|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||**1**|**Aug**|**2020**||**31 **|**Jul **|**2021**|
Section A Reference and administration details
**Charity name** Chester Orchestral Society
**Other names charity is known by** Chester Philharmonic Orchestra
**Registered charity number (if any)** 1181355 **Charity's principal address** c/o Mrs Susan Taylor 77 Mill Lane Upton **Postcode CH2 1BS**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Mr Gordon
Kennedy|Chairman||Members of Society|
||Mrs Alex Stubbs|Secretary||Members of Society|
||Mrs Susan Taylor|Treasurer||Members of Society|
||Mrs Susan Smale|Librarian||Members of Society|
||Prof Paul
Middleton|Chair, Music
Committee||Members of Society|
||Mrs Marjorie Jones|||Members of Society|
||Mrs Eunice Moss|||Members of Society|
||Dr James Warwick|||Members of Society|
||Dr Jemma Wright|||Members of Society|
||Mrs Jane Holmes||16 Nov 2020|Members of Society|
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||N/A||||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser **
**Name**
**Address**|||
|Independent financial
examiner|Mrs Alison Raynes,
January 2017|13 Hallside Park, KNUTSFORD, WA16 8NQ|
|**Name of chief executive or names of senior staff members (Optional information)**|||
|N/A|||
**TAR- COS**
**Oct 2021**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation - Association How the charity is constituted
(eg. trust, association, company) Elected by Society members at AGM or appointed by Trustees. Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Chester Orchestral Society is a Charitable Incorporated Organisation that runs Chester Philharmonic Orchestra.
The Trustees of the Society are the members of the Main Committee, all of whom have signed that they are eligible to be charity trustees under current regulations. The Trustees meet regularly, usually 4 times a year, to discuss, implement and approve actions related to Society business. The Main Committee members are all elected by Society members at an Annual General Meeting held in late November. To assist in the musical activities of the Society, the Main Committee appoints a separate Music Committee with members chosen from the Society who have particular, relevant knowledge or expertise with respect to musical repertoire. The Chairman of the Music Committee is also a member of the Main Committee to ensure good communication. All operational aspects of the Society, including reporting, finance, membership, ticket sales, publicity and concert management are the responsibility of the Main Committee.
New Trustees are generally trained by former post-holders who in past years have generally remained playing members of the Society. The Chairman takes overall responsibility for ensuring that Trustees are aware of their Charity Commission obligations.
All Trustees and committee members give their time freely and on a voluntary basis.
The Society is a member of Making Music, a national organisation that represents and supports over 2,900 voluntary and amateur music groups throughout the UK.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of Chester orchestral Society is to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means that the trustees see fit, including through the presentation of public concerts and recitals.
**TAR- COS**
**Oct 2021**
2
The Society runs Chester Philharmonic Orchestra, a non-professional orchestra drawing its members, aged from 18 to 70+ from the North West of England and North Wales. Members pay an annual subscription to the Society and rehearse weekly from September to June. The orchestra performs 4 main concerts a year, open to the paying public. In addition, the orchestra collaborates in joint concerts with other local amateur music organisations. We aim to perform music that is both interesting and challenging to players and audiences alike, with a mix of familiar and unfamiliar works.
The Trustees consider that the aims and activities of Chester Orchestral Society fulfil the public benefit requirement of the Charities Act, 2011.
The activities of the Society provide the following main public benefits:
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- An orchestra with the opportunity for people to be involved in a creative, enjoyable and fulfilling educational activity by rehearsing and performing concerts whilst developing orchestral repertoire and musical technique.
- Orchestral concerts for people to be presented with exciting, high quality performances that are a pleasurable experience but will sometimes challenge and educate them by extending their musical knowledge.
The Charity’s beneficiaries are all those in the Chester region and elsewhere who wish to experience its activities as performers or audiences.
The following people specifically benefit from Chester Orchestral Society:
- Non-professional orchestral players who join as members of the Society and rehearse and perform in concerts.
- Any member of the public who attends concerts mounted by the Society.
In addition, young professional musicians benefit from the opportunities provided by the orchestra for them to gain exposure and educational experience as soloists and conductors.
Opportunities to benefit as players and audiences are promoted by ensuring that subscriptions and tickets are priced only to ensure that the Society does not incur financial loss and are subsidised wherever possible by other donations and fundraising activities. There are discounted playing membership rates for students and instalment options by agreement with the Treasurer for playing members experiencing financial hardship. Reduced ticket prices are available through an Associate Membership subscription scheme and heavily discounted tickets provided for all students and children.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Members, including Trustees, contribute freely of their time in relation to Society playing activities and volunteer to undertake additional tasks connected with running the orchestra, including providing refreshments for members at rehearsals, ticket selling, promotion of events, more formal committee tasks and concert management. In addition, a number of friends and relatives of members provide additional voluntary support, including programme and ticket selling and clearing up after concerts. Without such volunteers, to whom the Society is very grateful, the orchestra could not function.
