Trustees’ Annual Report
For the period: from 1/4/23 to 31/3/24
CYLCH MEITHRIN DYFFRYN BANW
Charity number 1181376
Objectives and Activities
The delivery of quality early years education, care and play (as regulated by CIW and Estyn) through the medium of Welsh to children aged 18 months to 11 years of age, delivered in a Cylch Meithrin setting with an accompanying breakfast and after school club. Open daily from 8am to 3.30/5pm.
We also run a Cylch Ti a Fi parent and toddler group which meets weekly.
The charity trustees confirm that they have regard to the Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Achievements and Performance
Continued to deliver high-quality experiences for the children, thanks to the work of Anti Mirain, Anti Lwsi, Anti Lws, Anti Heddys, Anti Natalie, and Anti Leah in the Cylch Ti a Fi.
Staff achieved new Level 3 and Level 5 qualifications, also taking advantage of a wide range of Continuous Professional Learning opportunities.
We welcomed Anti Lws as a new staff member.
We said goodbye to Anti Heddys as a staff member.
We opened an after school club.
We moved to a new location.
In our first formal inspection by Estyn and CIW we received a rating of ‘Good’.
We maintained a constructive relationship with officers from Powys County Council (especially concerning the work of introducing the curriculum).
Won a tender to be a ‘Flying Start’ provider for two-year-olds.
We prepare to celebrate our 50[th] birthday as a cylch, having won a grant from the National Lottery Community Fund to enable us to do so.
Financial Review
The charity’s financial situation is robust and there are no concerns regarding the future of the organisation. Our financial reserves are more than sufficient to cope with any unexpected shock or to meet our obligations if forced to close. As a voluntary management committee we are active in applying for grants and fundraise by arranging numerous community events.
Structure, Governance and Management
The Cylch Meithrin is a Charitable Incorporated Organisation managed by a Voluntary Management Committee comprised of 9 individuals. Of those 9, 3 are trustees. The Committee consists of a Chair, Treasurer, Secretary, Responsible Individual, and 4 members without a designated role. We meet every two months and communicate weekly through a discussion group, as needed/required. The Chair, Treasurer and RI discuss any specific matters requiring attention between meetings, obtaining the committee’s approval as and when required. The committee follows Mudiad Meithrin policies. The Cylch Meithrin’s Leader is line managed by the Responsible Individual, and in turn she acts as line manager to other staff members.
Trustee selection and appointment methods
The Trustees are selected according to the Cylch’s recruitment policy. Positions on the committee are advertised and individuals are co-opted. New trustees are appointed when exiting trustees leave the CIO and the governing document is amended as is our webpage
on the Charity Commission’s register. Induction and training are provided for committee members and information is shared on ‘What it means to be a Trustee’.
Reference and Administrative details
Name: CYLCH MEITHRIN DYFFRYN BANW
Registered Charity Number: 1181376
Principle Address: Ysgol Cwm Banwy, Llangadfan, Trallwng, Powys, SY21 0NW
Names of the charity trustees who manage the charity and served in the year
(Include date appointed and/or date resigned if in the year)
Dr Gwenllian Haf Lansdown Davies
Mererid Haf Roberts
Catrin Elain Micah Evans
Declarations
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees :-
Mererid Haf Roberts 16.10.24
Name: CYLCH MEITHRIN DYFFRYN BANW
No: 1181376
Receipts and payments accounts
From 01/04/23 To 31/03/24
Section A Receipts and payments
| A1 Receipts FFIOEDD RHIENI / PARENT FEES CODI ARIAN / RAISING FUNDS POWYS WELSH GOVERNMENT CEREDIGION C EXP MUDIAD MEITHRIN CY CLYBIAU PLANT CY CPCKC GRANTIAU / GRANTS Llog Banc / Bank Interest (BMM) Total receipts A3 Payments |
