2023-12-31-accounts - Rotary In St Albans And District Swimathon

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Rotary in St Albans and District Swimathon

Registered No. 1181414 (England and Wales)

Report and accounts for the year ended 31 December 2023

Trustees

Claudio Duran Nitesh Joshi (appointed 6 March 2023) Andrew Barrington Lovett (appointed 6 March 2023) Roger Talbot

Governing document

The charity is governed by a trust deed dated 4[th] January 2019, with the aims of advancing such charitable purposes (according to the laws of England and Wales) as the trustees see fit from time to time for the public benefit by making grants to Charities, other organisations, and persons anywhere in the world

Management of the charity

Trustees are appointed by the participating Rotary Clubs in the St Albans and District area. Each Club may appoint up to two trustees. Their main task is to arrange an annual fundraising event for swimmers who will raise sponsorship monies for one local charity. Planning for, and execution of, the event is delegated to a management committee. Each participating Rotary Club nominates a local good cause and the ultimate choice of one charity is selected by the management committee before ratification by the trustees.

Bankers

Lloyds Bank 36 Chequer Street St Albans AL1 3YQ

Correspondence address

8 Broomfield Park Street St Albans AL2 2HY

Rotary in St Albans and District Swimathon

Trustees’ Annual Report 2023

Activities

The Swimathon did not take place in 2023 due to operational difficulties, so no charitable funds were raised

Financial Review

The accounts for the year ended 31 December 2023 are shown later in this report.

Reserves Policy

Where funds are raised for a specific project, we aim to distribute the finds as soon as is practical. The Charity has a policy of holding only modest reserves, to pay for deposits and other costs for the following year’s event.

Neither the trustees, nor the Independent Examiner, received any remuneration in respect of their roles.

Statement of responsibilities of Trustees and Officers

The charity trustees are responsible for preparing an annual report and financial statements in accordance with the applicable law and UK Generally Accepted Accounting Practice. They must prepare financial statements which give a true and fair view of the state of affairs of the charity and of the incoming resources and the application of those resources for that year.

In preparing the financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently
observe the methods and principles in the Charities SORP
make judgements and estimates that are reasonable and prudent
prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

Andrew Lovell

Claudio Duran

On 22[nd] January 2024

Independent Exarninerfs Report lo the Trustees of the Rotary In St Alban• and Dlstrlct Swimathon I r8POrt on th8 accounts of the chanty fcy the year ¢nd¢d 31 Dxember 2tr23. R•$petlve reJpoMlbllltl•• of tntyt0•8 and •xaminor The chanty'$ tnjstees 8re respsIble for the preparalion of the accounts. The charity'8 trugteeg consider that an alIt is not required forth year under sethon 144(2) ofthe Chanties Act 2011 {11 2011 AQ) and th an irKJependent ex8min81i Is needed. It is my resp¢)nsibilrty to- examine the acco der seGtJon 145 of th8 2011 Art to follow the yocedure5 laKI down in &e11 Direclion8 g'ven by Chanty CornmisBion under secbDn14515)Ib) of 2011 Act, and to Gtate ther parbwl?r motters have come lo my attertion. Ba•1• of Ind•p•nd•nl •xmirn¢$ rgport My exaMinatn ¥va8 cam&J out in a(xCe with the gernral oiredn9 gwen by the Chanty Cofflmission. An 8xammatson includes a leW of the accountin9 rocords kept by the chwty and a comparison Of1 accounts wesenled with those records 11 also includes cMshYeration of any unusual rtemts or disclosures in the accounts and 5eth.rwa explanth"onE from you ag truste8$ coneemiry any such matters. The predUreS Undertak do r1 provid8 all the vid8nce that would be required in Sn audit arKI consequenlty no opInn is given as to th18ther Ihe accnts yov%le 8 Irue 8nd lair VI and the 18 limrted lo those maiters set out In Ihe statement below. Independ•nt •xamiTr•es 8tat•m•nt In r10n wth my examinalicn, r matter ha& come lo my attenti. {1 l which gwes m8 rn888bla cau8e to be8ve that any materlal respect Ihe requirements: to keep accountin9 recort3 in a¢cordanee wrth sxticffl 130 of 2011 A¢. and to pr8pBr8 accounts whith 8crnrd wth the %untIng reco& and comF4y wrth th• account9 requirements of the 2011 Act have not Eeen met. or 12) to which, in my OnIrt. attent'o accounts be ould be draym lo enable a Kpr undgr8tsnd9 of the Mitha81 Hanlon ACIB 2 RNepJide Fulling Mill Lane wyn AL6 9NU Date. 03.03.2024

Rotary in St Albans and District Swimathon 1181414

Receipts and payments accounts CC16a For the period 01/01/2023 31/12/2023 To from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £ 3 318 - - - - - - 321 - - - 321 2,083 - - - - - - - - 2,083 - - - 2,083 ( 1,762) - 1,765 3	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 3 318 - 500 - - - - 821 - - - 821 2,083 - - 270 - - - - - 2,353 - - - 2,353 ( 1,532)	Last year to the nearest £
Sponsorship	-	3			2,981
Gift Aid	-	318			-
Donation for Admin costs	-	-			-
Grants	500	-			500
	-	-			-
	-	-			-
	-	-			-
	-	-			-
*Sub total*(Gross income for AR)	500	321			3,481
	- - - 500 - - - 270 - - - - - 270 - - - 270 230 - 690 920
A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					3,481

Donations for Charity	-				1,732
Sundry	-				-
Bank Charge refunded	-				-
Website	270				270
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	270				2,002

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					2,002

	230	( 1,762)	-	( 1,532)	1,479
	-	-	-	-	-
	690	1,765	-	2,455	976
	920	3	-	923	2,455

CCXX R1 accounts (SS)

29/02/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Details Details Details Details Bank Account *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 920 3 - - - - 920 3 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			When due (optional)




			Date of approval

CCXX R2 accounts (SS)

29/02/2024