Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 January 2020 To 31 December 2020
Section A Reference and administration details
Charity name Association of Polish Engineers in Great Britain Other names charity is known by STP Registered charity number (if any) 1181306 Charity's principal address Building POSK 238-246 King Street London Postcode W6 0RF
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Piotr Swieboda | Chair | AGM | ||
| Malgorzata Kmiecicka | Vice-Chair | AGM | ||
| Piotr Dudek | Vice-Chair | AGM | ||
| Marian Zastawny | Secretary | AGM | ||
| Ewelina Wachnicka | Treasurer | AGM | ||
| Alina Antonik | Appointed 27 Sep2020 | AGM | ||
| Teresa Bilinska | AGM | |||
| Ryszard Chmielowiec | AGM | |||
| Anna Izdebska | AGM | |||
| Anna Kopyto | AGM | |||
| Miroslawa Michniewicz | Appointed 27 Sep2020 | AGM | ||
| Artur Pawlowski | AGM | |||
| Arkadiusz Piotrowski | AGM | |||
| Krzysztof Szweda | Appointed 23 June 2020 | AGM | ||
| Kacper Wieckowski | AGM | |||
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
(eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Elected by AGM or appointed by Board of Trustees subject to maximum Trustee selection methods number of Trustees defined in the Constitution not being exceeded. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
| Procedure ref number |
Document title |
|---|---|
| STP-001 | Constitution |
| STP-002 | Management Rules |
| STP-004 | Code of Professional Conduct |
| STP-005 | Disciplinary Procedure |
| STP-006 | Technical Academy Management |
| STP-007 | Finance Management |
| STP-008 | Internal Audits |
| STP-009 | Membership procedure |
| STP-010 | Office & Administration |
| STP-011 | Management of STP Awards |
| STP-012 | Relations with Other Organisations |
| STP-013 | IT Management |
| STP-014 | Privacy Policy |
| STP-015 | Data Protection Procedure |
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Association of Polish Engineers in Great Britain organises lecturers, trainings, courses, workshops, seminars and conferences. Provides mentoring and coaching programs and a meeting forum for people interested in engineering, construction and science subjects.
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We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. Mentoring programme – Expanding the programme by additional mentors in order to support members of the association in their career development and achievement of chartered engineer status in the relevant professional body institute. Thursdays4U - The association kept organising monthly lecturers / talks under project “Thursdays4U”. 7 events organised. Talks/ lecturers focused on technical / innovative subjects such as: 3D Visualisation and its growing impact on construction industry, process streamlining and automatization, BIM challenge, project management, Thameslink experience and what after etc. Thursdays4U are open to public without Summary of the main charge. activities undertaken for the public benefit in relation to Open meetings (one face-to-face meeting in February 2020 and two these objects (include within online meetings) for members and volunteers of the Association. The this section the statutory meetings are a great opportunity to find out more about the activities of declaration that trustees have the association, how volunteers can get involved or they can ask had regard to the guidance questions directly to Trustees. issued by the Charity Commission on public Tech Academy – organisational work on preparation of new benefit) management structure for the technical academy in order to carry out courses in online (hybrid) form in 2021. Management system – finishing off and obtaining board approval for internal procedures regulating operational activities within the association. Architectural Moments – periodic lecturers covering architectural topics. Event open to public without charge. In 2020 one event took place and was organised in online form via zoom platform. Christmas meeting - organised in online form for all members and volunteers of the association. Wikipedia - Wikipedia entry prepared and updated in order to include main activities of the association and its brief history.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Organising planned events/activities - Successful organisation of events/activities listed in section C despite all the disruption and difficulties caused by COVID-19.
Formal Agreements – Association signed formal agreements with the DOIIB and University of Zielona Gora regarding promotion of Polish engineers in the UK, exchange of information and support for mentoring programmes.
New cooperation has been started with:
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Federation of Polish Student Societies in UK
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Association of Polish Engineers in Ireland
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Native Scientists UK
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Section E Financial review
The Association is to maintain a reserve fund. The reserve fund is Brief statement of the created in order to encounter risk of unforeseen emergency or other charity’s policy on reserves unexpected need for funds, e.g. an unexpected large repair bill or finding ‘seed-funding’ for an urgent project. The reserve fund is to be included in the planned budget and should equate to 3 months average expenditure but not less than £2000. Details of any funds materially There are none. in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Piotr Swieboda | Marian Zastawny |
|---|---|---|
| Piotr Swieboda | Marian Zastawny | |
Chair |
Secretary | |
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ASSOCIATION OF POLISH ENGINEERS IN GREAT BRITAIN CHARITY REGISTRATION NUMBER 1181306
INCOME STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2020
| INCOME | |
|---|---|
| Membership fees Donations Course fees Other income |
2,715.00 £ 5,085.63 £ - £ 21.00 £ |
| 7,821.63 £ |
|
| EXPENSES | |
| Advertising and Promotion 99.75 £ Bank charges 41.17 £ Internet and hosting 373.39 £ Software and computer runnig cost 40.84 £ General Admin expenses 55.69 £ Donations 510.20 £ Insurance 329.39 £ Tools and equipement - £ Teachers/ lecturers fees 2,168.00 £ Telephone cost - £ Training materials - £ Membership fees 40.00 £ Cost of materials 135.24 £ Purchases of food and beverages for attendees o 115.50 £ Interest receivable - £ Meals and entertainment - £ Contract services 108.00 £ Travel expenses 116.86 £ Other expenses 754.07 £ 4,888.10 £ |
|
| 4,888.10 £ |
|
| Profit fot theyear | 2,933.53 £ |
| STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2020 Openig balance Profit for theyear |
12,000.19 £ 2,933.53 £ |
| Closing balance | 14,933.72 £ |
| Cash at bank | 14,933.72 £ |
| Prepared by: Ewelina Wachnicka (Treasurer) 13-01-2021 |