Trustees’ Annual Report for the period
From 31/01/21 Period start date To 01/02/20 Period end date
Charity name:MARLEY HILL COMMUNITY BOWLING CLUB
Charity registration number:1180995
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | THE PROMOTION OF COMMUNITY PARTICIPATION FOR THE BENEFIT OF THE GATESHEAD INHABITANTS IN THE PLAYING OF OUTDOOR BOWLING |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
THE CLUB PROVIDES RECREATION COMPETITION FRIENDSHIP AND FUN. WE PROVIDE OPPORTUNITIES FOR IMPROVING THE HEALTH AND WELL BEING FOR THE LOCAL COMMUNITIES.THE CLUB IS OPEN TO ALL MEMBERS 24/7 FOR OUTDOOR BOWLING AND SOCIALISING. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | ALL TRUSTEES HAVE BEEN BRIEFED AND GIVEN COPIES OF THE GUIDANCE NOTES AND WE HAVE REGULAR TRUSTEES MTGS TO DISCUSS ANY RELEVENT ISSUES AND CONCERNS. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | WE HAVE CONTINUED TO PROVIDE A FRIENDLY OUTLOOK TO ENSURE MEMBERS FEEL COMFORTABLE AND WELCOME. WE ARE CONTINUING TO USE OUR LOCAL WEB SITE AND FACEBOOK SITES TO PROMOTE AND INFORM THE GENERAL PUBLIC,INCLUDING EXISTING MEMBERS OF THE BENEFITS OF BOWLING.THE AIM OF THE CLUB IS TO ENCOURAGE MORE PEOPLE TO JOIN IN THE CLUB AND PARTICIPATE IN BOWLS. WE HAVE BEEN FAIRLY SUCCESSFUL IN GETTING MORE PEOPLE TO JOIN OUR CLUB THIS YEAR. WE HAVE HAD SOME DIFFICULY IN ORGANISING SOCIAL AND OTHER COMMUNITY ASSOCIATED EVENTS THIS YEAR. HOWEVER, WE HAVE APPLIED FOR AND BEEN SUCCESSFUL IN OBTAINING A NUMBER OF GRANTS. THIS HAS ENABLED US TO UNDERTAKE A NUMBER OF GENERAL IMPROVEMENTS TO OUR PAVILLION, GROUNDS AND FACILITIES. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 MMEANITIENS |
THIS HAS BEEN A VERY DIFFICULT YEAR. THERE WAS NO OUTDOOR BOWLING FOR MONTHS DURING THE SEASON FOR MOST OF OUR MEMBERS.THIS WAS OF COURSE AS A RESULT OF THE COVID LOCKDOWNS. WE WERE HARDLY BEEN ABLE TO ORGANISE ANY SOCIAL OR FUND RAISING EVENTS. WE WERE HOWEVER SUCCESSFUL IN APPLYING FOR GRANTS TO CONTINUE OUR EFFORTS TO IMPROVE OUR PAVILLON AND GROUNDS GENERALLY.THIS INCLUDED ACCESS ROAD AND NTERNAL PATH REPLACEMENTS, REFELTING THE ROOF AND THE PURCHASE OF A DEFIBRILATOR. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | AS DESCRIBED ABOVE WE HAVE HAD A VERY GOOD YEAR WITH OUR FUND RAISING. EVEN THOUGH THE SITUATION OF THE COUNTRY WAS NOT IDEAL . WE HAVE CONTINUED OUR EFFORTS TO IMPROVE ALL OF OUR ASSETS AND AMENITIES FOR ALL OF |
OUR MEMBERS. NOT APPLICABLE Investment performance Para 1.41 against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | COMPARED TO OUR POSITION OF TWO YEARS AGO WE ARE IN A GOOD FINANCIAL SITUATION, EVEN THOUGH WE HAVE HAD A DROP IN OUR INCOME. OUR OVERALL AIM HAS TO BE TO IMPROVE OUR FINANCIAL SITUATION YEAR ON YEAR.AND TO KEEP IMPROVING THE CLUBS FACILITIES FOR OUR MEMBERS. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | WE FEEL THAT WE NEED THIS AMMOUNT TO COVER OUR ONGOING EXPENDITURE IN THE CASE OF AN EMERGENCY. |
| Amount of reserves held | Para 1.22 | £3500 |
| Reasons for holding zero reserves |
Para 1.22 | AS EXPLAINED |
| Details of fund materially in deficit |
Para 1.24 | NONE |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NONE |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | THIS HAS BEEN A VERY DIFFICULT YEAR FOR US ALL AS WE HAVE BEEN UNABLE TO ORGANISE ANY FUND RAISING ACTIVITIES APART FROM OUR MONYHLY DRAW. MEMBERSHIP FEES WERE REDUCED AS THE ABILITY FOR BOWLING WAS REDUCED CONSIDERABLY. OVERALL OUR INCOME WAS DOWN FROM THAT WHICH WAS PREDICTED. HOWEVER WE ARE HOPING THAT THE COMING YEAR CAN GET THE CLUB BACK TO NORMAL RUNNING. OUR AIM HAS TO BE TO ENSURE THAT WE PROVIDE AN EXCELLENT FACILITY FOR OUR MEMBERS AND THE COMMUNITY GENERALLY. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NONE |
| A description of the principal risks facing the charity |
Para 1.46 | MAJOR EMERGENCY IN RESPECT TO THE PAVILLION. |
| Other |
| Description of charity’s trusts: |
