WOOTTON COURTENAY VILLAGE HALL Registered Charity No. 1180907
REPORT OF THE TRUSTEES AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
Page Contents 2 - 6 Report of the Trustees 7 Receipts and Payments Accounts 8 Statement of Assets and Liabili�es
Page 1
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
REFERENCE AND ADMINISTRATION
TRUSTEES
Trustees who served during the year were:
Alan Rowe (Chair)
Brian Ma�hews (Vice-Chair) Barbara O’Keefe (Treasurer) Mary Noble (Secretary) Deryn Binnie Bill Hodgson Katharine McKenzie Nichola Sco� (appointed May 2023)
Paul Sco� (appointed May 2023)
PRINCIPAL ADDRESS
West Drayton, Woo�on Courtenay, Minehead, TA24 8RH
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is a Charitable Incorporated Organisa�on (CIO) established by a Cons�tu�on dated 29 November 2018.
MANAGEMENT
The general management of the CIO is undertaken by a commi�ee of trustees (the Trustees) comprising a minimum of four and a maximum of thirteen trustees in total. Every trustee must be appointed for a term of three years by a resolu�on passed at the AGM. Trustees shall re�re from office at the end of the Annual General Mee�ng, three years a�er the date on which they came into office, but they may be re-elected or re-appointed.
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT (cont’d)
MANAGEMENT (cont’d)
respec�vely, shall be charity Trustees for as long as they hold those roles and shall be elected to those posi�ons at the AGM. The Nominated Trustees shall be appointed by each of the clubs and organisa�ons that use the hall facili�es from �me to �me along with a representa�ve of the Woo�on Courtenay Parish Council and All Saints Church. The Co-opted Trustees may be appointed if the Trustees decide addi�onal Trustees are required for the
OBJECTIVES AND ACTIVITIES
The objec�ves of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of Woo�on Courtenay without dis�nc�on of sex, sexual orienta�on, age, disability, na�onality, race or poli�cal, religious or other opinions the provision of facili�es for recrea�on or other leisure �me occupa�on of individuals who have need of such facili�es by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objec�ve of improving condi�ons of life of the said inhabitants. In furtherance of this purpose but not otherwise to hold the land and buildings known as Woo�on Courtenay Village Hall.
Decisions involving capital expenditure and hire of the hall take into account the Charity Commission's public benefit guidance and are specifically aimed at providing a Community Facility for 365 days of the year. During the year the hall was used for a wide range of ac�vi�es for the benefit of the local community, including:
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Regular village clubs: art group, pilates, yoga and table tennis amongst others.
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performances.
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Other village events: fund-raising events, lectures, celebra�ons, etc.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what ac�vi�es the charity should undertake.
Commission's general guidance on public benefit when reviewing the charity's aims and objec�ves in planning future ac�vi�es.
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
ACHIEVEMENTS AND PERFORMANCE
The following ac�ons were taken to further the purposes of the CIO during the year:
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Three large display boards were installed so that the Art Group, Dunkery Players drama�c society and the Photography Club could display examples of their work in the hall. These have proven very popular with visitors.
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A new Smart Meter was installed, and our power consump�on was monitored. As a result, we added an addi�onal �mer to the hot water system to take be�er advantage of free solar power during daylight hours to heat the water. This has resulted in a useful saving in hea�ng oil, so the benefits are both environmental and financial.
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minor issues were iden�fied, and these will be addressed as soon as possible.
Further ongoing ma�ers include the provision of Apex Blinds for the Film Club, and a possible extension to provide further facili�es.
FINANCIAL REVIEW
RESERVES POLICY
Free reserves are maintained at such a level as to provide a con�ngency fund for all essen�al repairs and maintenance of the Hall to be undertaken whenever the need arises.
FINANCE REPORT
The year started with an opening cashbook balance of £46,600 and concluded the year with a balance of £48,828, a surplus of £2,228. This compares with £2,641 generated in the previous year.
At £3,270 Hall Hire Income fell slightly since last year’s total of £3,898. However, income from the solar panels improved slightly to £2,766, from £2,621 during the previous year.
The Village Hall received a generous bequest of £2000, and the 100-club donated a further £800.
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
As a commi�ee we con�nue to invest in in the Hall, helping to ensure that the fabric of the building is well looked a�er. Hall premises running costs increased from £4,978 to £6,882. The two main reasons for this increase are the cost of the Roof Survey £758, which is a one-off payment, and £803 for the five-year electrical check. Other major areas of expenditure include:
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Oil, electricity and water £1,231
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Insurance £ 1,225
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Cleaning £1,468
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Gardening £150
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Buildings repairs and maintenance: £613
ADDITIONAL INFORMATION
OFFICERS APPOINTMENTS
There were no changes to the commi�ee officers during the year 23/24.
TRUSTEES APPOINTMENTS
The following Trustees reached the end of their three-year appointment term:-
Claire Lynch and Paddy Parnell
Both of them decided not to stand for re-elec�on, and they were thanked for their work on the commi�ee.
SUMMARY
its charitable purposes and that the Commission’s Public Benefit guidance has been taken into account when exercising such decisions.
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
DECLARATION
The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature A. J. Rowe Name Alan Rowe Posi�on Chair Date 20[th] July 2024
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
RECEIPTS AND PAYMENTS ACCOUNTS
Page 7
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
STATEMENT OF ASSETS AND LIABILITIES AS OF 31st MARCH 2022
| Restricted funds |
General funds |
2024 | 2023 | |
|---|---|---|---|---|
| TSB current account | --- | £48,828.00 | £48,828 .00 | £46,600.00 |
| --- | £48,828 .00 | £48,828 .00 | £46,600.00 |
Other monetary assets
None.
Investment assets
None.
Assets retained for the CIO's own use
The CIO owns, and has registered �tle to, Woo�on Courtenay Village Hall and the land on which it stands. The CIO also owns all of the fixtures and most of the equipment in the hall.
Liabili�es
None.
Approved by the board of trustees, and signed on their behalf by:
Signature A. J. Rowe Name Alan Rowe Posi�on Chair Date 20[th] July 2024
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WOOThON C URTENAY VILLAGE HALL ANNUAL ACC UNTS 2023 24 Year Endln£ 3tst MaTth 2024 2024 202 PROFIT & LOSS INCOME Lettings Miscellaneous Eneriy Generation Events- Take Art I Club 3,270 2,orJ) 2,766 I,oio 750 3,898 2.621 600 8N) Fim & Theatre Group Icombinedl 2,387 1,999 12,184 9,918 EXPENDITURE Hall Running Costs Film & Theatre Group Icombinedl Events- Take Art Subscriptions Miscellaneous 6,882 1,595 4,978 934 472 331 562 7,277 391 320 9.956 Surplus of Income over Expend1[@ 2,228 2,641 BALANCE SHEET Opening Cash at Bank Surplus 46,6(Kl 2.228 43,959 2,641 aoslng Balance 48,828 46,6 These Accounts have been inspected and found to be in order M Hill Date: .
Hall Runnlng Costs- Summary 2024 2023 011 837 Electricity 272 140 Water 122 200 Insurance 1,225 1.176 Cieanlng Gardenlng Buildlng Costs: Urinals seNlce 1.342 150 285 107 Roof SuNey 758 Fire Protectlon 217 AV Equipment 142 Laser measure 150 Cable covers Boiler seryice 127 ElectrlcalWork- PATand EICR 803 Flre Protection Systems Misc- Noticeboard. keysi chali spacers. step lights 162 276 2.807 Hau Runing Costs 6,882