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2022-03-31-accounts

Charity Registration Number: 1181125

PRIMROSE BANK COMMUNITY ASSOCIATION A Charitable Incorporated Organisation (CIO)

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS

For The Year Ended 31 March 2022

PRIMROSE BANK COMMUNITY ASSOCIATION

CONTENTS

Page
Members of the Board and professional advisers 2
Trustees Annual Report 3-10
Independent Examination 11
Receipts and Payments Accounts 12
Statement of Assets and Liabilities 13
Notes to the financial statements 14-15

PRIMROSE BANK COMMUNITY ASSOCIATION

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS

Registered Charity Name Primrose Bank Community Association
Charity Number 1181125
Registered Office 9 Magnolia Gardens
Oldham
OL8 1HX
Trustees Ryan Smith (Chair)
Janette Wade (Secretary)
Carol Taylor
Syed Maruf Ali (Assistant Treasurer)
Shamin Miah
Shoab Akhtar
Javerya Naz
Moyrum Bibi
Accountants Community Accounting Lancashire C.I.C.
Foxfields
9 Norley Close
Chadderton
Oldham
OL1 2RA
Bankers Virgin Money
47 Market Place
Oldham
OL1 3AB

Trustees’ Annual Report for the period 1[st] April 2021 – 31[st] March 2022

Charity name: PRIMROSE BANK COMMUNITY ASSOCIATION Charity registration number: 1181125

Objectives and Activities

SORP
reference
Summary of the
purposes of the charity
as set out in its
governing document		 Para 1.17 Primrose Community Association Constitution
To further or benefit the residents of Werneth and Medlock Vale wards
and the neighbourhood without distinction of sex, sexual orientation,
race, or of political, religious or other opinions by associating together
the said residents and the Local Authorities, voluntary and other
organisations in a common effort to advance education and to provide
facilities in the interests of social welfare for recreation and leisure time
occupation, with the objective of improving the conditions of life for the
residents.
In furtherance of these objects but not otherwise, the trustees shall
have power to establish or secure the establishment of a community
centre and to maintain or manage or co-operate with any statutory
authority in the maintenance and management of such a centre for
activities promoted by the charity in furtherance of the above objects.
Nothing in this constitution shall authorise an application of the property
of the CIO for the purposes which are not charitable.
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.		 Para 1.17
and 1.19		 The trustees use the Primrose Community Centre for board meetings
and to run activities. Due to COVID restrictions and lockdown during
2021 the Primrose Centre remained closed for most of the year and
meetings took place online.
From September 2021 the community centre gradually started opening
to groups, ensuring social distancing remained in place and the building
was well ventilated.
Education
ESOL – classes have started meeting in person twice a week.
Maths and English tuition provided by Rising Stars have started their
Sunday sessions.
Lifelong Learning ran 5 x 2hr paper craft sessions during
January/February.
A monthly book club for Asian ladies and children started in February.
Health and wellbeing
The Oldham branch of Parkinson’s started meeting again three times
per month.
Messy play for babies and toddlers referred by the Royal Oldham
hospital started monthly sessions in September ‘21.
Oldham private child minders continue to use the centre for pre-school
children to play on a weekly basis.
ABL Health started a weekly weight management class for GP referrals
in January 2022.
The youth club re-commenced in January 2022.
The Oldham FoodCycle Hub which provides free vegetarian meals on a
weekly basis started cooking meals again in September 2021.
The Community Fridge, providing free fruit, veg and bread for anyone
who was struggling financially re-opened in September 2021,
In February a Scouts, Cubs and Beavers group started using the centre
on a weekly basis.
During February and March 2022 a Roma group used the centre on a
weekly basis to run English and cooking classes and organise family
activities to help integrate Roma families into the local community.
From September 2021 it was agreed that smaller group meetings could
book the hall and from February private parties could be held at the
centre.
In May 2021 the centre was used as a polling station.
Before the COVID pandemic £10,000 funding was awarded to the
Primrose Bank Community Association from A4A lottery fund for an
older persons project. An extension was granted due to COVID
Statement confirming
whether the trustees
have had regard to the
guidance issued by
the Charity
Commission on public
benefit		 Para 1.18 The trustees have received guidance issued by the Charity
Commission on public benefit. The objects for which the charity is
established for the public benefit are:
To continue to provide activities that increase skills, improve health and
wellbeing, reduce social isolation and support people to improve their
quality of life. Grants are available to groups and organisations aiming
to provide services for the public benefit in accordance with our
constitution.

