2021-07-31-accounts - Chester Orchestral Society

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	1	Aug	2020		31	Jul	2021

Section A Reference and administration details

Charity name Chester Orchestral Society

Other names charity is known by Chester Philharmonic Orchestra

Registered charity number (if any) 1181355 Charity's principal address c/o Mrs Susan Taylor 77 Mill Lane Upton Postcode CH2 1BS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Mr Gordon Kennedy	Chairman		Members of Society
Mrs Alex Stubbs	Secretary		Members of Society
Mrs Susan Taylor	Treasurer		Members of Society
Mrs Susan Smale	Librarian		Members of Society
Prof Paul Middleton	Chair, Music Committee		Members of Society
Mrs Marjorie Jones			Members of Society
Mrs Eunice Moss			Members of Society
Dr James Warwick			Members of Society
Dr Jemma Wright			Members of Society
Mrs Jane Holmes		16 Nov 2020	Members of Society
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year
N/A

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Independent financial examiner	Mrs Alison Raynes, January 2017	13 Hallside Park, KNUTSFORD, WA16 8NQ
Name of chief executive or names of senior staff members (Optional information)
N/A

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Oct 2021

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation - Association How the charity is constituted

(eg. trust, association, company) Elected by Society members at AGM or appointed by Trustees. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Chester Orchestral Society is a Charitable Incorporated Organisation that runs Chester Philharmonic Orchestra.

The Trustees of the Society are the members of the Main Committee, all of whom have signed that they are eligible to be charity trustees under current regulations. The Trustees meet regularly, usually 4 times a year, to discuss, implement and approve actions related to Society business. The Main Committee members are all elected by Society members at an Annual General Meeting held in late November. To assist in the musical activities of the Society, the Main Committee appoints a separate Music Committee with members chosen from the Society who have particular, relevant knowledge or expertise with respect to musical repertoire. The Chairman of the Music Committee is also a member of the Main Committee to ensure good communication. All operational aspects of the Society, including reporting, finance, membership, ticket sales, publicity and concert management are the responsibility of the Main Committee.

New Trustees are generally trained by former post-holders who in past years have generally remained playing members of the Society. The Chairman takes overall responsibility for ensuring that Trustees are aware of their Charity Commission obligations.

All Trustees and committee members give their time freely and on a voluntary basis.

The Society is a member of Making Music, a national organisation that represents and supports over 2,900 voluntary and amateur music groups throughout the UK.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of Chester orchestral Society is to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means that the trustees see fit, including through the presentation of public concerts and recitals.

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Oct 2021

The Society runs Chester Philharmonic Orchestra, a non-professional orchestra drawing its members, aged from 18 to 70+ from the North West of England and North Wales. Members pay an annual subscription to the Society and rehearse weekly from September to June. The orchestra performs 4 main concerts a year, open to the paying public. In addition, the orchestra collaborates in joint concerts with other local amateur music organisations. We aim to perform music that is both interesting and challenging to players and audiences alike, with a mix of familiar and unfamiliar works.

The Trustees consider that the aims and activities of Chester Orchestral Society fulfil the public benefit requirement of the Charities Act, 2011.

The activities of the Society provide the following main public benefits:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

An orchestra with the opportunity for people to be involved in a creative, enjoyable and fulfilling educational activity by rehearsing and performing concerts whilst developing orchestral repertoire and musical technique.
Orchestral concerts for people to be presented with exciting, high quality performances that are a pleasurable experience but will sometimes challenge and educate them by extending their musical knowledge.

The Charity’s beneficiaries are all those in the Chester region and elsewhere who wish to experience its activities as performers or audiences.

The following people specifically benefit from Chester Orchestral Society:

Non-professional orchestral players who join as members of the Society and rehearse and perform in concerts.
Any member of the public who attends concerts mounted by the Society.

In addition, young professional musicians benefit from the opportunities provided by the orchestra for them to gain exposure and educational experience as soloists and conductors.

