2022-06-30-accounts - Tring Lions Club (C Io)

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 07 2021 To 30 06 2022

Section A Reference and administration details

Charity name Tring Lions Club CIO Other names charity is known by Tring Lions Club Registered charity number (if any) 1181199

Tring Lions Club CIO

Charity's principal address	The Blue House	The Blue House
	82B Longfield Road
	Tring, Herts
	Postcode	HP23 4DF

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Penelope Tregillus	President
	Michael Adams	Treasurer
	Steve Mitchell	Trustee
	Michael Claxton	Trustee
	Alan Pollard	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

TAR

March 2012

Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

Trustee selection methods

New Trustees are appointed by the existing Trustees using majority voting

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

Not Applicable

the charity’s organisational Tring Lions Club CIO (along with other Lions Clubs) forms part of the structure and any wider Multiple District of Lions Clubs of the British Isles, who also work in network with which the charity conjunction with our ‘Umbrella’ organisation Lions Clubs International. works;
relationship with any related parties;

As stated above.

trustees’ consideration of major risks and the system No risks identified and procedures to manage them.

Section C Objectives and activities

To raise funds from the public by voluntary donations in order to make grants and donations to Local, National and International charities, charitable projects or other good causes.

The club operates on the basis that any administration expenses are Summary of the objects of the borne by the members themselves, so that 100% of the amount raised charity set out in its from the public by fundraising (after deducting any fundraising expenses) governing document is donated to the good causes we choose to support.

To carry out a volunteering service in the local community for the benefit of those in need of all ages without fear or favour, and irrespective of race, religion, gender or sexual orientation. Club members carry out this service for no cost to the end user.

TAR

March 2012

Tring Lions Club was originally formed in 1973, and became a Charitable Incorporated Organisation in December 2018. Throughout this accounting period the Club has had a membership of 16 individuals. Tring Lions Club CIO carried out a number of fundraising activities in order to raise funds from the public. In conjunction with a number of other Lions Clubs in the area, we operated a second hand Bookshop in the Marlowes shopping centre in Hemel Hempstead. During this accounting year this was once again the main source of income.

Happily COVID restrictions from the beginning of the accounting period were gradually being eased, and this meant that the Bookshop was open more often than it had been in the previous accounting period. This accounted for the fact that the income from the Bookshop achieved £8985 for this accounting period, as opposed to £3242 for the previous year. The Club also benefitted from some Central and Local Government grants because the Bookshop had been closed because of earlier Government COVID restrictions and these are shown separately in the Accounts.

We were once again able to hold our monthly Business meetings face to face from August 2021 instead of online via Zoom. We were also able to resume many of our fundraising activities, having a fundraising stall at Tring Summer Festival in August 2021 and running a Car Boot Sale in September 2021.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We also managed to hold our Chocolate Father Christmas and Chocolate Easter Bunny raffles as before which raised funds from the public of £795 in total for this accounting period. We held two online Quizzes during the year which invited Donations from those participating. This raised a total of £517. We also continued to sell some donated books and other donated items online through e-Bay. This brought in funds of £424 during this accounting period.

We were able to hold our annual Carol Concert in the Forge Car Park, Tring for the first time since 2019. However some Government COVID restrictions were in place, which coupled with the appalling weather on Christmas Eve meant that the amount raised was limited this year to £335. The Club topped up this amount from club funds and this allowed us to make a donation of £500 in January 2022 to the Pepper Foundation a Charity supporting families and children’s Hospice care at home.

During the accounting period we made a total of 32 separate donations to local, national and International charities and local good causes of varying amounts ranging from £90 to one that was of a value of £2000.

All of the Clubs for the elderly people of Tring and Berkhamsted that members of our club normally supported and provide transport or minibus escorts for, were cancelled throughout the entire accounting period due to concerns over the spread of COVID. So once again none of these activities could be carried out. Two members of our Club spent a day each volunteering at the Activity Alliance Games for Disabled Athletes in Coventry, one of our members helped out at the ‘Hillbuster’ event in Hemel Hempstead that raised £22,000 for DENS a charity helping the homeless and several members also provided escort duty for the Apple Fayre Procession in Tring.

All Trustees of Tring Lions CIO are aware of, and have seen the guidance issued by the Charity Commission, relating to procedures that should be followed regarding good governance of a Charitable Incorporated Organisation.

TAR

March 2012

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During this accounting period the Club raised £2398 through fundraising, and another £8985 was raised through the Lions Bookshop from the sale of second hand (donated) books, DVDs etc.

Tring Lions Club CIO was also the recipient of three COVID grants during the accounting period of £500, £1000 and £2739 from National and Local Government due to the closure of the Bookshop due to earlier COVID restrictions. The total Income for Tring Lions Club CIO for this accounting period was £18802.