Additional information (optional) You may choose to include further statements where relevant about:

SORP
reference
Policy on grant
making		 Para 1.38 Groups that have been successful in obtaining Primrose Community
Funding are:
•
Child Safety Media– received a £500 grant to deliver online
education to school children on safety.
•
OPIC (Oldham Partnership of Independent Childminders)–
received a £500 grant to buy educational toys for children to use
at the Primrose Centre
•
Oldham Athletic Community Trust in partnership with NCS
(National citizens Scheme)– received £500 funding to run a
two-week NCS programme at the Primrose Centre
Policy on social
investment including
program related
investment		 Para 1.38
Contribution made
by volunteers		 Para 1.38 Our volunteering programme was put on hold during April 2020 –
March 2021, as the community centre was closed. A number of
volunteers joined the online sessions and kept in contact with each
other via their Whatsapp group.
Lynne Anderson, an employee of Great Places supports the CIO with
office administration, reception work and has taken on the role of
treasurer
Paul Maybury continued to ensure the community centre was secure
and clean on the few occasions it was used.
Other The COVID-19 pandemic has impacted on all activities organised at the
Primrose Centre, with no income from March 2020 until April 2021.
The Centre closed on 17thMarch 2020 and remained closed through
the period of this report. A COVID risk assessment and control
measures remained in place to ensure the community centre was kept
COVID-safe.

Achievements and Performance

SORP
reference
Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.		 Para 1.20 In January 2021 the Community Association purchased six laptops at
a cost of £2,328, which were donated to two local primary schools (3
per school). They were used during lockdown for online schooling by
large families who didn’t have enough laptops and families that
couldn’t afford a laptop. Both schools were very grateful and have put
the laptops to good use.
A donation of £2,500 was given to Action Together towards a
hardship fund for people and families struggling financially from the
impact of the COVID pandemic.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements
against objectives
set		 Para 1.41 Between December 2019 and February 2020 a community needs
survey was carried out, with 232 respondents. Shortly after the
survey was completed the COVID-19 crisis hit. It’s likely that many of
the concerns and needs are, as a consequence, under-represented
and that demand for increased provision will be much greater.
The main priorities highlighted were:
•
Employment and training
•
Fear of crime
•
Mental health
•
Advice, information & guidance
•
Physical health
Employment & Training:Through lockdown, the community
association was able to support people looking for employment by
signposting them to partners and also through the online ESOL
classes.
Mental Health:One of our partners, Peaceful Minds provided online
support to residents suffering from mental health issues. Residents
were also encouraged to join online craft sessions where they could
meet other people via Zoom.
Advice, information and guidancecontinued to be provided via
telephone, social media and other ways.
Physical Health:Online cooking sessions encouraged residents to
cook quick and easy nutritious meals on a budget One lady who had
spent time in hospital with COVID was suffering with her mental
health and lost her confidence. Her anxiety was so bad that she
wouldn’t leave her house when she was discharged from hospital.
She received support from some of the ladies attending the online
cooking sessions, which has boosted her confidence as well as make
new friends.
Performance of
fundraising activities
against objectives
set		 Para 1.41
Investment
performance against
objectives		 Para 1.41
Other

Financial Review

Review of the
charity’s financial
position at the end of
the period		 Para 1.21 We had a deficit of (£13,259) in this financial period, that covered from
the 1stof April 2021 to the 31stof March 2022.
The total funds held as at the 31stof March 2022 were £54,744, being
£NIL restricted funds and £54,744 unrestricted funds (free reserves).
Statement explaining
the policy for holding
reserves stating why
they are held		 Para 1.22 The CIO has adopted the following policy regarding reserves:
The trustees have examined the major strategic, business and
operational risks which the charity faces and confirm that systems
have been established to enable regular reports to be produced so
that the necessary steps can be taken to lessen these risks.
The trustees aim to build free reserves in unrestricted funds at a level
which equates to between three and six months of charitable
expenditure. The charity’s main source of income is room hire
charges, grants and donations.
(Approved at board meeting on 14thJanuary 2021).
Amount of reserves
held		 Para 1.22 £2,000 reserves will cover 3 months’ running costs for the Primrose
Centre. This includes utility bills, cleaning and maintenance.
Reasons for holding
zero reserves		 Para 1.22 N/A
Details of fund
materially in deficit		 Para 1.24 N/A
Explanation of any
uncertainties about
the charity continuing
as a going concern		 Para 1.23 There are no uncertainties for the charity continuing as a going
concern.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s
principal sources of
funds (including any
fundraising)		 Para 1.47 The charity’s principal source of funds is through room hire. We
occasionally apply for funding for a specific project.
Investment policy
and objectives
including any social
investment policy
adopted		 Para 1.46
A description of the
principal risks facing
the charity		 Para 1.46 The trustees have assessed the risks the charity faces and have
taken measures to manage them. The risks are reviewed regularly at
board meetings and trustees are satisfied that systems are in place to
manage the risks that have been identified. Finances are kept under
regular review, insurance cover is in place, and policies are reviewed
annually.
Other

