Trustees’ Annual Report for the period YEAR 3
From 1/3/2021 Period start date To 29/3/2022
Charity name: Cylch Meithrin Trefynwy
Charity registration number: 1181284
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Object of the CIO is to advance and promote the education of mainly, but not exclusively, pre-school children in Monmouth through the medium of the Welsh language. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin Trefynwy is a Welsh medium playgroup (Cylch Meithrin) that runs sessional care for children aged 2-4 years, serving the Monmouth and surrounding areas. The setting is a packaway provision. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference - Para 1.38 Policy on grant making - Para 1.38 Policy on social investment including program related investment - Para 1.38 Contribution made by volunteers -
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Cylch provides Welsh Medium Sessional day care to local parents. The Ti a Fi sessions give opportunities for parents / carers to meet together whilst their babies and young children play, listen to stories and sing Welsh songs. The Charity has employed 3 members of staff who all live within the local area. In challenging circumstances Cylch Meithrin Trefynwy has succeeded in attracting children able to benefit from the special environment afforded. Numbers have not yet reached a maximum, but by the end of the summer term 2021 were consistently around 10 per session. |
Additional information (optional) You may choose to include further statements where relevant about:
- Achievements against Para 1.41 objectives set - Performance of fundraising activities against objectives Para 1.41 set - Investment performance Para 1.41 against objectives - Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | There is a sufficient balance in the current account to continue provision for the year ahead. |
Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserves held. |
Amount of reserves held |
Para 1.22 | - |
| Reasons for holding zero reserves |
Para 1.22 | - |
| Details of fund materially in deficit |
Para 1.24 | - |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Trustees satisfied funding in place for the year ahead. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | - |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | - |
| A description of the principal risks facing the charity |
Para 1.46 | - |
| Other | - |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Board of Trustees |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
- |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | - |
| Relationship with any related parties |
Para 1.51 | - |
| Other | - |
Reference and Administrative details
| Charity name | Cylch Meithrin Trefynwy |
|---|---|
Other name the charity uses |
|
| Registered charity number | 1181284 |
Charity’s principal address |
Rockfield Community Hall, 25, Cornwallis Way, Monmouth. NP25 5DN |
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) | Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any) |
|
|---|---|---|---|---|
| Sam Merchant | Chair | Board of Trustees | ||
| Robin Davies | Treasurer | |||
| Anwen Thomas | Secretary |
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year None
Funds held as custodian trustees on behalf of others - Description of the assets held in this capacity - Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects - Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| None | |||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
-
Other optional information
-
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| Cylch | Meithrin Trefynwy | Meithrin Trefynwy | No (if any) | ||
|---|---|---|---|---|---|
| YEAR 3 | |||||
| Receipts and payments accounts | CC16a | ||||
| For | the period from |
Period start date 1/3/2021 |
To Period end date 29/2/2022 |
Section A Receipts and payments
| Unrestricted funds |
Restricted funds | Restricted funds | Endowment funds |
Total funds | Last year | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||||||||||||
| A1 Receipts | ||||||||||||||||||||
| Fees Ti a Fi Trefynwy | - | 178- | - | -- | - | -- | - | 178- | - | 26- | ||||||||||
| Fees Cylch Meithrin | - | 3,852- | - | -- | - | -- | - | 3,852- | - | 1,112- | ||||||||||
| Child Care Vouchers | - | 612- | - | -- | - | -- | - | 612- | - | 356- | ||||||||||
| HMRC Covid Grant | - | 535- | - | -- | - | -- | - | 535- | - | 3,089- | ||||||||||
| Mudiad Meithrin Grants | - | 4,183- | - | -- | - | -- | - | 4,183- | - | 250- | ||||||||||
| Local Authority Grants | - | 5,050- | - | -- | - | -- | - | 5,050- | - | 321- | ||||||||||
| Other Grants | - | 10,397- | - | -- | - | -- | - | 10,397- | - | 3,975- | ||||||||||
| Fundraising | - | - | 639- | |||||||||||||||||
| Gifts | - | - | 1,045- | |||||||||||||||||
| - | 24,807- | - | -- | - | -- | - | 24,807- | - | 10,813- | |||||||||||
| Sub total(Gross income for AR) |
| A2 Asset and investment sales, | |||||||||||||||||||||
| (see table). | |||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| Sub total | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| **Total receipts ** | - | 24,807- | - | -- | - | -- | - | 24,807- | - | 10,813- | |||||||||||
| A3 Payments | |||||||||||||||||||||
| Wages | - | 10,796- | - | -- | - | -- | - | 10,796- | - | 9,650- | |||||||||||
| Rent | - | 2,086- | - | -- | - | -- | - | 2,086- | - | 687- | |||||||||||
| Insurance | - | -- | - | -- | - | -- | - | -- |
CCXX R accounts (SS)
| Telephone | - | -- | - | -- | -- | - | -- | -- | - | -- | - | -- | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Travel | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| ns24 | - | 355- | - | -- | - | -- | - | 355- | - | 259- | |||||||||||||
| Ucheck | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| Marketing | - | -- | - | -- | - | -- | |||||||||||||||||
| Equipment | 2517 | 2517 | - | 2,073- | |||||||||||||||||||
| Various | - | 48- | - | 48- | - | 500- | |||||||||||||||||
| Ti a FI | |||||||||||||||||||||||
| Training | - | 238- | |||||||||||||||||||||
| HMRC | - | 491- | - | 627- | |||||||||||||||||||
| **Sub total ** | - | 16,293- | - | -- | - | -- | - | 16,293- | - | 14,034- | |||||||||||||
| A4 Asset and investment | |||||||||||||||||||||||
| purchases, (see table) | |||||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- |
| A4 Asset and investment | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| **Total payments ** | - | 16,293- | - | -- | - | -- | - | 16,293- | - | 14,034- | ||||||||||
| **Net of receipts/(payments) ** | - | 8,514- | - | -- | - | -- | - | 8,514- | - | 3,222- | ||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||
| A6 Cash funds last year end | - | 9,311- | - | -- | - | -- | - | 9,311- | - | 12,588- | ||||||||||
| **Cash funds this year end ** | - | 17,825- | - | -- | - | -- | - | 17,819- | - | 9,311- | ||||||||||
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Restricted funds | Endowment | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||||||||||
| B1 | Cash funds | Cash Lloyds Bank | - | 17,819- | - | -- | - | -- | |||||||||
| Petty Cash | - | 6- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | ||||||||||||
| Total cash funds | - | 17,825- | - | -- | - | -- | |||||||||||
CCXX R accounts (SS)
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
(agree balances with receipts and payments account (s)) Details |
OK | OK | OK |
|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
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CCXX R accounts (SS)
B5 Liabilities
| - | -- | - | -- | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | ||||||||
| Fund to which | Amount due | When due | |||||||||
| Details | liability relates | (optional) | (optional) | ||||||||
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Signature |
Print Name Robin Harries Aled Davies (Trustee and Treasusrer) |
Date of approval |
|---|---|---|
| Robin Harries Aled Davies (Trustee and Treasusrer) | 6/11/2022 | |
Signed by one or two trustees on behalf of all the trustees
CCXX R accounts (SS)