Opportunities to benefit as players and audiences are promoted by ensuring that subscriptions and tickets are priced only to ensure that the Society does not incur financial loss and are subsidised wherever possible by other donations and fundraising activities. There are discounted playing membership rates for students and instalment options by agreement with the Treasurer for playing members experiencing financial hardship. Reduced ticket prices are available through an Associate Membership subscription scheme and heavily discounted tickets provided for all students and children.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Members, including Trustees, contribute freely of their time in relation to Society playing activities and volunteer to undertake additional tasks connected with running the orchestra, including providing refreshments for members at rehearsals, ticket selling, promotion of events, more formal committee tasks and concert management. In addition, a number of friends and relatives of members provide additional voluntary support, including programme and ticket selling and clearing up after concerts. Without such volunteers, to whom the Society is very grateful, the orchestra could not function.

Other volunteers include extra non-professional players for concerts who, although not members of the Society, perform in concerts for no fee.

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Oct 2021

Section D Achievements and performance

Due to Covid and in line with the Government regulations, rehearsals and Summary of the main planned concerts had to be cancelled. achievements of the charity during the year One concert, with a smaller orchestra and socially distanced audience was performed in July, once the regulations permitted. This was appreciated both by the audience and those players able to perform. Meetings of the various committees, including a new sub committee to oversee our Covid response, took place virtually. In addition, to boost morale during lockdown and keep members involved with the orchestra, some virtual sessions were arranged where members and conductors shared recordings of music in a ‘Desert Island Discs’ format.

Section E Financial review

The Society seeks to have sufficient income to cover expenditure during Brief statement of the a given playing season. Due to the variability and uncertainty of audience charity’s policy on reserves numbers, we aim to maintain a reserve sufficient to cover the next three to four planned concerts. Annual budgets are prepared to inform financial planning and decisions made by the Trustees over the use of reserves to support activities. Any funds surplus to requirements are held in an interest bearing deposit account and are reviewed on a regular basis. Details of any funds materially No funds were in deficit at any stage during the financial year. in deficit Further financial review details (Optional information)

Normally, funds are raised mainly by member subscriptions (which help
You may choose to include offset the costs associated with running regular weekly rehearsals), ticket
additional information, where sales (including the Associate Membership scheme) and donations
relevant about: (including concerts with other organisations and member fund-raising). In
the charity’s principal 2020/21, due to Covid-19 having resulted in a shortened previous sources of funds (including season, no subscriptions were taken from members. In addition, credits any fundraising); for some Associate tickets were specifically carried forward to 2021/22 to
how expenditure has use against future tickets through the scheme. supported the key objectives Expenditure for rehearsals held with various smaller orchestral groups
of the charity; were paid for out of reserves and the smaller Summer 2021 concert was
investment policy and funded from both reserves and ticket sales. Three of our regular objectives including any conductors were paid a fee for sharing their Desert Island Discs via ethical investment policy zoom. These activities all fell within our charitable aims of furthering adopted. education and the public appreciation of music so were appropriate usages of our funds. Note that the 2020/21 Receipts and Payments accounts for the Society do not include the ticket income or hire expenditure for the Cathedral concert in July as these transactions occurred in August 2021, after the end of the orchestra’s financial year. Overall, the financial position of the Society is such that it is able to plan and run a more normal season for 2021/22, whilst being aware that the ongoing effects of Covid require careful monitoring and vigilance in order to react where necessary to changing circumstances and remain financially secure.

