## **Trustees’ Annual Report** ## **For the period: from 1/4/23 to 31/3/24** CYLCH MEITHRIN DYFFRYN BANW Charity number 1181376 ## **Objectives and Activities** The delivery of quality early years education, care and play (as regulated by CIW and Estyn) through the medium of Welsh to children aged 18 months to 11 years of age, delivered in a Cylch Meithrin setting with an accompanying breakfast and after school club. Open daily from 8am to 3.30/5pm. We also run a Cylch Ti a Fi parent and toddler group which meets weekly. The charity trustees confirm that they have regard to the Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Achievements and Performance** Continued to deliver high-quality experiences for the children, thanks to the work of Anti Mirain, Anti Lwsi, Anti Lws, Anti Heddys, Anti Natalie, and Anti Leah in the Cylch Ti a Fi. Staff achieved new Level 3 and Level 5 qualifications, also taking advantage of a wide range of Continuous Professional Learning opportunities. We welcomed Anti Lws as a new staff member. We said goodbye to Anti Heddys as a staff member. We opened an after school club. We moved to a new location. In our first formal inspection by Estyn and CIW we received a rating of ‘Good’. We maintained a constructive relationship with officers from Powys County Council (especially concerning the work of introducing the curriculum). Won a tender to be a ‘Flying Start’ provider for two-year-olds. We prepare to celebrate our 50[th] birthday as a cylch, having won a grant from the National Lottery Community Fund to enable us to do so. ## **Financial Review** The charity’s financial situation is robust and there are no concerns regarding the future of the organisation. Our financial reserves are more than sufficient to cope with any unexpected shock or to meet our obligations if forced to close. As a voluntary management committee we are active in applying for grants and fundraise by arranging numerous community events. ## **Structure, Governance and Management** The Cylch Meithrin is a Charitable Incorporated Organisation managed by a Voluntary Management Committee comprised of 9 individuals. Of those 9, 3 are trustees. The Committee consists of a Chair, Treasurer, Secretary, Responsible Individual, and 4 members without a designated role. We meet every two months and communicate weekly through a discussion group, as needed/required. The Chair, Treasurer and RI discuss any specific matters requiring attention between meetings, obtaining the committee’s approval as and when required. The committee follows Mudiad Meithrin policies. The Cylch Meithrin’s Leader is line managed by the Responsible Individual, and in turn she acts as line manager to other staff members. ## **Trustee selection and appointment methods** The Trustees are selected according to the Cylch’s recruitment policy. Positions on the committee are advertised and individuals are co-opted. New trustees are appointed when exiting trustees leave the CIO and the governing document is amended as is our webpage on the Charity Commission’s register. Induction and training are provided for committee members and information is shared on ‘What it means to be a Trustee’. ## **Reference and Administrative details** **Name:** CYLCH MEITHRIN DYFFRYN BANW **Registered Charity Number:** 1181376 **Principle Address:** Ysgol Cwm Banwy, Llangadfan, Trallwng, Powys, SY21 0NW ## **Names of the charity trustees who manage the charity and served in the year** (Include date appointed and/or date resigned if in the year) Dr Gwenllian Haf Lansdown Davies Mererid Haf Roberts Catrin Elain Micah Evans ## **Declarations** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees :- Mererid Haf Roberts 16.10.24 ## **Name: CYLCH MEITHRIN DYFFRYN BANW** No: 1181376 ## **Receipts and payments accounts** > **From** 01/04/23 **To** 31/03/24 ## **Section A Receipts and payments** |**A1 Receipts**
FFIOEDD RHIENI / PARENT FEES
CODI ARIAN / RAISING FUNDS
POWYS
WELSH GOVERNMENT
CEREDIGION C EXP
MUDIAD MEITHRIN CY
CLYBIAU PLANT CY CPCKC
GRANTIAU / GRANTS
Llog Banc / Bank Interest (BMM)
