2022-08-31-accounts - Saundersfoot Playgroup And Daycare

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Saundersfoot Playgroup and Daycare

Charity number 1181167

Annual Report and Financial Statements

for the year ended 31 August 2022

Saundersfoot Playgroup and Daycare

Annual Report and Financial Statements for the year ended 31 August 2022

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the accounts	7 to 10

Saundersfoot Playgroup and Daycare

Trustees' report for the year ended 31 August 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Marion Paturel Chair 12.02.19Nicholas Allen 19.02.19Laura Davies Treasurer 12.07.18Lila Knight 08.12.20Meggan Caddey Secretary 15.03.22Melissa McNeilly 15.03.22Yvonne Gulmatico 15.03.22- Charity number 1181167 Registered in England and Wales

Charity number

Registered and principal address

Bankers

Saundersfoot Junior School HSBC UK Frances Lane Tudor Square Saundersfoot Tenby Pembrokeshire Pembrokeshire SA69 9HB SA70 7AG

Independent examiner

A Dodd FCCA 104 Llansteffan Road Johnstown Carmarthen SA31 3NN

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 14 December 2018.

The charity's activities were previously undertaken through an unincorporated registered charity 'Saundersfoot Playschool' (registered charity number 1035076) until 7 January 2021, at which date all of its assets and liabilities were transferred to the CIO.

The CIO is a member of the Wales Pre-School Providers Association (Wales PPA), which is a membership organisation that promotes and supports bilingual pre-school care, education and learning through play across Wales.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM for two year terms, following which they are eligible for re-election. At least two thirds of the charity trustees shall normally be 'family members at the time of their election (i.e. parents or guardians of a child who attends any group run by the charity).

Objectives and activities

The charity's objects

To enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.

Saundersfoot Playgroup and Daycare

Trustees' report (continued) for the year ended 31 August 2022

Objectives and activities (continued)

The charity's main activities

Saundersfoot Playschool provides childcare for children aged 2-4 years old in the form of full-day or half-day sessions. The setting also provides a 'wraparound' service for children of the local primary school attending halfday nursery.

Public benefit statement

In setting our objectives and planning our activities the Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular relating to the advancement of pre-school education. The trustees are careful to ensure that all decisions which may also lead to personal benefits, e.g. because trustees' children are beneficiaries, are no more than incidental and a necessary by-product of such decisions.

Achievements and performance

This was a busy and challenging year with the setting still emerging from the pandemic but we have been able to restart popular fundraising events like the annual ‘toddle’.

The most notable event was a move from the Regency Hall to a space within the Early Years Unit at Saundersfoot Primary School from the beginning of the January term. This was supported by a grant from the Pembrokeshire County Council’s Enhancing Pembrokeshire Fund which provided additional furniture and equipment and helped with the costs of the relocation and set up. This has reduced our overheads with a reduction in rent, removed the challenge of walking wraparound children from the school to our old setting and has increased our visibility with parents and relationship with the school. A number of volunteers supported the move to the school by lending vehicles and moving equipment and furniture, making the new rooms ready and building additional storage. The relocation had meant the setting has reregistered with CIW and we have altered our hours to fit the school timetable for parents dropping off and picking up.

We have had a number of new staff join us and Sharon Davies has taken on the deputy leader role. With more staff we are able to provide more individualised planning for children’s activities and share the administrative tasks.

We are increasingly welcoming children with additional learning needs and providing individualised support when this need has been assessed. We are working more closely with specialist services to support these children with additional needs.

We have increasingly been able to welcome parents back into the setting and were able to once more stage a nativity play with an audience as our swansong at the Regency Hall in December 2021. We finished the year with a well-attended sports day on the school playing fields.

Financial review

The net deficit for the year was £10,749, including a net deficit of £10,421 on unrestricted funds and a net deficit of £328 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £1,951.

The charity is aiming to achieve a position where it has three months' operating expenditure in general unrestricted reserves. However at the year end these reserves stood at less than one months' operating costs. We will continue to explore additional grant opportunities to assist with general running costs.

Signed: Laura Davies (trustee)

Date: 25 June 2023

Saundersfoot Playgroup and Daycare

Independent examiner's report to the trustees of Saundersfoot Playgroup

and Daycare

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2022, which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: A. Dodd, FCCA

Date: 25 June 2023

A Dodd, FCCA

104 Llansteffan Road Johnstown Carmarthen SA31 3NN

Saundersfoot Playgroup and Daycare

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2022

Notes 2022 Unrestricted funds £ Income from: Grants and donations (2) 616 Childcare fees 54,123 Fundraising 117 Bank interest 3 Total income 54,859 Expenditure on: Wages costs, incl. NI & pension (3) 52,337 Rent 5,379 Insurance, subscriptions & DBS costs 849 Telephone & sundry costs 404 Playgroup resources 1,415 Payroll fees 527 Subcontractors 3,471 Advertising 850 Bank charges 48 Staff training - Total expenditure 65,280 Net income / (expenditure) (10,421) Fund balances brought forward 12,372 Fund balances carried forward (4) 1,951	2022 Restricted funds £ 5,548 - - - 5,548 849 440 - - 4,491 - - - - 96 5,876 (328) 328 -	2022 Total funds £ 6,164 54,123 117 3 60,407 53,186 5,819 849 404 5,906 527 3,471 850 48 96 71,156 (10,749) 12,700 1,951	2021 Total funds £ 24,000 33,240 84 - 57,324 37,712 8,018 811 145 2,485 360 495 - - - 50,026 7,298 5,402 12,700

All incoming resources and resources expended derive from continuing activities.

