The Ridgeway School PTA Annual General Meeting – 18[th] November 2021 Treasurer's Report for year ended 31[st] July 2021
Firstly, remind ourselves – this financial/school year was severely impacted by the Global Coronavirus Pandemic, with cancellation of face-to-face fundraising events. So, atypical when comparing to previous years earning/spending!
We started the year with bank balances of:
| year with bank balances of: | |
|---|---|
| TSB (Current account) | £2620 |
| NatWest (100 Club account) | £1853 |
| plus petty cash in hand of | £100 |
| Total | £4573 |
Income:
The 100 Club income was slightly down on 2020, at £3147. So, ‘Thank you’ to Bes Chadzynski and Darshana Patel for management of the lottery – but we need to have a push to sell spare numbers to new parents. After prize payouts of £1375, this gives an in-year profit of £1772 . This figure is a bit low due to delayed 2019-20 prize giving but maybe not as there are few prizes from this year yet to cash. Fundraising was again hit by the pandemic - no Easter Bingo or Summer Fun Run events. However, creative non-face-to-face fundraising managed to raise an amazing £3338, after adjustment for expenses this equates to a profit of £2602 – these included Xmas raffle, cards, sponsored house decorating, honey raffle and uniform sales. We excelled at the Big PTA raffle too raising £462.
We received another generous parent donation of £2000 . Another big ‘Thank you’ to this donor. This was again specifically allocated to the purchase of laptops for the school.
We are a charity and able to claim Gift Aid on this donation. So, in addition to gift aid on the previous year’s donation we claimed £876 gift aid in this year.
Expenditure:
After payout of 100 Club prizes (£1375), fundraising expenses (£737), and miscellaneous other expenses (£148), we were able to pay out the sum of £4498 on school activities and equipment. This was distributed as follows:
| This was distributed as follows: | |
|---|---|
| Laptops | £1800 |
| Music Lessons (provided bi-annually for Housemartins) | £1094 |
| Workshops (online Zumba & Street Dance) | £825 |
| Bookbags | £485 |
| Year 6 Hoodies | £234 |
| Leavers Picnic | £60 |
| As a result, at the end of the year our accounts show an increase of£2718. | |
| Closing Bank Balance: |
| We closed the year with a bank balances of : |
|---|
| TSB (Current account) £4916 |
| NatWest (100 Club account) £2276 |
| plus petty cash in hand of £100 |
| Total £7242 |
We are in a strong position for ongoing support to the school with the prospect of face-to-face fundraising in 2021-22.
These accounts need to be independently scrutinised before submission to the charity commission.
Thank you. John Bales / Treasurer / 15[th] November 2021
Ridgeway School PTA
Receipts and Payments Account For the Period Ended 31 July 2021
| Receipts: 100 Club receipts Fundraising events Xmas Raffle Xmas Cards Xmas Fayre Xmas Decorations Xmas Disco Tea Towels Cinema Eve Race Night Easter Bingo Summer Fun Run Other Raffles Readathon Refreshments Other Fundraising Uniforms Bank interest Gift Aid Donations/sponsorship Payments: 100 Club Prizes Fundraising expenses Expenses - Xmas Cards Expenses - Summer Fun Run Expenses - Xmas Disco Expenses - Xmas Raffle Expenses - Tea Towels Expenses - Easter Bingo Expenses - Race Night Other fundraising expenses Activities Music Lessons Coach hire - school trips Workshops Christmas Decorations/Nativity Costumes Refurbishment Other Activities School equipment Year 6 Hoodies/Frames Books and bags PTA UK Miscellaneous payments EXCESS OF RECEIPTS OVER PAYMENTS |
31st July 2021 £ £ 3,147.56 1,034.00 931.00 310.00 63.00 570.00 70.00 9.00 234.98 116.60 876.36 2,114.22 9,476.72 1,375.00 563.83 68.34 83.62 21.00 1,093.71 825.00 60.00 1,800.00 234.00 485.46 69.00 79.32 6,758.28 2,718.44 |
31st July 2020 £ £ 3,550.97 896.10 685.50 63.10 256.80 1,712.80 39.00 34.43 135.00 1,588.89 8,962.59 950.00 501.07 155.00 46.98 19.99 482.55 379.30 9,138.40 200.40 68.00 43.00 11,984.69 -3,022.10 |
31st July 2019 £ £ 2,392.00 892.00 743.00 199.00 63.00 572.50 1,733.31 213.15 34.05 100.80 94.94 7,037.75 1,275.00 550.78 267.95 168.89 111.88 420.00 1,480.00 684.80 100.00 1,488.00 459.32 199.66 65.00 63.95 7,335.23 -297.48 |
31st July 2018 £ £ 3,392.00 713.00 518.50 468.00 151.00 530.00 458.10 1,419.20 236.10 170.89 112.10 8,168.89 1,650.00 383.50 367.78 120.00 81.56 564.00 19.98 900.00 40.00 1,183.53 299.50 65.00 106.00 5,780.85 2,388.04 |
|---|---|---|---|---|
Ridgeway School PTA
Balance Sheet
As at 31 July 2021
| CURRENT ASSETS: TSB current account Nat West current account Cash in hand FINANCED BY: CAPITAL ACCOUNT: Balance brought forward Less excess of payments over receipts |
31st July 2021 £ £ 4,916.19 2,275.69 100.00 7,291.88 4,573.44 2,718.44 7,291.88 |
£ £ 2,620.31 1,853.13 100.00 4,573.44 7,595.54 -3,022.10 4,573.44 31st July 2020 |
31st July 2019 £ £ 3,248.38 4,247.16 100.00 7,595.54 7,893.02 -297.48 7,595.54 |
31st July 2018 £ £ 2,662.86 5,130.16 100.00 7,893.02 5,504.98 2,388.04 7,893.02 |
|---|---|---|---|---|
Approved by the Trustees on and signed on their behalf by:
J Bales Trustee