PROVISION OF A CONSTITUTION WHICH IS REGULARY REVIEWED BY OUR TRUSTEES AND MEMBERSHIP |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CONSTITUTION AVAILABLE TO ALL MEMBERS. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | AT OUR GENERAL MEETING WE HAVE AN AGENDA ITEM FOR THE SELECTION OF OUR COMMITTEE AND TRUSTEES. EVERY YEAR ALL OFFICIAL POSITIONS ARE UP FOR ELECTION AND TRUSTEES ARE SIMILARY REVIEWED. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | NONE AT THIS POINT IN TIME |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | OUR CONSTITUTION STRUCTURE INSISTS THAT WE REVIEW OUR ORGANATIONS STUCTURE ANNUALLY. |
| Relationship with any related parties |
Para 1.51 | NA |
| Other | NONE |
Reference and Administrative details
| Charity name | MARLEY HILL COMMUNITY BOWLING CLUB |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1180995 |
| Charity’s principal address | CHURCH STREET MARLEY HILL GATESHEAD NE165DW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| C GIBSON | CHAIRMAN | COMMITEE | ||
| A THOMPSON | SECRETARY | |||
| D BILLANY | TREASURER | |||
| R MACALWANE | ||||
| J STOBBART | ||||
| P TAYLOR | ||||
| E THOMPSON | ||||
| A STOBBART | ||||
| H MACALWANE | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name NONE
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| GATESHEAD BOROUGH COUNCIL |
||
Funds held as custodian trustees on behalf of others
Description of the assets NONE held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NOT APPLICABLE
Other optional information
NONE
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| ALAN THOMPSON | ||
SECRETARY |
||
| 1STNOVEMBER 2021 | ||
| 1STNOVEMBER 2021 |
| MARLEY HILL COMMUNITY BOWLING | No (if any) CLUB |
||
|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||
| Period start date For the period from 01/02/2020 |
Period end date To 31/01/2021 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - 1,192 1,680 251 125 30 - - 3,278 - - - 3,278 - 406 675 1,049 144 625 40 120 85 3,144 - - - 3,144 134 - - 134 |
Restricted funds to the nearest £ 19,657 - - - - - - - 19,657 - - - 19,657 14,557 - - - - - - - - 14,557 - - - 14,557 5,100 - - 5,100 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 19,657 1,192 1,680 251 125 30 - - 22,935 - - - 22,935 14,557 406 675 1,049 144 625 40 120 85 17,701 - - - 17,701 5,234 |
Last year to the nearest £ |
|
| GRANTS | - | 14,372 | ||||
| SUBSCRICTIONS,FEES | 1,192 | 1,704 | ||||
| DRAW SUBSCRICTIONS | 1,680 | 1,830 | ||||
| SOCIAL EVENTS | 251 | 1,418 | ||||
| RAFFLES,TEAS,COFFEES | 125 | 477 | ||||
| MISCELLANEOUS | 30 | 804 | ||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
3,278 |
20,605 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - |
- | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| 20,605 | ||||||
GRANT EXPENDITURE |
- | 14,767 | ||||
| INSURANCE | 406 | 490 | ||||
| DRAW PRIZES | 675 | 750 | ||||
| PAVILLION/GREEN WORK | 1,049 | 473 | ||||
| SECURITY ALARM | 144 | 590 | ||||
| GREEN MOWING | 625 | - | ||||
| MOWER SERVICE | 40 | - | ||||
| BIN COLLECTIONS | 120 | - | ||||
| HALL HIRE,MISC/CATERING | 85 | 647 | ||||
| **Sub total ** | 3,144 | 17,717 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 17,717 | ||||||
| 134 | 5,100 | - | 5,234 | 2,888 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 134 | 5,100 | - | 5,234 | 2,888 |
CCXX R1 accounts (SS)
01/11/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) GRANT HSBC CASH Details Details LAWN MOWER BOWLS EQUIPMENT SHED CATERING EQUIPMENT Details SHUTTER REPLACEMENT REPAIRS TO GREEN SUPPORTS A STOBBART Signature D BILLANY |
Unrestricted funds Restricted funds to nearest £ to nearest £ - 5,100 5,865 - 42 - 5,907 5,100 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 3,181 1,950 - - - Print Name D BILLANY A STOBBART |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| D BILLANY | D BILLANY | 25/02/2021 | |
| A STOBBART | A STOBBART | 25/02/2021 |
CCXX R2 accounts (SS)
01/11/2021
2