## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 07 2021 **To** 30 06 2022
## Section A Reference and administration details
**Charity name** Tring Lions Club CIO **Other names charity is known by** Tring Lions Club **Registered charity number (if any)** 1181199
Tring Lions Club CIO
|**Charity's principal address**|
The Blue House|
The Blue House|
|---|---|---|
||82B Longfield Road||
||Tring, Herts||
||**Postcode**|HP23 4DF|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Penelope Tregillus|President|||
||Michael Adams|Treasurer|||
||Steve Mitchell|Trustee|||
||Michael Claxton|Trustee|||
||Alan Pollard|Secretary|||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
(eg. trust deed, constitution)
**TAR**
March **2012**
1
Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)
Trustee selection methods
New Trustees are appointed by the existing Trustees using majority voting
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
Not Applicable
- the charity’s organisational Tring Lions Club CIO (along with other Lions Clubs) forms part of the structure and any wider Multiple District of Lions Clubs of the British Isles, who also work in network with which the charity conjunction with our ‘Umbrella’ organisation Lions Clubs International. works;
- relationship with any related parties;
As stated above.
- trustees’ consideration of major risks and the system No risks identified and procedures to manage them.
## **Section C Objectives and activities**
To raise funds from the public by voluntary donations in order to make grants and donations to Local, National and International charities, charitable projects or other good causes.
The club operates on the basis that any administration expenses are **Summary of the objects of the** borne by the members themselves, so that 100% of the amount raised **charity set out in its** from the public by fundraising (after deducting any fundraising expenses) **governing document** is donated to the good causes we choose to support.
To carry out a volunteering service in the local community for the benefit of those in need of all ages without fear or favour, and irrespective of race, religion, gender or sexual orientation. Club members carry out this service for no cost to the end user.
**TAR**
March **2012**
2
Tring Lions Club was originally formed in 1973, and became a Charitable Incorporated Organisation in December 2018. Throughout this accounting period the Club has had a membership of 16 individuals. Tring Lions Club CIO carried out a number of fundraising activities in order to raise funds from the public. In conjunction with a number of other Lions Clubs in the area, we operated a second hand Bookshop in the Marlowes shopping centre in Hemel Hempstead. During this accounting year this was once again the main source of income.
Happily COVID restrictions from the beginning of the accounting period were gradually being eased, and this meant that the Bookshop was open more often than it had been in the previous accounting period. This accounted for the fact that the income from the Bookshop achieved £8985 for this accounting period, as opposed to £3242 for the previous year. The Club also benefitted from some Central and Local Government grants because the Bookshop had been closed because of earlier Government COVID restrictions and these are shown separately in the Accounts.
We were once again able to hold our monthly Business meetings face to face from August 2021 instead of online via Zoom. We were also able to resume many of our fundraising activities, having a fundraising stall at Tring Summer Festival in August 2021 and running a Car Boot Sale in September 2021.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We also managed to hold our Chocolate Father Christmas and Chocolate Easter Bunny raffles as before which raised funds from the public of £795 in total for this accounting period. We held two online Quizzes during the year which invited Donations from those participating. This raised a total of £517. We also continued to sell some donated books and other donated items online through e-Bay. This brought in funds of £424 during this accounting period.
We were able to hold our annual Carol Concert in the Forge Car Park, Tring for the first time since 2019. However some Government COVID restrictions were in place, which coupled with the appalling weather on Christmas Eve meant that the amount raised was limited this year to £335. The Club topped up this amount from club funds and this allowed us to make a donation of £500 in January 2022 to the Pepper Foundation a Charity supporting families and children’s Hospice care at home.
During the accounting period we made a total of 32 separate donations to local, national and International charities and local good causes of varying amounts ranging from £90 to one that was of a value of £2000.
All of the Clubs for the elderly people of Tring and Berkhamsted that members of our club normally supported and provide transport or minibus escorts for, were cancelled throughout the entire accounting period due to concerns over the spread of COVID. So once again none of these activities could be carried out. Two members of our Club spent a day each volunteering at the Activity Alliance Games for Disabled Athletes in Coventry, one of our members helped out at the ‘Hillbuster’ event in Hemel Hempstead that raised £22,000 for DENS a charity helping the homeless and several members also provided escort duty for the Apple Fayre Procession in Tring.
All Trustees of Tring Lions CIO are aware of, and have seen the guidance issued by the Charity Commission, relating to procedures that should be followed regarding good governance of a Charitable Incorporated Organisation.
**TAR**
March **2012**
3
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
During this accounting period the Club raised £2398 through fundraising, and another £8985 was raised through the Lions Bookshop from the sale of second hand (donated) books, DVDs etc.
Tring Lions Club CIO was also the recipient of three COVID grants during the accounting period of £500, £1000 and £2739 from National and Local Government due to the closure of the Bookshop due to earlier COVID restrictions. The total Income for Tring Lions Club CIO for this accounting period was £18802.
Following the granting of CIO status in December 2018 Tring Lions Club CIO is now able to make a Gift Aid claim after the end of the tax year on membership subscriptions, and also on cash donations under the Gift Aid Small Donations Scheme (GASDS). The amount claimed relating to the Gift Aid from H M Revenue & Customs is included in these accounts.
