**Charity Registration Number: 1181125** **PRIMROSE BANK COMMUNITY ASSOCIATION A Charitable Incorporated Organisation (CIO)** **TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS** **For The Year Ended 31 March 2022** ## **PRIMROSE BANK COMMUNITY ASSOCIATION** ## **CONTENTS** ||**Page**| |---|---| |Members of the Board and professional advisers|2| |Trustees Annual Report|3-10| |Independent Examination|11| |Receipts and Payments Accounts|12| |Statement of Assets and Liabilities|13| |Notes to the financial statements|14-15| - 1 - ## **PRIMROSE BANK COMMUNITY ASSOCIATION** ## **MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS** |**Registered Charity Name**|Primrose Bank Community Association| |---|---| |**Charity Number**|1181125| |**Registered Office**|9 Magnolia Gardens| ||Oldham| ||OL8 1HX| |**Trustees**|Ryan Smith (Chair)| ||Janette Wade (Secretary)| ||Carol Taylor| ||Syed Maruf Ali (Assistant Treasurer)| ||Shamin Miah| ||Shoab Akhtar| ||Javerya Naz| ||Moyrum Bibi| |**Accountants**|Community Accounting Lancashire C.I.C.| ||Foxfields| ||9 Norley Close| ||Chadderton| ||Oldham| ||OL1 2RA| |**Bankers**|Virgin Money| ||47 Market Place| ||Oldham| ||OL1 3AB| - 2 - ## **Trustees’ Annual Report for the period 1[st] April 2021 – 31[st] March 2022** # **Charity name: PRIMROSE BANK COMMUNITY ASSOCIATION Charity registration number: 1181125** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|**Primrose Community Association Constitution**
To further or benefit the residents of Werneth and Medlock Vale wards
and the neighbourhood without distinction of sex, sexual orientation,
race, or of political, religious or other opinions by associating together
the said residents and the Local Authorities, voluntary and other
organisations in a common effort to advance education and to provide
facilities in the interests of social welfare for recreation and leisure time
occupation, with the objective of improving the conditions of life for the
residents.
In furtherance of these objects but not otherwise, the trustees shall
have power to establish or secure the establishment of a community
centre and to maintain or manage or co-operate with any statutory
authority in the maintenance and management of such a centre for
activities promoted by the charity in furtherance of the above objects.
Nothing in this constitution shall authorise an application of the property
of the CIO for the purposes which are not charitable.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17
and 1.19|The trustees use the Primrose Community Centre for board meetings
and to run activities. Due to COVID restrictions and lockdown during
2021 the Primrose Centre remained closed for most of the year and
meetings took place online.
From September 2021 the community centre gradually started opening
to groups, ensuring social distancing remained in place and the building
was well ventilated.
**Education**
ESOL – classes have started meeting in person twice a week.
Maths and English tuition provided by Rising Stars have started their
Sunday sessions.
Lifelong Learning ran 5 x 2hr paper craft sessions during
January/February.
A monthly book club for Asian ladies and children started in February.| - 3 - |||**Health and wellbeing**
The Oldham branch of Parkinson’s started meeting again three times
per month.
Messy play for babies and toddlers referred by the Royal Oldham
hospital started monthly sessions in September ‘21.
Oldham private child minders continue to use the centre for pre-school
children to play on a weekly basis.
ABL Health started a weekly weight management class for GP referrals
in January 2022.
The youth club re-commenced in January 2022.
The Oldham FoodCycle Hub which provides free vegetarian meals on a
weekly basis started cooking meals again in September 2021.
The Community Fridge, providing free fruit, veg and bread for anyone
who was struggling financially re-opened in September 2021,
In February a Scouts, Cubs and Beavers group started using the centre
on a weekly basis.
During February and March 2022 a Roma group used the centre on a
weekly basis to run English and cooking classes and organise family
activities to help integrate Roma families into the local community.