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Oct 2021

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Susan Margaret Taylor Full name(s) Gordon Clark Kennedy Position (eg Secretary, Chair, Chairman Treasurer etc) Date 27 Oct 2021

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Oct 2021

Charity Name		No (if any)
Chester Orchestral Society		1181355
Receipts and payments accounts			CC16a
For the period from	Period start date 01-Aug-20	To Period end date 31-Jul-21

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Ticket & programme sales	-			-	7,923
Concertfees	-			-	1,000
Membersubs	-			-	6,893
Associatemembersubs	-			-	1,795
Bank interest	3			3	15
GiftAid	-			-	1,223
Fundraising	-			-	339
Miscellaneous	-			-	1,829
Transfer fromold unincorporated charity					32,947
Ear-marked donations	-			-	-
A2 Asset & investment sales *Total receipts* A3 Payments	3	-	-	3	53,963
				-
	-	-	-	-	-

	£3	£0	£0	£3	£53,963
	1,834 - 1,068 - 134 230 - 497 81 300			1,834 - 1,068 - 134 230 - 497 81 300
Professional artists: conductors/soloists/extras	1,834			1,834	6,081
ConcertHallcosts	-			-	4,541
Rehearsal Hallcosts	1,068			1,068	1,666
Instrument costs	-			-	856
Music costs:hire/postage	134			134	1,734
Printing & advertising	230			230	1,076
Fundraising	-			-	516
MakingMusic subscription&insurance	497			497	407
Bank fees	81			81	55
Miscellaneous	300			300	210
**Sub total **	4,143	-	-	4,143	17,142
A4 Asset & investment purchases *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*				- 4,143 - 4,140 - 37,821 33,681
	-	-	-	-	-
	4,143 - 4,140 - 37,821 33,681	- - - - -
			-	4,143	17,142

	- 4,140	-	-	- 4,140	36,821
	-	-	- -	-
	37,821	-		37,821	1,000
	33,681	-	-	33,681	37,821

Section B Statement of assets and liabilities at the end of the period

Keyboard amplifier Details Details Music Double Bass & bow Staging& conductor's stand Timpani/percussion Note: 10% depreciationperyear Details Details CAF Cash Account CAF Gold Account Uncleared cheques *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ 2,163 31,518 - 33,681 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Fund to which liability relates	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - Amount due (optional)	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			53
			179
			144
			886
			384
			-
			-
			-
			When due (optional)
Creditors
Concert July2021	Unrestricted	2,089	Aug2021
Associatememberconcert tickets	Unrestricted	711.00	2021/22
Provision(Noinvoicesreceived)	Unrestricted	2,140
*Total Creditors*		*4,940*
Debtors
Concert July2021	Unrestricted	1,925	Aug2021
Total debtors	Unrestricted	*1925.00*
Signature	Print Name Gordon Kennedy, Chairman Susan Taylor, Treasurer
			Date of approval
	Gordon Kennedy, Chairman		01-Nov-21
	Susan Taylor, Treasurer

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of Chester Orchestral Sociery On accounts for the year ended 31st July 2021 Charity no (if any) 1181355 Set out on pages 1and2 l pOrt to the twstees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110712021. Responsibilities and basis of report As the charrtys trustees, you are resF)onsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ("the A(l. I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in Garying out my examination, I have followed all the applicable Diredions given by the Charty Commission under sertion 145(5){b) of the Act Independent I have completed my examination. I confinn that no material matters have examinevs statement come to my attention in connection with the examination which gives me Cause to believe that in. any material respect.. the aGcountirrfJ records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records", or the accounts did not Gomply with the applicable requirements conming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view bvhich is not a matter considered as part of an independent examination. I have no concems and have come across no other matter5 in Gonnection ¥th the examination to whith attention should k drawn in this report in order to enable a proper understanding of the accounts to be reached. . Rease delete the words in the brad(ets rfthey do not apply. Signed: Date: 2111121 Name: Alison Raynes Relevant professional qualification(sl or body (if any): Member of the Institute of Chartered Accountants in England & Wales Address: 13 Hallside Park Knuisford IER Oct 2018

Cheshire, WA16 8NQ Section B Disclosure Only complete rf the examiner needs to highlight matenal matters of concem (see CC32, Independent examination of thartty accounts.. directions aTrJ guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018