Other volunteers include extra non-professional players for concerts who, although not members of the Society, perform in concerts for no fee.
**TAR- COS**
**Oct 2021**
3
Section D Achievements and performance
Due to Covid and in line with the Government regulations, rehearsals and **Summary of the main** planned concerts had to be cancelled. **achievements of the charity during the year** One concert, with a smaller orchestra and socially distanced audience was performed in July, once the regulations permitted. This was appreciated both by the audience and those players able to perform. Meetings of the various committees, including a new sub committee to oversee our Covid response, took place virtually. In addition, to boost morale during lockdown and keep members involved with the orchestra, some virtual sessions were arranged where members and conductors shared recordings of music in a ‘Desert Island Discs’ format.
## **Section E Financial review**
The Society seeks to have sufficient income to cover expenditure during **Brief statement of the** a given playing season. Due to the variability and uncertainty of audience **charity’s policy on reserves** numbers, we aim to maintain a reserve sufficient to cover the next three to four planned concerts. Annual budgets are prepared to inform financial planning and decisions made by the Trustees over the use of reserves to support activities. Any funds surplus to requirements are held in an interest bearing deposit account and are reviewed on a regular basis. **Details of any funds materially** No funds were in deficit at any stage during the financial year. **in deficit Further financial review details (Optional information)**
- Normally, funds are raised mainly by member subscriptions (which help
- You **may choose** to include offset the costs associated with running regular weekly rehearsals), ticket
- additional information, where sales (including the Associate Membership scheme) and donations
- relevant about: (including concerts with other organisations and member fund-raising). In
- the charity’s principal 2020/21, due to Covid-19 having resulted in a shortened previous sources of funds (including season, no subscriptions were taken from members. In addition, credits any fundraising); for some Associate tickets were specifically carried forward to 2021/22 to
- how expenditure has use against future tickets through the scheme. supported the key objectives Expenditure for rehearsals held with various smaller orchestral groups
- of the charity; were paid for out of reserves and the smaller Summer 2021 concert was
- investment policy and funded from both reserves and ticket sales. Three of our regular objectives including any conductors were paid a fee for sharing their Desert Island Discs via ethical investment policy zoom. These activities all fell within our charitable aims of furthering adopted. education and the public appreciation of music so were appropriate usages of our funds. Note that the 2020/21 Receipts and Payments accounts for the Society do not include the ticket income or hire expenditure for the Cathedral concert in July as these transactions occurred in August 2021, after the end of the orchestra’s financial year. Overall, the financial position of the Society is such that it is able to plan and run a more normal season for 2021/22, whilst being aware that the ongoing effects of Covid require careful monitoring and vigilance in order to react where necessary to changing circumstances and remain financially secure.
**TAR- COS**
**Oct 2021**
4
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Susan Margaret Taylor **Full name(s)** Gordon Clark Kennedy **Position (eg Secretary, Chair,** Chairman Treasurer **etc) Date** 27 Oct 2021
**TAR- COS**
**Oct 2021**
5
|**Charity Name**||**No (if any)**||
|---|---|---|---|
|**Chester Orchestral Society**||**1181355**||
|**Receipts and payments accounts**|||**CC16a**|
|**For the period**
**from**|Period start date
01-Aug-20|**To**
Period end date
31-Jul-21||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||
|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|Ticket & programme sales|-|||||**-**||7,923|
|Concertfees|-|||||**-**||1,000|
|Membersubs|-|||||**-**||6,893|
|Associatemembersubs|-|||||**-**||1,795|
|Bank interest|3|||||**3**||15|
|GiftAid|-|||||**-**||1,223|
|Fundraising|-|||||**-**||339|
|Miscellaneous|-|||||**-**||1,829|
|Transfer fromold unincorporated charity||||||||32,947|
|Ear-marked donations|-|||||**-**||-|
|**A2 Asset & investment sales**
**_Total receipts_**
**A3 Payments**|**3**||**-**||**-**|**3**||**53,963**|
|||||||**-**|||
||**-**||**-**||**-**|**-**||**-**|