From September 2021 it was agreed that smaller group meetings could
book the hall and from February private parties could be held at the
centre.
In May 2021 the centre was used as a polling station.
Before the COVID pandemic £10,000 funding was awarded to the
Primrose Bank Community Association from A4A lottery fund for an
older persons project. An extension was granted due to COVID| |---|---|---| |Statement confirming
whether the trustees
have had regard to the
guidance issued by
the Charity
Commission on public
benefit|Para 1.18|The trustees have received guidance issued by the Charity
Commission on public benefit. The objects for which the charity is
established for the public benefit are:
To continue to provide activities that increase skills, improve health and
wellbeing, reduce social isolation and support people to improve their
quality of life. Grants are available to groups and organisations aiming
to provide services for the public benefit in accordance with our
constitution.| - 4 - ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making|Para 1.38|Groups that have been successful in obtaining Primrose Community
Funding are:
•
**Child Safety Media**– received a £500 grant to deliver online
education to school children on safety**.**
•
**OPIC (Oldham Partnership of Independent Childminders)**–
received a £500 grant to buy educational toys for children to use
at the Primrose Centre
•
**Oldham Athletic Community Trust in partnership with NCS**
**(National citizens Scheme)**– received £500 funding to run a
two-week NCS programme at the Primrose Centre| |Policy on social
investment including
program related
investment|Para 1.38|| |Contribution made
by volunteers|Para 1.38|Our volunteering programme was put on hold during April 2020 –
March 2021, as the community centre was closed. A number of
volunteers joined the online sessions and kept in contact with each
other via their Whatsapp group.
Lynne Anderson, an employee of Great Places supports the CIO with
office administration, reception work and has taken on the role of
treasurer
Paul Maybury continued to ensure the community centre was secure
and clean on the few occasions it was used.| |Other||The COVID-19 pandemic has impacted on all activities organised at the
Primrose Centre, with no income from March 2020 until April 2021.
The Centre closed on 17thMarch 2020 and remained closed through
the period of this report. A COVID risk assessment and control
measures remained in place to ensure the community centre was kept
COVID-safe.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|In January 2021 the Community Association purchased six laptops at
a cost of £2,328, which were donated to two local primary schools (3
per school). They were used during lockdown for online schooling by
large families who didn’t have enough laptops and families that
couldn’t afford a laptop. Both schools were very grateful and have put
the laptops to good use.
A donation of £2,500 was given to Action Together towards a
hardship fund for people and families struggling financially from the
impact of the COVID pandemic.| - 5 - **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements
against objectives
set|Para 1.41|Between December 2019 and February 2020 a community needs
survey was carried out, with 232 respondents. Shortly after the
survey was completed the COVID-19 crisis hit. It’s likely that many of
the concerns and needs are, as a consequence, under-represented
and that demand for increased provision will be much greater.
The main priorities highlighted were:
•
Employment and training
•
Fear of crime
•
Mental health
•
Advice, information & guidance
•
Physical health
**Employment & Training:**Through lockdown, the community
association was able to support people looking for employment by
signposting them to partners and also through the online ESOL
classes.
**Mental Health:**One of our partners, Peaceful Minds provided online
support to residents suffering from mental health issues. Residents
were also encouraged to join online craft sessions where they could
meet other people via Zoom.
**Advice, information and guidance**continued to be provided via
telephone, social media and other ways.
**Physical Health:**Online cooking sessions encouraged residents to
cook quick and easy nutritious meals on a budget One lady who had
spent time in hospital with COVID was suffering with her mental
health and lost her confidence. Her anxiety was so bad that she
wouldn’t leave her house when she was discharged from hospital.
She received support from some of the ladies attending the online
cooking sessions, which has boosted her confidence as well as make
new friends.| |---|---|---| |Performance of
fundraising activities
against objectives
set|Para 1.41|| |Investment
performance against
objectives|Para 1.41|| |Other||| - 6 - ## **Financial Review** |Review of the
charity’s financial
position at the end of
the period|Para 1.21|We had a deficit of (£13,259) in this financial period, that covered from
the 1stof April 2021 to the 31stof March 2022.