Tring Lions Club CIO also made 32 separate donations to local, national, and international charities as well as to local good causes during the accounting period. The total amount donated this year came to £13691. Examples of our donations are:
£1600 Lions Club International Foundation (Disaster Emergency Fund) £1241 for a new Defibrillator at New Mill Baptist Church, Tring £1000 Grove Road Primary School (for School Trip) £990 for installation of two new Benches outside St Peter & St Paul Church, Tring £510 to MENCAP Dacorum to help cover costs of a Coach Trip. £500 to the DENS Foodbank. £500 to the Gaddesden Riding for the Disabled Association £500 to the Pepper Foundation £500 to Tring School – World Challenge (Vietnam) £500 to Ukraine Convoy (to cover Petrol costs) (Included in the Donations to the Lions Club International Foundation (Disaster Emergency Fund) shown above is a £600 donation for humanitarian aid for the people of Ukraine).
We continue to bear the annual maintenance costs of a Defibrillator in Tring Town centre which we arranged to be installed. This amounted to £178 for the accounting period.
We collected 3795 pairs of spectacles from members of the public for recycling. This is done using collecting bins in local opticians. Members collect them regularly and they are then sent to another Lions Club for checking and shipping abroad to less developed areas such as in Africa for use by the people there. Also during the accounting period 45 used hearing aids were also collected for recycling.
Finally, the members of the Club carried out 2677 hours of service to the local community during this accounting period, volunteering at the Bookshop and working on the various local community projects mentioned at Section C above.
**TAR**
March **2012**
5
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
Tring lions Club CIO does not hold a large amount of reserves. At the end of the accounting period the amount of unrestricted funds held was £8430. In addition to this there was another £7504 of restricted funds of which £2000 was ring-fenced for our sponsorship of the local minibus providing community transport, £504 was ring fenced for maintenance of the defibrillator for the next 6 years and another £5000 was ring-fenced for the proposed Sensory Garden Project in Tring.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Michael Anthony Adams **Position (eg Secretary, Chair,** Treasurer **etc) Date** 10/01/2023
**TAR**
March **2012**
6
**Tring Lions Club CIO (Charity No 1181199) Accounts To the 30th June 2022**
|**2022**
**_2021_**
**Income**
£
_£_
Bank Interest
2
_1_
Carol Concert
335
_444_
Christmas Raffle
350
_500_
Donations received
495
_565_
Easter Raffle
445
_558_
Fundraising Income (Other)
1974
_1064_
Gift Aid & GASDS
526
_1315_
Grants
4239
_200_
Lions Bookshop -Share of Surplus
8985
_3242_
Members Subscriptions 2021/22
1015
_350_
Other Lion Activity
12
_54_
Tin Collections
0
_0_
Trading Income (eBay Sales)
424
_222_
**Income 2021/22**
**18802**
**_8515_**
Surplus 2021/22
2449
_-1546_
b/fwd 30.06.2021
13415
_14821_
Cash in Hand
60
_0_
Y/E accounts
**15924**
**+**
**_13275_**
Members Subscriptions 2022/23
70
_140_
Accounts to June 22
**15994**
**x**
**_13415_**|**Expenses**
Bank Charges
Defibrillator Expenses
Donations Made (As Below)
_DENS_
_Gaddesden Riding for the Disabled Association_
_Grove Road Primary School (School Trip)_
_LCIF Disaster Emergency Fund_
_Mencap (Bus Trip)_
_Community Minibus Sponsorship_
_New Mill Baptist Church (Defibrillator)_
_Pepper Foundation_
_Tring P.C.C Team (Church Benches)_
_Tring School World Challenge (Vietnam)_
_Ukraine Convoy (Petrol Costs)_
Donations (Other)
Fundraising Exp's
Membership Dues 105/105A
Membership Dues International
Message in a Bottle
Misc Exp's
Senior Citizens Evening
Website Hosting
**Expenses 2021/22**|_500_
_500_
_1000_
_1600_
_510_
_2000_
_1241_
_500_
_990_
_500_
_500_|**2022**
**_2021_**
£
_£_
34
_0_
178
304
9841
3765
3850
_4174_
839
_305_
653
_733_
503
_542_
34
_0_
349
_166_
0
_0_
72
_72_
**16353**
**_10061_**
_0.00_
_15994.00_
**_15994.00_**
**x**
_70.00_
**_15924.00_**
**+**
_70.00_|
|---|---|---|---|
||**_Balance Sheet_**
_Assets_
_Cash at Bank_
_(Designated Funds)_
_(Restricted Funds)_
_(Unrestricted Funds)_
_Cash in Hand_
_Debtors (Note 1)_
_Creditors (Note 2)_
**_Note 2_**_2022/23 Subs_|_7504.00_
_0.00_
_8430.00_
_60.00_
_0.00_|_0.00_
_15994.00_
**_15994.00_**
**x**
_70.00_
**_15924.00_**
**+**
_70.00_|
|||_70.00_||