||||||||||
||**£3**||**£0**||**£0**|**£3**||**£53,963**|
||1,834
-
1,068
-
134
230
-
497
81
300|||||**1,834**
**-**
**1,068**
**-**
**134**
**230**
**-**
**497**
**81**
**300**|||
|Professional artists:
conductors/soloists/extras|1,834|||||**1,834**||6,081|
|ConcertHallcosts|-|||||**-**||4,541|
|Rehearsal Hallcosts|1,068|||||**1,068**||1,666|
|Instrument costs|-|||||**-**||856|
|Music costs:hire/postage|134|||||**134**||1,734|
|Printing & advertising|230|||||**230**||1,076|
|Fundraising|-|||||**-**||516|
|MakingMusic subscription&insurance|497|||||**497**||407|
|Bank fees|81|||||**81**||55|
|Miscellaneous|300|||||**300**||210|
|**_Sub total_ **|**4,143**||**-**||**-**|**4,143**||**17,142**|
|**A4 Asset & investment purchases**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||**-**
**4,143**
**- 4,140**
**-**
**37,821**
**33,681**|||
||**-**||**-**||**-**|**-**||**-**|
||**4,143**
**- 4,140**
**-**
**37,821**
**33,681**||**-**
**-**
**-**
**-**
**-**||||||
||||||**-**|**4,143**||**17,142**|
||||||||||
||**- 4,140**||**-**||**-**|**- 4,140**||**36,821**|
||**-**||**-**||**-**
**-**|**-**|||
||**37,821**||**-**|||**37,821**||**1,000**|
||**33,681**||**-**||**-**|
**33,681**||**37,821**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Keyboard amplifier
**Details**
**Details**
Music
Double Bass & bow
Staging& conductor's stand
Timpani/percussion
Note: 10% depreciationperyear
**Details**
**Details**
CAF Cash Account
CAF Gold Account
Uncleared cheques
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|Keyboard amplifier
**Details**
**Details**
Music
Double Bass & bow
Staging& conductor's stand
Timpani/percussion
Note: 10% depreciationperyear
**Details**
**Details**
CAF Cash Account
CAF Gold Account
Uncleared cheques
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**2,163**
**31,518**
**-**
**33,681**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**liability relates**|**Unrestricted**
**funds**
**to nearest £**
**2,163**
**31,518**
**-**
**33,681**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||53|
||||||||179|
||||||||144|
||||||||886|
||||||||384|
||||||||-|
||||||||-|
||||||||-|
||||||||**When due**
**(optional)**|
||**Creditors**|||||||
||Concert July2021||Unrestricted||_2,089_||Aug2021|
||Associatememberconcert tickets||Unrestricted||711.00||2021/22|
||Provision(Noinvoicesreceived)||Unrestricted||_2,140_|||
||**_Total Creditors_**||||**_4,940_**|||
||**Debtors**|||||||
||Concert July2021||Unrestricted||1,925||Aug2021|
||**Total debtors**||Unrestricted||**_1925.00_**|||
||Signature||Print Name
Gordon Kennedy, Chairman
Susan Taylor, Treasurer|||||
||||||||Date of
approval|
||||Gordon Kennedy, Chairman||||01-Nov-21|
||||Susan Taylor, Treasurer|||||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to tho trusteesl
members of
Chester Orchestral Sociery
On accounts for the year
ended
31st July 2021
Charity no
(if any)
1181355
Set out on pages
1and2
l pOrt to the twstees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended 3110712021.
Responsibilities and
basis of report
As the charrtys trustees, you are resF)onsible for the preparation of the
accounts in accordan with the requirements of the Charities Act 2011
("the A(*l.
I report in respect of my examination of the Trusfs accounts carried out
under section 145 of the 2011 Act and in Garying out my examination, I
have followed all the applicable Diredions given by the Charty Commission
under sertion 145(5){b) of the Act
Independent I have completed my examination. I confinn that no material matters have
examinevs statement come to my attention in connection with the examination which gives me
Cause to believe that in. any material respect..
the aGcountirrfJ records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records", or
the accounts did not Gomply with the applicable requirements
con*ming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Yrue and fairf view bvhich is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matter5 in Gonnection
¥th the examination to whith attention should k drawn in this report in
order to enable a proper understanding of the accounts to be reached.
. Rease delete the words in the brad(ets rfthey do not apply.
Signed:
Date:
2111121
Name:
Alison Raynes
Relevant professional
qualification(sl or body
(if any):
Member of the Institute of Chartered Accountants in England & Wales
Address:
13 Hallside Park
Knuisford
IER
Oct 2018
Cheshire, WA16 8NQ
Section B
Disclosure
Only complete rf the examiner needs to highlight matenal matters of concem
(see CC32, Independent examination of thartty accounts.. directions aTrJ
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018