The total funds held as at the 31stof March 2022 were £54,744, being
£NIL restricted funds and £54,744 unrestricted funds (free reserves).| |---|---|---| |Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|The CIO has adopted the following policy regarding reserves:
The trustees have examined the major strategic, business and
operational risks which the charity faces and confirm that systems
have been established to enable regular reports to be produced so
that the necessary steps can be taken to lessen these risks.
The trustees aim to build free reserves in unrestricted funds at a level
which equates to between three and six months of charitable
expenditure. The charity’s main source of income is room hire
charges, grants and donations.
(Approved at board meeting on 14thJanuary 2021).| |Amount of reserves
held|Para 1.22|£2,000 reserves will cover 3 months’ running costs for the Primrose
Centre. This includes utility bills, cleaning and maintenance.| |Reasons for holding
zero reserves|Para 1.22|N/A| |Details of fund
materially in deficit|Para 1.24|N/A| |Explanation of any
uncertainties about
the charity continuing
as a going concern|Para 1.23|There are no uncertainties for the charity continuing as a going
concern.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s
principal sources of
funds (including any
fundraising)|Para 1.47|The charity’s principal source of funds is through room hire. We
occasionally apply for funding for a specific project.| |Investment policy
and objectives
including any social
investment policy
adopted|Para 1.46|| |A description of the
principal risks facing
the charity|Para 1.46|The trustees have assessed the risks the charity faces and have
taken measures to manage them. The risks are reviewed regularly at
board meetings and trustees are satisfied that systems are in place to
manage the risks that have been identified. Finances are kept under
regular review, insurance cover is in place, and policies are reviewed
annually.| |Other||| - 7 - ## **Structure, Governance and Management** |Description of
charity’s trusts||| |---|---|---| |Type of governing
document|Para 1.25|The governing document is a constitution.| |How is the charity
constituted?|Para 1.25|The charity is constituted as a charitable incorporated organisation.| |Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees|Para 1.25|The existing trustees are responsible for the recruitment of new
trustees through an election process, in line with the process
outlined within the governing document.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and
procedures adopted
for the induction and
training of trustees|Para 1.51|Following appointment to the board, trustees are given a copy of the
constitution, trustee job description, skills matrix and publications
from the Charity Commission. This ensures that new trustees are
aware of the scope of their responsibilities under the Charities Act.| |---|---|---| |The charity’s
organisational
structure and any
wider network with
which the charity
works|Para 1.51|The charity is managed by a board of trustees.
Volunteers assist with organising and running activities.
Great Places has assisted with governance of the CIO and has
handed over management of the community centre to the board of
trustees. The Charity is also a member of Oldham Community
Centre network coordinated by Action Together.| |Relationship with any
related parties|Para 1.51|The Primrose Community Association oversees the Oldham Council
owned Primrose Community Centre, which is managed by Great
Places Housing Association by way of a PFI contract. Great Places
commit resources to support the Charity with governance as well as
take the lead role in monitoring the Primrose Centres building safety
compliance. Two members of Great Places staff are members of the
