## Saundersfoot Playgroup and Daycare
Charity number 1181167
Annual Report and Financial Statements
for the year ended 31 August 2022
## Saundersfoot Playgroup and Daycare
Annual Report and Financial Statements for the year ended 31 August 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 10|
1
## Saundersfoot Playgroup and Daycare
## Trustees' report for the year ended 31 August 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Marion Paturel Chair 12.02.19Nicholas Allen 19.02.19Laura Davies Treasurer 12.07.18Lila Knight 08.12.20Meggan Caddey Secretary 15.03.22Melissa McNeilly 15.03.22Yvonne Gulmatico 15.03.22- **Charity number** 1181167 Registered in England and Wales
## **Charity number**
## **Registered and principal address**
## **Bankers**
Saundersfoot Junior School HSBC UK Frances Lane Tudor Square Saundersfoot Tenby Pembrokeshire Pembrokeshire SA69 9HB SA70 7AG
## **Independent examiner**
A Dodd FCCA 104 Llansteffan Road Johnstown Carmarthen SA31 3NN
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 14 December 2018.
The charity's activities were previously undertaken through an unincorporated registered charity 'Saundersfoot Playschool' (registered charity number 1035076) until 7 January 2021, at which date all of its assets and liabilities were transferred to the CIO.
The CIO is a member of the Wales Pre-School Providers Association (Wales PPA), which is a membership organisation that promotes and supports bilingual pre-school care, education and learning through play across Wales.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM for two year terms, following which they are eligible for re-election. At least two thirds of the charity trustees shall normally be 'family members at the time of their election (i.e. parents or guardians of a child who attends any group run by the charity).
## **Objectives and activities**
## **The charity's objects**
To enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.
2
## Saundersfoot Playgroup and Daycare
## Trustees' report (continued) for the year ended 31 August 2022
## **Objectives and activities (continued)**
## **The charity's main activities**
Saundersfoot Playschool provides childcare for children aged 2-4 years old in the form of full-day or half-day sessions. The setting also provides a 'wraparound' service for children of the local primary school attending halfday nursery.
## **Public benefit statement**
In setting our objectives and planning our activities the Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular relating to the advancement of pre-school education. The trustees are careful to ensure that all decisions which may also lead to personal benefits, e.g. because trustees' children are beneficiaries, are no more than incidental and a necessary by-product of such decisions.
## **Achievements and performance**
This was a busy and challenging year with the setting still emerging from the pandemic but we have been able to restart popular fundraising events like the annual ‘toddle’.
The most notable event was a move from the Regency Hall to a space within the Early Years Unit at Saundersfoot Primary School from the beginning of the January term. This was supported by a grant from the Pembrokeshire County Council’s Enhancing Pembrokeshire Fund which provided additional furniture and equipment and helped with the costs of the relocation and set up. This has reduced our overheads with a reduction in rent, removed the challenge of walking wraparound children from the school to our old setting and has increased our visibility with parents and relationship with the school. A number of volunteers supported the move to the school by lending vehicles and moving equipment and furniture, making the new rooms ready and building additional storage. The relocation had meant the setting has reregistered with CIW and we have altered our hours to fit the school timetable for parents dropping off and picking up.
We have had a number of new staff join us and Sharon Davies has taken on the deputy leader role. With more staff we are able to provide more individualised planning for children’s activities and share the administrative tasks.
We are increasingly welcoming children with additional learning needs and providing individualised support when this need has been assessed. We are working more closely with specialist services to support these children with additional needs.
We have increasingly been able to welcome parents back into the setting and were able to once more stage a nativity play with an audience as our swansong at the Regency Hall in December 2021. We finished the year with a well-attended sports day on the school playing fields.
## **Financial review**
The net deficit for the year was £10,749, including a net deficit of £10,421 on unrestricted funds and a net deficit of £328 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £1,951.
The charity is aiming to achieve a position where it has three months' operating expenditure in general unrestricted reserves. However at the year end these reserves stood at less than one months' operating costs. We will continue to explore additional grant opportunities to assist with general running costs.
