## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 01 January 2020 To 31 December 2020** ## Section A Reference and administration details **Charity name** Association of Polish Engineers in Great Britain **Other names charity is known by** STP **Registered charity number (if any)** 1181306 **Charity's principal address** Building POSK 238-246 King Street London Postcode W6 0RF **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Piotr Swieboda|Chair||AGM| ||Malgorzata Kmiecicka|Vice-Chair||AGM| ||Piotr Dudek|Vice-Chair||AGM| ||Marian Zastawny|Secretary||AGM| ||Ewelina Wachnicka|Treasurer||AGM| ||Alina Antonik||Appointed 27 Sep2020|AGM| ||Teresa Bilinska|||AGM| ||Ryszard Chmielowiec|||AGM| ||Anna Izdebska|||AGM| ||Anna Kopyto|||AGM| ||Miroslawa Michniewicz||Appointed 27 Sep2020|AGM| ||Artur Pawlowski|||AGM| ||Arkadiusz Piotrowski|||AGM| ||Krzysztof Szweda||Appointed 23 June 2020|AGM| ||Kacper Wieckowski|||AGM| |||||| |||||| |||||| March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association - (eg. trust, association, company) Elected by AGM or appointed by Board of Trustees subject to maximum Trustee selection methods number of Trustees defined in the Constitution not being exceeded. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. |Procedure ref
number|Document title| |---|---| |STP-001|Constitution| |STP-002|Management Rules| |STP-004|Code of Professional Conduct| |STP-005|Disciplinary Procedure| |STP-006|Technical Academy Management| |STP-007|Finance Management| |STP-008|Internal Audits| |STP-009|Membership procedure| |STP-010|Office & Administration| |STP-011|Management of STP Awards| |STP-012|Relations with Other Organisations| |STP-013|IT Management| |STP-014|Privacy Policy| |STP-015|Data Protection Procedure| ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Association of Polish Engineers in Great Britain organises lecturers, trainings, courses, workshops, seminars and conferences. Provides mentoring and coaching programs and a meeting forum for people interested in engineering, construction and science subjects. March **2012** **TAR** 2 We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. **Mentoring programme** – Expanding the programme by additional mentors in order to support members of the association in their career development and achievement of chartered engineer status in the relevant professional body institute. **Thursdays4U** - The association kept organising monthly lecturers / talks under project “Thursdays4U”. 7 events organised. Talks/ lecturers focused on technical / innovative subjects such as: 3D Visualisation and its growing impact on construction industry, process streamlining and automatization, BIM challenge, project management, Thameslink experience and what after etc. Thursdays4U are open to public without **Summary of the main** charge. **activities undertaken for the public benefit in relation to Open meetings** (one face-to-face meeting in February 2020 and two **these objects (include within** online meetings) for members and volunteers of the Association. The **this section the statutory** meetings are a great opportunity to find out more about the activities of **declaration that trustees have** the association, how volunteers can get involved or they can ask **had regard to the guidance** questions directly to Trustees. **issued by the Charity Commission on public Tech Academy** – organisational work on preparation of new **benefit)** management structure for the technical academy in order to carry out courses in online (hybrid) form in 2021. **Management system** – finishing off and obtaining board approval for internal procedures regulating operational activities within the association. **Architectural Moments** – periodic lecturers covering architectural topics. Event open to public without charge. In 2020 one event took place and was organised in online form via zoom platform. **Christmas meeting -** organised in online form for all members and volunteers of the association. **Wikipedia** - Wikipedia entry prepared and updated in order to include main activities of the association and its brief history. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** **Organising planned events/activities** - Successful organisation of events/activities listed in section C despite all the disruption and difficulties caused by COVID-19. **Formal Agreements** – Association signed formal agreements with the DOIIB and University of Zielona Gora regarding promotion of Polish engineers in the UK, exchange of information and support for mentoring programmes. ## **New cooperation has been started with:** - Federation of Polish Student Societies in UK - Association of Polish Engineers in Ireland - Native Scientists UK March **2012** **TAR** 5 ## **Section E Financial review** The Association is to maintain a reserve fund. The reserve fund is **Brief statement of the** created in order to encounter risk of unforeseen emergency or other **charity’s policy on reserves** unexpected need for funds, e.g. an unexpected large repair bill or finding ‘seed-funding’ for an urgent project. The reserve fund is to be included in the planned budget and should equate to 3 months average expenditure but not less than £2000. **Details of any funds materially** There are none. **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Piotr Swieboda|Marian Zastawny| |---|---|---| ||Piotr Swieboda|Marian Zastawny| ||

Chair|Secretary| |||| March **2012** **TAR** 6 ## **ASSOCIATION OF POLISH ENGINEERS IN GREAT BRITAIN CHARITY REGISTRATION NUMBER 1181306** **INCOME STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2020** |**INCOME**|| |---|---| |Membership fees
Donations
Course fees
Other income|2,715.00
£
5,085.63
£
-
£
21.00
£| ||**7,821.63**
**£**| ||| |**EXPENSES**|| |Advertising and Promotion
99.75
£
Bank charges
41.17
£
Internet and hosting
373.39
£
Software and computer runnig cost
40.84
£
General Admin expenses
55.69
£
Donations
510.20
£
Insurance
329.39
£
Tools and equipement
-
£
Teachers/ lecturers fees
2,168.00
£
Telephone cost
-
£
Training materials
-
£
Membership fees
40.00
£
Cost of materials
135.24
£
Purchases of food and beverages for attendees o
115.50
£
Interest receivable
-
£
Meals and entertainment
-
£
Contract services
108.00
£
Travel expenses
116.86
£
Other expenses
754.07
£
**4,888.10**
**£**|| ||**4,888.10**
**£**| ||| |**Profit fot theyear**|**2,933.53**
**£**| |**STATEMENT OF FINANCIAL POSITION**
**AS AT 31 DECEMBER 2020**
Openig balance
Profit for theyear|12,000.19
£
2,933.53
£| |**Closing balance**|**14,933.72**
**£**| ||| |**Cash at bank**|**14,933.72**
**£**| |Prepared by: Ewelina Wachnicka (Treasurer) 13-01-2021||