board of trustees.| |Other||| - 8 - ## **Reference and Administrative details** |Charity name|Primrose Bank Community Association| |---|---| |Other name the charity
uses|None| |Registered charity
number|1181125| |Charity’s principal
address|9 Magnolia Gardens
Oldham
OL8 1HX| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| |1|Ryan Smith|Chair||| |2|Janette Wade|Secretary||| |3|Carol Taylor|||| |4|Syed Maruf Ali|Assistant
Treasurer||| |5|Shamim Miah|||| |6|Shoab Akhtar|||| |7|Javerya Naz|||| |8|Moyrum Bibi|||| ## **Corporate trustees – names of the directors at the date the report was approved** **Director name** ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets - 9 - ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** - Reason for non disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** - 10 - ## **PRIMROSE BANK COMMUNITY ASSOCIATION** ## **REPORT TO THE MEMBERS ON THE UNAUDITED FINANCIAL STATEMENTS OF PRIMROSE BANK COMMUNITY ASSOCIATION** ## **FOR THE YEAR ENEDED 31 MARCH 2022** I report on the accounts for the year ended 31 March 2022 as set out on pages 4 to 7. ## **Respective Responsibilities of Trustees and Examiner** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity’s trustees consider an audit is not required for this year under section 144 of the 2011 Act, and that an independent examination is needed. It is my responsibility as independent examiner to: - ~ examine the accounts under section 145 of the 2011 Act - ~ follow the applicable Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and - ~ to state whether particular matters have come to my attention ## **Basis of Independent Examiners Report** My examination was carried out in accordance with the Directions given by the Charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **Independent Examiners Statement** I have completed my examination for the year ended 31 March 2022. I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - ~ accounting records were not kept in accordance with section 130 of the 2011 Act or - ~ the accounts do not accord with the accounting records to comply with the accounting requirements of the 2011 Act I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 15[th] August 2022 ## **Miss Jacqueline Bird F.M.A.A.T.** Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham OL1 2RA - 11 - ## **PRIMROSE BANK COMMUNITY ASSOCIATION** ## **RECEIPTS AND PAYMENTS ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2022** |**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2022**
**2022**
**_Notes_**
**£**
**£**
**RECEIPTS**
Room Hire
7,030
-
Authority Hours
-
-
Grants
**_2_**
-
-
Interest Received
8
Sundries
-
-
Other Income
**_3_**
1,248
-
**TOTAL RECEIPTS**
**8,286**
**-**
**PAYMENTS**
Room Hire (Refunds)
30
-
Skills Training
-
-
Insurance
716
-
Licences
180
-
Centre Maintenance
81
-
Fixtures & Fittings
2,651
-
Computer Equipment & Software
694
-
Laptops for Local Schools
-
-
Printing & Stationery
79
-
Refreshments
384
-
Electricity
1,418
-
Gas
3,624
-
Telephone & Internet
385
-
Alarm & Security System
150
-
Window Cleaning
54
-
Cleaning & Supplies
1,611
-
Social Media & Marketing
-
-
Accountancy Fees
1,170
-
Parkinson’s
1,424
-
Mental Health
820
-
Centre Funded Activities
2,804
-
Primrose Bank Funding (Grants)
**_4_**
2,781
-
Sundries
489
-

**TOTAL PAYMENTS**
**21,545**
**-**
**Net of receipts/(payments)**
**(13,259)**
**-**
**(**
**Cash funds as at 31 March 2021**
**_5_**
68,003
-
**Cash funds as at 31 March 2022**
**_5_**
**54,744**
**-**|**Total**
**Funds**
**2022**
**£**
7,030
-
-
8
-
1,248
**8,286**
30
-
716
180
81
2,651
694
-
79
384
1,418
3,624
385
150
54
1,611
-
1,170
1,424
820
2,804
2,781
489
**21,545**
**13,259)**
68,003
**54,744**|**Total**
**Funds**
**2021**
**£**
570
-
9,980
-
-
13,634
**24,184**
45
-
700
180
