The Waverley Ensemble (CIO) Trustees' Annual Report 2020
(Accompanying Accruals Accounts)
1: Legal and Administrative Information
Charity name: The Waverley Ensemble (CIO)
Registered charity number: 1191014
For the financial year 1 January to 31 December 2020
Principal Address:
c/o Bethany, Chapel Lane, Pirbright GU24 0JZ
Trustees:
The Trustees during the year 2020 were:
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Ishani Bhoola- Chairman
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Reginald John Horrocks- Treasurer and Secretary
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Cyrus Dadachanji
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Edward Fenech
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Amanda O’Brien
Objects of Charity :
To advance the education of the general public in the appreciation and understanding of music and its history with special emphasis on baroque music through:
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Live performances
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Lectures
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Competitions
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Courses
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Visits
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Sponsorship of new compositions
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Provision and sponsorship of training and performance opportunities for musicians
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Cooperation with other music societies
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Such other activities as the trustees think fit from time to time.
2: Structure, Government and Management
The governing document is the Constitution adopted on 28 October 2018.
The Trustees make all decisions and run the Society. Most decisions are taken by email and the trustees meet only when necessary to handle major issues that cannot be handled by email or telephone.
The Charity Commission documents "The Essential Trustee" and “Safeguarding Children and Young People” are made available for the guidance of trustees.
Independent Examination is not required as the income is below £25,000.
3: Financial Review
The income of the Society comes from donations and ticket sales. The Society uses the Gift Aid Scheme where applicable.
1
The Ensemble was not able to run any concert or other activities in 2020 because of the virus situations.
The Ensemble made a loss of £215.45 over the year.
The balance sheet at the start of the year was £3,573.34 and at the end of the year was £3,357.89.
During the year covered by the Report, none of the Trustees received any payments from the Society, other than the reimbursement of necessary expenses.
Policy on Reserves
The Society has a financial policy and plans activities and makes commitments for up to two years ahead. Its aim is to maintain an average balance of at least £3,000.
4: Public Benefit Statement
The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission.
5: Activities and Achievements
Currently the main intended activities are:
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Organising and performing 3 concerts a year in Haslemere
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Running various masterclasses
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Running the Haslemere String Competition every second year with prizes that include the valuable opportunity to perform alongside professional players in a public concert.
The Competition was started in Haslemere but due to the Corona virus situation it will next be held in 2023. No activities could be held during 2020.
7: Declaration
The Trustees have approved the report.
Signed
Ishani Bhoola
Chairman Date: 5 January 2021
2
The Waverley Ensemble
Registered Charity 1181014 in England and Wales
Annual accounts
1 January – 31 December 2020
| Annual accounts 1 January – 31 December 2020 |
||||
|---|---|---|---|---|
| 2019 | 2020 | |||
| Events: Concerts, Competition Rounds and Masterclasses | Income | Expenditure | Surplus | |
| £3,818.00 | Ticket sales INCL REFRESHMENTS | £13.50 | ||
| £124.00 | Sponsorship and donations | £0.00 | ||
| less | ||||
| £6,041.12 | Musicians fees and expenses | £225.71 | ||
| £1,549.00 | Premises hire and instrument hire | £350.00 | ||
| £680.48 | Refreshments, programmes and miscellaneous costs | £5.40 | ||
| **-£4,328.60 ** | Totals | £13.50 | £581.11 | -£567.61 |
| String Competition | ||||
| £1,575.00 | Entry fees | £0.00 | ||
| £2,250.00 | Sponsorship of prizes | £0.00 | ||
| £100.00 | Advertising income | £0.00 | ||
| £70.00 | Programme sales | £0.00 | ||
| less | ||||
| £1,200.00 | Prizes | £0.00 | ||
| £642.00 | Judges fees | £0.00 | ||
| £1,042.15 | Miscellaneous | £0.00 | ||
| **£1,110.85 ** | Totals | £0.00 | £0.00 | £0.00 |
| Other income | ||||
| £300.00 | Paid engagements | £0.00 | ||
| £2,259.00 | Donations | £401.00 | ||
| £500.00 | Grants | £0.00 | ||
| £1,924.22 | Gift aid | £0.00 | ||
| £100.00 | Miscellaneous incl advertising | £0.00 | ||
| £9,299.19 | Conversion of loans from previous years to gifts | £0.00 | ||
| **£14,382.41 ** | Totals | |||
| Other expenditure | ||||
| £0.00 | Publicity and Advertising | £0.00 | £0.00 | |
| £30.00 | Telephone and Internet | £0.00 | ||
| £72.65 | Bank charges | £18.84 | ||
| £0.00 | Office and miscellaneous | £30.00 | ||
| **£102.65 ** | Totals | £401.00 | 48.84 | £352.16 |
| **£22,319.41 ** | Total income | £414.50 | ||
| **£11,257.40 ** | Total expenditure | £629.95 | ||
| **£11,062.01 ** | Surplus | -£215.45 | ||
| Balance Sheet at 31 December 2020 | ||||
| General fund | ||||
| Balance at 1 January 2020 | £3,573.34 | |||
| Surplus for year | -£215.45 | |||
| Total | £3,357.89 | |||
| Total funds (unrestricted) | £3,357.89 | |||
| Represented by: | ||||
| Assets | ||||
| Cash at bank | ||||
| HSBC | £2,952.23 | |||
| PayPal | £105.66 | |||
| Total | £3,057.89 | |||
| Receivables (debtors) - prepayment for 2021 course accommodation | £300.00 | |||
| Liabilities (creditors) | ||||
| Amounts falling due in less than one year | £0.00 | |||
| Amounts falling due after one year | £0.00 | |||
| Total | £3,357.89 | £0.00 | ||
| Total net assets at year end | £3,357.89 | |||
| Accounts prepared on accruals basis | ||||
| R J Horrocks | ||||
| Treasurer |
Date: 5 January 2021