Following the granting of CIO status in December 2018 Tring Lions Club CIO is now able to make a Gift Aid claim after the end of the tax year on membership subscriptions, and also on cash donations under the Gift Aid Small Donations Scheme (GASDS). The amount claimed relating to the Gift Aid from H M Revenue & Customs is included in these accounts.

Tring Lions Club CIO also made 32 separate donations to local, national, and international charities as well as to local good causes during the accounting period. The total amount donated this year came to £13691. Examples of our donations are:

£1600 Lions Club International Foundation (Disaster Emergency Fund) £1241 for a new Defibrillator at New Mill Baptist Church, Tring £1000 Grove Road Primary School (for School Trip) £990 for installation of two new Benches outside St Peter & St Paul Church, Tring £510 to MENCAP Dacorum to help cover costs of a Coach Trip. £500 to the DENS Foodbank. £500 to the Gaddesden Riding for the Disabled Association £500 to the Pepper Foundation £500 to Tring School – World Challenge (Vietnam) £500 to Ukraine Convoy (to cover Petrol costs) (Included in the Donations to the Lions Club International Foundation (Disaster Emergency Fund) shown above is a £600 donation for humanitarian aid for the people of Ukraine).

We continue to bear the annual maintenance costs of a Defibrillator in Tring Town centre which we arranged to be installed. This amounted to £178 for the accounting period.

We collected 3795 pairs of spectacles from members of the public for recycling. This is done using collecting bins in local opticians. Members collect them regularly and they are then sent to another Lions Club for checking and shipping abroad to less developed areas such as in Africa for use by the people there. Also during the accounting period 45 used hearing aids were also collected for recycling.

Finally, the members of the Club carried out 2677 hours of service to the local community during this accounting period, volunteering at the Bookshop and working on the various local community projects mentioned at Section C above.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

Tring lions Club CIO does not hold a large amount of reserves. At the end of the accounting period the amount of unrestricted funds held was £8430. In addition to this there was another £7504 of restricted funds of which £2000 was ring-fenced for our sponsorship of the local minibus providing community transport, £504 was ring fenced for maintenance of the defibrillator for the next 6 years and another £5000 was ring-fenced for the proposed Sensory Garden Project in Tring.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Michael Anthony Adams Position (eg Secretary, Chair, Treasurer etc) Date 10/01/2023

TAR

March 2012

Tring Lions Club CIO (Charity No 1181199) Accounts To the 30th June 2022

2022 *2021* Income £ £ Bank Interest 2 1 Carol Concert 335 444 Christmas Raffle 350 500 Donations received 495 565 Easter Raffle 445 558 Fundraising Income (Other) 1974 1064 Gift Aid & GASDS 526 1315 Grants 4239 200 Lions Bookshop -Share of Surplus 8985 3242 Members Subscriptions 2021/22 1015 350 Other Lion Activity 12 54 Tin Collections 0 0 Trading Income (eBay Sales) 424 222 Income 2021/22 18802 *8515* Surplus 2021/22 2449 -1546 b/fwd 30.06.2021 13415 14821 Cash in Hand 60 0 Y/E accounts 15924 + *13275* Members Subscriptions 2022/23 70 140 Accounts to June 22 15994 x *13415*	Expenses Bank Charges Defibrillator Expenses Donations Made (As Below) DENS Gaddesden Riding for the Disabled Association Grove Road Primary School (School Trip) LCIF Disaster Emergency Fund Mencap (Bus Trip) Community Minibus Sponsorship New Mill Baptist Church (Defibrillator) Pepper Foundation Tring P.C.C Team (Church Benches) Tring School World Challenge (Vietnam) Ukraine Convoy (Petrol Costs) Donations (Other) Fundraising Exp's Membership Dues 105/105A Membership Dues International Message in a Bottle Misc Exp's Senior Citizens Evening Website Hosting Expenses 2021/22	500 500 1000 1600 510 2000 1241 500 990 500 500	2022 *2021* £ £ 34 0 178 304 9841 3765 3850 4174 839 305 653 733 503 542 34 0 349 166 0 0 72 72 16353 *10061* 0.00 15994.00 *15994.00* x 70.00 *15924.00* + 70.00
	*Balance Sheet* Assets Cash at Bank (Designated Funds) (Restricted Funds) (Unrestricted Funds) Cash in Hand Debtors (Note 1) Creditors (Note 2) *Note 2*2022/23 Subs	7504.00 0.00 8430.00 60.00 0.00	0.00 15994.00 *15994.00* x 70.00 *15924.00* + 70.00
		70.00