19,303 5,045 51,127 3,360 2,071 4,444 1,300 2,000 325 88,975 5,000 1,117 2,679 4,600 61 298 709 570 60 270 756 52,264 6,174 - 74,558 14,417 19,739 34,156 Unrestricted funds to the nearest £ |
- - - - - - - 17,179 - 17,179 - - - - - - - - - - - - 4,279 - 4,279 12,900 - 12,900 Restricted funds to the nearest £ |
- - - - - - - - Endowment funds to the nearest £ |
Total funds 19,303 5,045 51,127 3,360 2,071 4,444 1,300 19,179 325 106,154 5,000 1,117 2,679 4,600 61 298 709 570 60 270 756 52,264 10,453 - 78,837 27,317 19,739 47,056 to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|
| 9,579 | |||||
| 4,810 | |||||
| 31,342 | |||||
| - | |||||
| 10,676 | |||||
| 1,200 | |||||
| - | |||||
| 9,010 | |||||
| 45 | |||||
| - | 106,154 | 66,662 | |||
| - - - - - - - - - - - - - - |
|||||
HMRC PENSIWN / PENSIONS SESSIYNAU /ADNODDAU. SESSIONS RENT BANC / BANK RHODDION / GIFTS CWPAN PINC / CANN RENTOKIL TRAFNIDIAETH / TRANSPORT CYFRIFION / PAYE Bureau FFENS / FENCE sheds/buildings CYFLOGAU / WAGES GWARIANT / Dayto daysupplies |
5,000 | 603 | |||
| 1,117 | 408 | ||||
2,679 |
1,279 | ||||
| 4,600 | 5,067 | ||||
| 61 | 61 | ||||
| 298 | - | ||||
| 709 | - | ||||
| 570 | - | ||||
| 60 | 654 | ||||
| 270 | - | ||||
| 756 | 9,240 | ||||
| 52,264 | 30,603 | ||||
| 6,174 | 10,895 | ||||
| - | - | ||||
| Total payments Surplus/Deficit A6 Cash funds last year end **Cash funds this year end ** |
|||||
| - | 78,837 | 58,810 | |||
| 14,417 | 12,900 | - - - |
27,317 | 7,852 | |
| 19,739 | - | 19,739 | 11,887 | ||
| 34,156 | 12,900 | 47,056 | 19,739 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B3 Investment assets B2 Other monetary assetse.g. Grants promised and due but not paid by year end. Money owed by service users. B4 Assets retained for the charity’s own usee.g. computers B5 Liabilitiese.g. PAYE, Wages due, invoices not paid at year end. Signed by one or two trustees on behalf of all the trustees |
Details Current bank account Savings Accounts Cash Details Details Details General play equipment pooled estimate Details HMRC Signature Total cash funds (agree balances with receipts and payments account(s)) |
Details Current bank account Savings Accounts Cash Details Details Details General play equipment pooled estimate Details HMRC Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 10,339 - 23,817 12,900 - - 34,156 12,900 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - Cost (optional) Unrestricted - - - - - - - - - Unrestricted 2,345 - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ to nearest £ 10,339 - 23,817 12,900 - - 34,156 12,900 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - Cost (optional) Unrestricted - - - - - - - - - Unrestricted 2,345 - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|---|
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| OK | |||||
| to nearest £ Endowment funds |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
|||||
| - | |||||
| Current value (optional) |
|||||
| 5,000 | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| When due (optional) |
|||||
| April2024 | |||||
| Date of approval |
|||||
| G Lansdown Davies | Gwenllian Lansdown Davies | 18.10.24 | |||
Funds Movements Schedule
| Restricted Funds Lottery ACW CLTA Powys Vol Boshier CPCKC Total Unrestricted Funds All Funds |
0 0 0 0 0 0 0 19739 19739 Opening Balance to the nearest £ |
Income 12900 2500 300 479 1000 0 17179 88975 106154 to the nearest £ |
Outgoings 0 2500 300 479 1000 0 4279 74558 78837 to the nearest £ |
0 0 0 0 0 0 0 0 0 Cross Transfer -/+ to the nearest £ |
12900 0 0 0 0 0 Closing Balance to the nearest £ |
|---|---|---|---|---|---|
| 12900 | |||||
| 34156 | |||||
| 47056 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ CYLCH MEITHRIN DYFFRYN BANW members of On accounts for the year 31/03/2024 Charity no 1181376 ended (if any) Set out on pages Section A and B in the following 2 pages (
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024
Responsibilities and basis of report
- As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Andy Moore Date: 19/10/2024 Name: Andrew Moore Relevant professional qualification(s) or body (if any): Address: Blaenpentre, Swyddffyonn, Ystrad Meurig, SY25 6AW