4,297
-
447
2,388
-
-
1,216
3,649
270
-
-
382
-
450
-
-
-
9,345
100
**23,469**
**715**
67,288
**68,003**| |---|---|---| - 12 - ## **PRIMROSE BANK COMMUNITY ASSOCIATION** ## **STATEMENT OF ASSETS AND LIABILITES** ## **FOR THE YEAR ENDED 31 MARCH 2022** ||**Total Funds**|**Total Funds**| |---|---|---| ||**as at 31st**|**as at 31st**| ||**March 2022**|**March 2021**| ||**£**|**£**| |**CASH FUNDS**||| |Bank Account|54,744|68,003| |Petty Cash|-|-| ||**54,744**|**68,003**| |**LIABILITIES**||| |Accountancy Fees (Independent Examination ~ 01/04/21 to 31/03/22)|385|-| |Accountancy Fees (Independent Examination ~ 11/12/18 to 31/03/20)|-|625| |Additional Accountancy Work (11/12/18 to 31/03/20)|-|90| |Accountancy Fees (Independent Examination ~ 01/04/20 to 31/03/21)|-|455| ||**385**|**1,170**| The financial statements were approved by the Board of Trustees on the 12[th] of August 2022 and signed on their behalf: Janette Wade **Trustee** - 13 - ## **PRIMROSE BANK COMMUNITY ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 MARCH 2022** ## **1. Receipts and Payments Accounts** Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due. The trustees have chosen not to prepare accruals based accounts as the income did not exceed £250,00 in the annual accounting for the year ended 31[st] of March 2022. As such the financial statements were prepared on the basis of ‘receipts and payments’, and not in accordance with the Charities SORP (FRS 102). ## **2. Grants Received** |**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2022**
**2022**
**£**
**£**
National Lottery**
(Older Persons Activities)
-
-
**-**
**-**|**Total**
**Funds**
**2022**
**£**
-
**-**|**Total**
**Funds**
**2021**
**£**
9,980
**9,980**| |---|---|---| ** Funding of £9,980 was received from the Lottery Funding (unrestricted) in 2021, however as the Centre was closed during the Covid-19 pandemic this was not spent that year, with the funds now being utilised from 2022 onwards as activities start to resume. ## **3. Other Income** |**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2022**
**2022**
**£**
**£**
Contribution to Football Kit &
Equipment for Local Football Team
1,200
-
Great Places (Residents Conference)
-
-
Great Places (Centre Maintenance)
-
-
Action Together Covid Crisis Support
-
-
Refunds Received
31
-
Miscellaneous
17
-
**1,248**
**-**|**Total**
**Funds**
**2022**
**£**
**1,200**
**-**
**-**
**-**
**31**
**17**
**1,248**|**Total**
**Funds**
**2021**
**£**
-
4,329
3,555
5,750
-
-
**13,634**| |---|---|---| - 14 - ## **PRIMROSE BANK COMMUNITY ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS (continued)** ## **FOR THE YEAR ENDED 31 MARCH 2022** **4. Primrose Bank Funding (Grants Issued)** |||**Unrestricted**||**Restricted**|**Total**|
**Total**|| |---|---|---|---|---|---|---|---| |||**Funds**||**Funds**|**Funds**|**Funds**|| |||**2022**||**2022**|**2022**|**2021**|| |||**£**||**£**|**£**|**£**|| ||Local Football Team (Equipment & Kit)|
1,200||-|**1,200**|-|| ||Child Minders Group|500||-|**500**|-|| ||Child Safety Media|500||-|**500**|-|| ||Running Activities for Youths|500||-|**500**|-|| ||Knit & Natter Group Volunteers Meal|81||-|**81**|-|| ||Action Together Covid Crisis Support|-||-|**-**|7,500|| ||Crucial Crew Community Safety Event|-||-|**-**|500|| ||Great Places (Covid Response)|-||-|**-**|845|| ||Ready Steady Cook Project Group|-||-|**-**|500|| |||**2,781**||**-**|**2,781**|**9,345**|| |**5.**|**Fund Analysis**||||||| |||**Opening Balance**||**Receipts**|**Payments**|**Closing Balance**|| |||**as at**||||**as at**|| ||**Fund Name**|**31 March 2021**||||**31 March 2022**|| ||||**£**|**£**|**£**||**£**| ||Unrestricted Funds|**68,003**||8,286|(21,545)|**54,744**|| ||Restricted Funds||**-**|-|-||**-**| ||**Total Funds**|**68,003**||**8,286**|**(21,545)**|**54,744**|| - 15 -