 43.00 11,984.69 -3,022.10 |
31st July 2019 £ £ 2,392.00 892.00 743.00 199.00 63.00 572.50 1,733.31 213.15 34.05 100.80 94.94 7,037.75 1,275.00 550.78 267.95 168.89 111.88 420.00 1,480.00 684.80 100.00 1,488.00 459.32 199.66 65.00 63.95 7,335.23 -297.48 |
31st July 2018 £ £ 3,392.00 713.00 518.50 468.00 151.00 530.00 458.10 1,419.20 236.10 170.89 112.10 8,168.89 1,650.00 383.50 367.78 120.00 81.56 564.00 19.98 900.00 40.00 1,183.53 299.50 65.00 106.00 5,780.85 2,388.04 |
|---|---|---|---|---|
Ridgeway School PTA
Balance Sheet As at 31 July 2022
| CURRENT ASSETS: TSB current account Nat West current account Cash in hand FINANCED BY: CAPITAL ACCOUNT: Balance brought forward Less excess of payments over receipts |
31st July 2022 £ £ 4,119.26 4,616.88 100.00 8,836.14 7,291.88 1,544.26 8,836.14 |
31st July 2021 £ £ 4,916.19 2,275.69 100.00 7,291.88 4,573.44 2,718.44 7,291.88 |
£ £ 2,620.31 1,853.13 100.00 4,573.44 7,595.54 -3,022.10 4,573.44 31st July 2020 |
31st July 2019 £ £ 3,248.38 4,247.16 100.00 7,595.54 7,893.02 -297.48 7,595.54 |
31st July 2018 £ £ 2,662.86 5,130.16 100.00 7,893.02 5,504.98 2,388.04 7,893.02 |
|---|---|---|---|---|---|
Approved by the Trustees on and signed on their behalf by:
J Loveridge Trustee