Structure, Governance and Management

Description of
charity’s trusts
Type of governing
document		 Para 1.25 The governing document is a constitution.
How is the charity
constituted?		 Para 1.25 The charity is constituted as a charitable incorporated organisation.
Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees		 Para 1.25 The existing trustees are responsible for the recruitment of new
trustees through an election process, in line with the process
outlined within the governing document.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and
procedures adopted
for the induction and
training of trustees		 Para 1.51 Following appointment to the board, trustees are given a copy of the
constitution, trustee job description, skills matrix and publications
from the Charity Commission. This ensures that new trustees are
aware of the scope of their responsibilities under the Charities Act.
The charity’s
organisational
structure and any
wider network with
which the charity
works		 Para 1.51 The charity is managed by a board of trustees.
Volunteers assist with organising and running activities.
Great Places has assisted with governance of the CIO and has
handed over management of the community centre to the board of
trustees. The Charity is also a member of Oldham Community
Centre network coordinated by Action Together.
Relationship with any
related parties		 Para 1.51 The Primrose Community Association oversees the Oldham Council
owned Primrose Community Centre, which is managed by Great
Places Housing Association by way of a PFI contract. Great Places
commit resources to support the Charity with governance as well as
take the lead role in monitoring the Primrose Centres building safety
compliance. Two members of Great Places staff are members of the
board of trustees.
Other

Reference and Administrative details

Charity name Primrose Bank Community Association
Other name the charity
uses		 None
Registered charity
number		 1181125
Charity’s principal
address		 9 Magnolia Gardens
Oldham
OL8 1HX

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
1 Ryan Smith Chair
2 Janette Wade Secretary
3 Carol Taylor
4 Syed Maruf Ali Assistant
Treasurer
5 Shamim Miah
6 Shoab Akhtar
7 Javerya Naz
8 Moyrum Bibi

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for
whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

PRIMROSE BANK COMMUNITY ASSOCIATION

REPORT TO THE MEMBERS ON THE UNAUDITED FINANCIAL STATEMENTS OF PRIMROSE BANK COMMUNITY ASSOCIATION

FOR THE YEAR ENEDED 31 MARCH 2022

I report on the accounts for the year ended 31 March 2022 as set out on pages 4 to 7.

Respective Responsibilities of Trustees and Examiner

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

The charity’s trustees consider an audit is not required for this year under section 144 of the 2011 Act, and that an independent examination is needed.

It is my responsibility as independent examiner to:

Basis of Independent Examiners Report

My examination was carried out in accordance with the Directions given by the Charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.

The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiners Statement

I have completed my examination for the year ended 31 March 2022.

I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

15[th] August 2022

Miss Jacqueline Bird F.M.A.A.T.

Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham OL1 2RA

PRIMROSE BANK COMMUNITY ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
Funds
Restricted
Funds
2022
2022
Notes
£
£
RECEIPTS
Room Hire
7,030
-
Authority Hours
-
-
Grants
2
-
-
Interest Received
8
Sundries
-
-
Other Income
3
1,248
-
TOTAL RECEIPTS
8,286
-
PAYMENTS
Room Hire (Refunds)
30
-
Skills Training
-
-
Insurance
716
-
Licences
180
-
Centre Maintenance
81
-
Fixtures & Fittings
2,651
-
Computer Equipment & Software
694
-
Laptops for Local Schools
-
-
Printing & Stationery
79
-
Refreshments
384
-
Electricity
1,418
-
Gas
3,624
-
Telephone & Internet
385
-
Alarm & Security System
150
-
Window Cleaning
54
-
Cleaning & Supplies
1,611
-
Social Media & Marketing
-
-
Accountancy Fees
1,170
-
Parkinson’s
1,424
-
Mental Health
820
-
Centre Funded Activities
2,804
-
Primrose Bank Funding (Grants)
4
2,781
-
Sundries
489
-