**_Total receipts_**
**A3 Payments**|**19,303**
**5,045**
**51,127**
**3,360**
**2,071**
**4,444**
**1,300**
**2,000**
**325**
**88,975**
**5,000**
**1,117**

**2,679**
**4,600**
**61**
**298**
**709**
**570**
**60**
**270**
**756**
**52,264**
**6,174**
**-**
**74,558**
**14,417**
**19,739**
**34,156**
**Unrestricted**
**funds**
**to the nearest £**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**17,179**
**-**
**17,179**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,279**
**-**
**4,279**
**12,900**
**-**
**12,900**
**Restricted**
**funds**
**to the nearest £**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**
**to the nearest £**|**Total funds**
**19,303**
**5,045**
**51,127**
**3,360**
**2,071**
**4,444**
**1,300**
**19,179**
**325**
**106,154**
**5,000**
**1,117**
**2,679**
**4,600**
**61**
**298**
**709**
**570**
**60**
**270**
**756**
**52,264**
**10,453**
**-**
**78,837**
**27,317**
**19,739**
**47,056**
**to the nearest £**|**Last year**
**to the nearest**
**£**| |---|---|---|---|---|---| ||||||**9,579**| ||||||**4,810**| ||||||**31,342**| ||||||**-**| ||||||**10,676**| ||||||**1,200**| ||||||**-**| ||||||**9,010**| ||||||**45**| ||||||| ||||**-**|**106,154**|**66,662**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| |
HMRC
PENSIWN / PENSIONS
SESSIYNAU /ADNODDAU. SESSIONS
RENT
BANC / BANK
RHODDION / GIFTS
CWPAN PINC / CANN
RENTOKIL
TRAFNIDIAETH / TRANSPORT
CYFRIFION / PAYE Bureau
FFENS / FENCE sheds/buildings
CYFLOGAU / WAGES
GWARIANT / Dayto daysupplies|**5,000**||||**603**| ||**1,117**||||**408**| ||
**2,679**||||**1,279**| ||**4,600**||||**5,067**| ||**61**||||**61**| ||**298**||||**-**| ||**709**||||**-**| ||**570**||||**-**| ||**60**||||**654**| ||**270**||||**-**| ||**756**||||**9,240**| ||**52,264**||||**30,603**| ||**6,174**||||**10,895**| ||**-**||||**-**| |**_Total payments_ **
**_Surplus/Deficit_ **
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||| ||||**-**|**78,837**|**58,810**| ||||||| ||**14,417**|**12,900**|**-**
**-**
**-**|**27,317**|**7,852**| ||**19,739**|**-**||**19,739**|**11,887**| ||**34,156**|**12,900**||**47,056**|**19,739**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B3 Investment assets**
**B2 Other monetary assets**_e.g._
_Grants promised and due but_
_not paid by year end. Money_
_owed by service users._
**B4 Assets retained for the**
**charity’s own use**_e.g._
_computers_
**B5 Liabilities**_e.g. PAYE,_
_Wages due, invoices not paid at_
_year end._
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Current bank account**
**Savings Accounts**
**Cash**
**Details**
**Details**
**Details**
General play equipment pooled estimate
**Details**
HMRC
Signature
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
|**Details**
**Current bank account**
**Savings Accounts**
**Cash**
**Details**
**Details**
**Details**
General play equipment pooled estimate
**Details**
HMRC
Signature
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
|**to nearest £**
**to nearest £**
**10,339**
**-**
**23,817**
**12,900**
**-**
**-**
**34,156**
**12,900**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Unrestricted
**2,345**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**to nearest £**
**10,339**
**-**
**23,817**
**12,900**
**-**
**-**
**34,156**
**12,900**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Unrestricted
**2,345**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---|---| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||OK| ||||||**to nearest £**
**Endowment**
**funds**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**5,000**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| ||||||**April2024**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||Date of
approval| ||G Lansdown Davies||Gwenllian Lansdown Davies||18.10.24| ||||||| ## **Funds Movements Schedule** |**Restricted Funds**
Lottery
ACW CLTA
Powys Vol
Boshier
CPCKC
Total
**Unrestricted Funds**
**All Funds**|0
0
0
0
0
0
0
19739
19739
**Opening**
**Balance**
**to the nearest £**|**Income**
12900
2500
300
479
1000
0
17179
88975
106154
**to the nearest £**|**Outgoings**
0
2500
300
479
1000
0
4279
74558
78837
**to the nearest £**|0
0
0
0
0
0
0
0
0
**Cross Transfer**
**-/+**
**to the nearest £**|12900
0
0
0
0
0
**Closing**
**Balance**
**to the nearest**
**£**| |---|---|---|---|---|---| ||||||12900| ||||||| ||||||34156| ||||||| ||||||47056| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ CYLCH MEITHRIN DYFFRYN BANW members of On accounts for the year** 31/03/2024 **Charity no** 1181376 **ended (if any) Set out on pages** Section A and B in the following 2 pages ( I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 **Responsibilities and basis of report** - As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Andy Moore Date:** 19/10/2024 **Name:** Andrew Moore **Relevant professional qualification(s) or body (if any): Address:** Blaenpentre, Swyddffyonn, Ystrad Meurig, SY25 6AW