Signed: Laura Davies (trustee)
Date: 25 June 2023
3
## Saundersfoot Playgroup and Daycare
## Independent examiner's report to the trustees of Saundersfoot Playgroup
## and Daycare
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2022, which are set out on pages 5 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: A. Dodd, FCCA
Date: 25 June 2023
## **A Dodd, FCCA**
104 Llansteffan Road Johnstown Carmarthen SA31 3NN
4
## Saundersfoot Playgroup and Daycare
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 August 2022
|Notes
2022
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
616
Childcare fees
54,123
Fundraising
117
Bank interest
3
**Total income**
54,859
**Expenditure on:**
Wages costs, incl. NI & pension
(3)
52,337
Rent
5,379
Insurance, subscriptions & DBS costs
849
Telephone & sundry costs
404
Playgroup resources
1,415
Payroll fees
527
Subcontractors
3,471
Advertising
850
Bank charges
48
Staff training
-
**Total expenditure**
65,280
**Net income / (expenditure)**
(10,421)
**Fund balances brought forward**
12,372
**Fund balances carried forward**
(4)
1,951|2022
Restricted
funds
£
5,548
-
-
-
5,548
849
440
-
-
4,491
-
-
-
-
96
5,876
(328)
328
-|2022
Total
funds
£
6,164
54,123
117
3
60,407
53,186
5,819
849
404
5,906
527
3,471
850
48
96
71,156
(10,749)
12,700
1,951|2021
Total
funds
£
24,000
33,240
84
-
57,324
37,712
8,018
811
145
2,485
360
495
-
-
-
50,026
7,298
5,402
12,700|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Saundersfoot Playgroup and Daycare
## Balance sheet
|as at 31 August 2022
2022
Unrestricted
£
**Current assets**
Debtors and prepayments
-
Cash at bank and in hand
(5)
9,052
**Total current assets**
9,052
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(6)
7,101
**Total current liabilities**
7,101
**Net current assets / (liabilities)**
1,951
**Net assets**
1,951
**Funds**
Unrestricted funds
1,951
Restricted funds
-
**Total funds**
1,951|2022
Restricted
£
-
-
-
-
-
-
-
-
-
-|2022
Total
£
-
9,052
9,052
7,101
7,101
1,951
1,951
1,951
-
1,951|2021
Total
£
-
20,449
20,449
7,749
7,749
12,700
12,700
12,372
328
12,700|
|---|---|---|---|
The financial statements were approved by the board of trustees on 25 June 2023
Signed: Laura Davies (Trustee)
6
## Saundersfoot Playgroup and Daycare
## Notes to the accounts
for the year ended 31 August 2022
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the
7
## Saundersfoot Playgroup and Daycare
## Notes to the accounts continued
## for the year ended 31 August 2022
|**2 Grants and donations**
HMRC - CJRS
Pembrokeshire County Council
WCVA
Rotary Club
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2022
Unrestricted
funds
£
-
-
-
-
616
616|2022
Restricted
funds
£
-
5,287
261
-
5,548|2022
Total
funds
£
-
5,287
-
261
616
6,164
2022
£
52,708
1,942
(2,057)
593
53,186|2021
Total
funds
£
5,741
2,645
15,524
90
24,000
2021
£
37,198
1,657
(1,657)
514
37,712|
|---|---|---|---|---|
The average number of employees during the year was 6 (2021: 5). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
**4 Restricted funds**
Balance b/f
Incoming
£
£
Pembs CC sustainability grant
328
1,544
Pembs CC Enhancing Pembrokeshire
-
3,067
Rotary Club
-
261
Pembs CC sustainability hamper
-
476
Pembs CC training
-
200
328
5,548|Outgoing
£
1,872
3,067
261
476
200
5,876|2022
£
593
111
Transfers
£
-
-
-
-
-
-|2021
£
514
102
Balance c/f
£
-
-
-
-
-
-|
|---|---|---|---|
## **Fund name**
Pembs CC sustainability grant Pembs CC Enhancing Pembrokeshire
Rotary Club Pembs CC sustainability hamper Pembs CC training
## **Purpose of restriction**
To contribute towards costs of rental and material resources. Towards the costs of relocation to Saundersfoot Primary School, including the purchase of additional furniture and equipment. For the purchase of balance bikes through Cycle Champs To purchase PPE Training costs
8
## Saundersfoot Playgroup and Daycare
## Notes to the accounts continued
## for the year ended 31 August 2022
|**5 Cash at bank and in hand**
HSBC Community Account
HSBC Deposit Account
**6 Creditors and accruals**
Loans and overdrafts
Creditors
PAYE
Other creditors|2022
£
1,849
7,203
9,052
2022
£
5,175
1,368
446
112
7,101|2021
£
12,249
8,200
20,449
2021
£
5,175
1,916
556
102
7,749|
|---|---|---|
## **7 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £20,959 (previous year: £18,782).
9
## Saundersfoot Playgroup and Daycare
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account)
## for the year ended 31 August 2022
|2022
2021
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
616
12,990
Childcare fees
54,123
33,240
Fundraising
117
84
Bank interest
3
-
**Total income**
54,859
46,314
**Expenditure**
Wages costs, incl. NI & pension
52,337
30,320
Rent
5,379
6,793
Insurance, subscriptions & DBS costs
849
811
Telephone & sundry costs
404
145
Playgroup resources
1,415
420
Payroll fees
527
360
Subcontractors
3,471
495
Advertising
850
-
Bank charges
48
-
Staff training
-
-
**Total expenditure**
65,280
39,344
**Net income / (expenditure)**
(10,421)
6,970
**Fund balances brought forward**
12,372
5,402
**Fund balances carried forward**
1,951
12,372|2022
Restricted
funds
£
5,548
-
-
-
5,548
849
440
-
-
4,491
-
-
-
-
96
5,876
(328)
328
-|2021
Restricted
funds
£
11,010
-
-
11,010
7,392
1,225
-
-
2,065
-
-
10,682
328
-
328|2022
Total
funds
£
6,164
54,123
117
3
60,407
53,186
5,819
849
404
5,906
527
3,471
850
48
96
71,156
(10,749)
12,700
1,951|2021
Total
funds
£
24,000
33,240
84
-
57,324
37,712
8,018
811
145
2,485
360
495
-
-
-
50,026
7,298
5,402
12,700|
|---|---|---|---|---|
10