TOTAL PAYMENTS
21,545
-
Net of receipts/(payments)
(13,259)
-
(
Cash funds as at 31 March 2021
5
68,003
-
Cash funds as at 31 March 2022
5
54,744
-		 Total
Funds
2022
£
7,030
-
-
8
-
1,248
8,286
30
-
716
180
81
2,651
694
-
79
384
1,418
3,624
385
150
54
1,611
-
1,170
1,424
820
2,804
2,781
489
21,545
13,259)
68,003
54,744		 Total
Funds
2021
£
570
-
9,980
-
-
13,634
24,184
45
-
700
180
4,297
-
447
2,388
-
-
1,216
3,649
270
-
-
382
-
450
-
-
-
9,345
100
23,469
715
67,288
68,003

PRIMROSE BANK COMMUNITY ASSOCIATION

STATEMENT OF ASSETS AND LIABILITES

FOR THE YEAR ENDED 31 MARCH 2022

Total Funds Total Funds
as at 31st as at 31st
March 2022 March 2021
£ £
CASH FUNDS
Bank Account 54,744 68,003
Petty Cash - -
54,744 68,003
LIABILITIES
Accountancy Fees (Independent Examination ~ 01/04/21 to 31/03/22) 385 -
Accountancy Fees (Independent Examination ~ 11/12/18 to 31/03/20) - 625
Additional Accountancy Work (11/12/18 to 31/03/20) - 90
Accountancy Fees (Independent Examination ~ 01/04/20 to 31/03/21) - 455
385 1,170

The financial statements were approved by the Board of Trustees on the 12[th] of August 2022 and signed on their behalf:

Janette Wade Trustee

PRIMROSE BANK COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

1. Receipts and Payments Accounts

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

The trustees have chosen not to prepare accruals based accounts as the income did not exceed £250,00 in the annual accounting for the year ended 31[st] of March 2022.

As such the financial statements were prepared on the basis of ‘receipts and payments’, and not in accordance with the Charities SORP (FRS 102).

2. Grants Received

Unrestricted
Funds
Restricted
Funds
2022
2022
£
£
National Lottery
(Older Persons Activities)
-
-
-
-**		 Total
Funds
2022
£
-
-		 Total
Funds
2021
£
9,980
9,980

** Funding of £9,980 was received from the Lottery Funding (unrestricted) in 2021, however as the Centre was closed during the Covid-19 pandemic this was not spent that year, with the funds now being utilised from 2022 onwards as activities start to resume.

3. Other Income

Unrestricted
Funds
Restricted
Funds
2022
2022
£
£
Contribution to Football Kit &
Equipment for Local Football Team
1,200
-
Great Places (Residents Conference)
-
-
Great Places (Centre Maintenance)
-
-
Action Together Covid Crisis Support
-
-
Refunds Received
31
-
Miscellaneous
17
-
1,248
-		 Total
Funds
2022
£
1,200
-
-
-
31
17
1,248		 Total
Funds
2021
£
-
4,329
3,555
5,750
-
-
13,634

PRIMROSE BANK COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2022

4. Primrose Bank Funding (Grants Issued)

Unrestricted Restricted Total
Total
Funds Funds Funds Funds
2022 2022 2022 2021
£ £ £ £
Local Football Team (Equipment & Kit)
1,200		 - 1,200 -
Child Minders Group 500 - 500 -
Child Safety Media 500 - 500 -
Running Activities for Youths 500 - 500 -
Knit & Natter Group Volunteers Meal 81 - 81 -
Action Together Covid Crisis Support - - - 7,500
Crucial Crew Community Safety Event - - - 500
Great Places (Covid Response) - - - 845
Ready Steady Cook Project Group - - - 500
2,781 - 2,781 9,345
5. Fund Analysis
Opening Balance Receipts Payments Closing Balance
as at as at
Fund Name 31 March 2021 31 March 2022
£ £ £ £
Unrestricted Funds 68,003 8,286 (21,545) 54,744
Restricted Funds - - - -
Total Funds 68,003 8,286 (21,545) 54,744