Saundersfoot Playgroup and Daycare

Balance sheet

as at 31 August 2022 2022 Unrestricted £ Current assets Debtors and prepayments - Cash at bank and in hand (5) 9,052 Total current assets 9,052 Current liabilities: amounts falling due within one year Creditors and accruals (6) 7,101 Total current liabilities 7,101 Net current assets / (liabilities) 1,951 Net assets 1,951 Funds Unrestricted funds 1,951 Restricted funds - Total funds 1,951	2022 Restricted £ - - - - - - - - - -	2022 Total £ - 9,052 9,052 7,101 7,101 1,951 1,951 1,951 - 1,951	2021 Total £ - 20,449 20,449 7,749 7,749 12,700 12,700 12,372 328 12,700

The financial statements were approved by the board of trustees on 25 June 2023

Signed: Laura Davies (Trustee)

Saundersfoot Playgroup and Daycare

Notes to the accounts

for the year ended 31 August 2022

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the

Saundersfoot Playgroup and Daycare

Notes to the accounts continued

for the year ended 31 August 2022

2 Grants and donations HMRC - CJRS Pembrokeshire County Council WCVA Rotary Club Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2022 Unrestricted funds £ - - - - 616 616	2022 Restricted funds £ - 5,287 261 - 5,548	2022 Total funds £ - 5,287 - 261 616 6,164 2022 £ 52,708 1,942 (2,057) 593 53,186	2021 Total funds £ 5,741 2,645 15,524 90 24,000 2021 £ 37,198 1,657 (1,657) 514 37,712

The average number of employees during the year was 6 (2021: 5). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ Pembs CC sustainability grant 328 1,544 Pembs CC Enhancing Pembrokeshire - 3,067 Rotary Club - 261 Pembs CC sustainability hamper - 476 Pembs CC training - 200 328 5,548	Outgoing £ 1,872 3,067 261 476 200 5,876	2022 £ 593 111 Transfers £ - - - - - -	2021 £ 514 102 Balance c/f £ - - - - - -

Fund name

Pembs CC sustainability grant Pembs CC Enhancing Pembrokeshire

Rotary Club Pembs CC sustainability hamper Pembs CC training

Purpose of restriction

To contribute towards costs of rental and material resources. Towards the costs of relocation to Saundersfoot Primary School, including the purchase of additional furniture and equipment. For the purchase of balance bikes through Cycle Champs To purchase PPE Training costs

Saundersfoot Playgroup and Daycare

Notes to the accounts continued

for the year ended 31 August 2022

5 Cash at bank and in hand HSBC Community Account HSBC Deposit Account 6 Creditors and accruals Loans and overdrafts Creditors PAYE Other creditors	2022 £ 1,849 7,203 9,052 2022 £ 5,175 1,368 446 112 7,101	2021 £ 12,249 8,200 20,449 2021 £ 5,175 1,916 556 102 7,749

7 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £20,959 (previous year: £18,782).

Saundersfoot Playgroup and Daycare

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account)

for the year ended 31 August 2022

2022 2021 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 616 12,990 Childcare fees 54,123 33,240 Fundraising 117 84 Bank interest 3 - Total income 54,859 46,314 Expenditure Wages costs, incl. NI & pension 52,337 30,320 Rent 5,379 6,793 Insurance, subscriptions & DBS costs 849 811 Telephone & sundry costs 404 145 Playgroup resources 1,415 420 Payroll fees 527 360 Subcontractors 3,471 495 Advertising 850 - Bank charges 48 - Staff training - - Total expenditure 65,280 39,344 Net income / (expenditure) (10,421) 6,970 Fund balances brought forward 12,372 5,402 Fund balances carried forward 1,951 12,372	2022 Restricted funds £ 5,548 - - - 5,548 849 440 - - 4,491 - - - - 96 5,876 (328) 328 -	2021 Restricted funds £ 11,010 - - 11,010 7,392 1,225 - - 2,065 - - 10,682 328 - 328	2022 Total funds £ 6,164 54,123 117 3 60,407 53,186 5,819 849 404 5,906 527 3,471 850 48 96 71,156 (10,749) 12,700 1,951	2021 Total funds £ 24,000 33,240 84 - 57,324 37,712 8,018 811 145 2,485 360 495 - - - 50,026 7,298 5,402 12,700