## **Rotary in St Albans and District Swimathon** Registered No. 1181414 (England and Wales) ## **Report and accounts for the year ended 31 December 2023** ## **Trustees** Claudio Duran Nitesh Joshi (appointed 6 March 2023) Andrew Barrington Lovett (appointed 6 March 2023) Roger Talbot ## **Governing document** The charity is governed by a trust deed dated 4[th] January 2019, with the aims of advancing such charitable purposes (according to the laws of England and Wales) as the trustees see fit from time to time for the public benefit by making grants to Charities, other organisations, and persons anywhere in the world ## **Management of the charity** Trustees are appointed by the participating Rotary Clubs in the St Albans and District area. Each Club may appoint up to two trustees. Their main task is to arrange an annual fundraising event for swimmers who will raise sponsorship monies for one local charity. Planning for, and execution of, the event is delegated to a management committee. Each participating Rotary Club nominates a local good cause and the ultimate choice of one charity is selected by the management committee before ratification by the trustees. ## **Bankers** Lloyds Bank 36 Chequer Street St Albans AL1 3YQ ## **Correspondence address** 8 Broomfield Park Street St Albans AL2 2HY 1 ## **Rotary in St Albans and District Swimathon** ## **Trustees’ Annual Report 2023** ## **Activities** The Swimathon did not take place in 2023 due to operational difficulties, so no charitable funds were raised ## **Financial Review** The accounts for the year ended 31 December 2023 are shown later in this report. ## **Reserves Policy** Where funds are raised for a specific project, we aim to distribute the finds as soon as is practical. The Charity has a policy of holding only modest reserves, to pay for deposits and other costs for the following year’s event. Neither the trustees, nor the Independent Examiner, received any remuneration in respect of their roles. ## **Statement of responsibilities of Trustees and Officers** The charity trustees are responsible for preparing an annual report and financial statements in accordance with the applicable law and UK Generally Accepted Accounting Practice. They must prepare financial statements which give a true and fair view of the state of affairs of the charity and of the incoming resources and the application of those resources for that year. In preparing the financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently - observe the methods and principles in the Charities SORP - make judgements and estimates that are reasonable and prudent - prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees and signed on their behalf by: Andrew Lovell Claudio Duran On 22[nd] January 2024 Independent Exarninerfs Report lo the Trustees of the Rotary In St Alban• and Dlstrlct Swimathon I r8POrt on th8 accounts of the chanty fcy the year ¢nd¢d 31 Dxember 2tr23. R•$petlve reJpoMlbllltl•• of tntyt0•8 and •xaminor The chanty'$ tnjstees 8re resp￿sIble for the preparalion of the accounts. The charity'8 trugteeg consider that an a￿lIt is not required forth￿ year under sethon 144(2) ofthe Chanties Act 2011 {11* 2011 AQ) and th* an irKJependent ex8min81i￿ Is needed. It is my resp¢)nsibilrty to- examine the acco￿￿ ￿der seGtJon 145 of th8 2011 Art to follow the yocedure5 laKI down in &￿e1￿1 Direclion8 g'ven by Chanty CornmisBion under secbDn14515)Ib) of 2011 Act, and to Gtate ￿￿ther parbwl?r motters have come lo my attertion. Ba•1• of Ind•p•nd•nl •x*mirn¢$ rgport My exaMinat￿n ¥va8 cam&J out in a(x￿￿Ce with the gernral oired￿n9 gwen by the Chanty Cofflmission. An 8xammatson includes a ￿leW of the accountin9 rocords kept by the chwty and a comparison Of1￿ accounts wesenled with those records 11 also includes cMshYeration of any unusual rtemts or disclosures in the accounts and 5eth.rwa explanth"onE from you ag truste8$ coneemiry any such matters. The pr￿edUreS Undertak￿ do r￿1 provid8 all the vid8nce that would be required in Sn audit arKI consequenlty no opIn￿n is given as to th*18ther Ihe acc￿nts yov%le 8 Irue 8nd lair VI￿ and the 18 limrted lo those maiters set out In Ihe statement below. Independ•nt •xamiTr•es 8tat•m•nt In r￿￿10n wth my examinalicn, r￿ matter ha& come lo my attenti￿. {1 l which gwes m8 rn88￿8bla cau8e to be￿8ve that ￿ any materlal respect Ihe requirements: to keep accountin9 recort3 in a¢cordanee wrth sxticffl 130 of 2011 A¢. and to pr8pBr8 accounts whith 8crnrd wth the %￿untIng reco￿& and comF4y wrth th• account￿9 requirements of the 2011 Act have not Eeen met. or 12) to which, in my O￿nI￿rt. attent'o accounts ￿ be ould be draym lo enable a K￿p￿r undgr8tsnd￿9 of the Mitha81 Hanlon ACIB 2 RNepJide Fulling Mill Lane wyn AL6 9NU Date. 03.03.2024 **Rotary in St Albans and District Swimathon 1181414** **Receipts and payments accounts CC16a For the period** 01/01/2023 31/12/2023 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**
**3**
**318**
**-**
**-**
**-**
**-**
**-**
**-**
**321**
**-**
**-**
**-**
**321**
**2,083**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,083**
**-**
**-**
**-**
**2,083**
**( 1,762)**
**-**
**1,765**
**3**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**3**
**318**
**-**
**500**
**-**
**-**
**-**
**-**
**821**
**-**
**-**
**-**
**821**
**2,083**
**-**
**-**
**270**
**-**
**-**
**-**
**-**
**-**
**2,353**
**-**
**-**
**-**
**2,353**
**( 1,532)**|**Total funds**
**to the nearest £**
**3**
**318**
**-**
**500**
**-**
**-**
**-**
**-**
**821**
**-**
**-**
**-**
**821**
**2,083**
**-**
**-**
**270**
**-**
**-**
**-**
**-**
**-**
**2,353**
**-**
**-**
**-**
**2,353**
**( 1,532)**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---| |Sponsorship|-||**3**||||**2,981**| |Gift Aid|-||**318**||||**-**| |Donation for Admin costs|-||**-**||||**-**| |Grants|**500**||**-**||||**500**| ||-||**-**||||**-**| ||**-**||**-**||||**-**| ||**-**||**-**||||**-**| ||**-**||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**500**||**321**||||**3,481**| ||**-**
**-**
**-**
**500**
**-**
**-**
**-**
**270**
**-**
**-**
**-**
**-**
**-**
**270**
**-**
**-**
**-**
**270**
**230**
**-**
**690**
**920**||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**3,481**| ||||||||| |Donations for Charity|**-**||||||**1,732**| |Sundry|**-**||||||**-**| |Bank Charge refunded|**-**||||||**-**| |Website|**270**||||||**270**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**270**||||||**2,002**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**2,002**| ||||||||| ||**230**||**( 1,762)**|**-**|**( 1,532)**||**1,479**| ||**-**||**-**|**-**|**-**||**-**| ||**690**||**1,765**|**-**|**2,455**||**976**| ||**920**||**3**|**-**|**923**||**2,455**| CCXX R1 accounts (SS) 29/02/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
Bank Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**920**
**3**
**-**
**-**
**-**
**-**
**920**
**3**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs **
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs **
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 29/02/2024 2