# **WOOTTON COURTENAY VILLAGE HALL Registered Charity No. 1180907**
## **REPORT OF THE TRUSTEES AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024**
Page Contents 2 - 6 Report of the Trustees 7 Receipts and Payments Accounts 8 Statement of Assets and Liabili�es
Page 1
## **WOOTTON COURTENAY VILLAGE HALL**
# **Registered Charity No. 1180907**
# **REPORT OF THE TRUSTEES**
# **AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024**
## **REFERENCE AND ADMINISTRATION**
## **TRUSTEES**
Trustees who served during the year were:
Alan Rowe (Chair)
Brian Ma�hews (Vice-Chair) Barbara O’Keefe (Treasurer) Mary Noble (Secretary) Deryn Binnie Bill Hodgson Katharine McKenzie Nichola Sco� (appointed May 2023)
Paul Sco� (appointed May 2023)
## **PRINCIPAL ADDRESS**
West Drayton, Woo�on Courtenay, Minehead, TA24 8RH
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Charity is a Charitable Incorporated Organisa�on (CIO) established by a Cons�tu�on dated 29 November 2018.
## **MANAGEMENT**
The general management of the CIO is undertaken by a commi�ee of trustees (the Trustees) comprising a minimum of four and a maximum of thirteen trustees in total. Every trustee must be appointed for a term of three years by a resolu�on passed at the AGM. Trustees shall re�re from office at the end of the Annual General Mee�ng, three years a�er the date on which they came into office, but they may be re-elected or re-appointed.
Page 2
**WOOTTON COURTENAY VILLAGE HALL**
## **Registered Charity No. 1180907**
## **REPORT OF THE TRUSTEES**
## **AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT (cont’d)**
## **MANAGEMENT (cont’d)**
respec�vely, shall be charity Trustees for as long as they hold those roles and shall be elected to those posi�ons at the AGM. The Nominated Trustees shall be appointed by each of the clubs and organisa�ons that use the hall facili�es from �me to �me along with a representa�ve of the Woo�on Courtenay Parish Council and All Saints Church. The Co-opted Trustees may be appointed if the Trustees decide addi�onal Trustees are required for the
## **OBJECTIVES AND ACTIVITIES**
The objec�ves of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of Woo�on Courtenay without dis�nc�on of sex, sexual orienta�on, age, disability, na�onality, race or poli�cal, religious or other opinions the provision of facili�es for recrea�on or other leisure �me occupa�on of individuals who have need of such facili�es by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objec�ve of improving condi�ons of life of the said inhabitants. In furtherance of this purpose but not otherwise to hold the land and buildings known as Woo�on Courtenay Village Hall.
Decisions involving capital expenditure and hire of the hall take into account the Charity Commission's public benefit guidance and are specifically aimed at providing a Community Facility for 365 days of the year. During the year the hall was used for a wide range of ac�vi�es for the benefit of the local community, including:
- Regular village clubs: art group, pilates, yoga and table tennis amongst others.
- performances.
- Other village events: fund-raising events, lectures, celebra�ons, etc.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what ac�vi�es the charity should undertake.
Commission's general guidance on public benefit when reviewing the charity's aims and objec�ves in planning future ac�vi�es.
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**WOOTTON COURTENAY VILLAGE HALL**
## **Registered Charity No. 1180907**
## **REPORT OF THE TRUSTEES**
## **AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **ACHIEVEMENTS AND PERFORMANCE**
The following ac�ons were taken to further the purposes of the CIO during the year:
- Three large display boards were installed so that the Art Group, Dunkery Players drama�c society and the Photography Club could display examples of their work in the hall. These have proven very popular with visitors.
- A new Smart Meter was installed, and our power consump�on was monitored. As a result, we added an addi�onal �mer to the hot water system to take be�er advantage of free solar power during daylight hours to heat the water. This has resulted in a useful saving in hea�ng oil, so the benefits are both environmental and financial.
- minor issues were iden�fied, and these will be addressed as soon as possible.
Further ongoing ma�ers include the provision of Apex Blinds for the Film Club, and a possible extension to provide further facili�es.
## **FINANCIAL REVIEW**
## **RESERVES POLICY**
Free reserves are maintained at such a level as to provide a con�ngency fund for all essen�al repairs and maintenance of the Hall to be undertaken whenever the need arises.
## **FINANCE REPORT**
The year started with an opening cashbook balance of £46,600 and concluded the year with a balance of £48,828, a surplus of £2,228. This compares with £2,641 generated in the previous year.
At £3,270 Hall Hire Income fell slightly since last year’s total of £3,898. However, income from the solar panels improved slightly to £2,766, from £2,621 during the previous year.
The Village Hall received a generous bequest of £2000, and the 100-club donated a further £800.
Page 4
**WOOTTON COURTENAY VILLAGE HALL**
# **Registered Charity No. 1180907**
## **REPORT OF THE TRUSTEES**
## **AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
As a commi�ee we con�nue to invest in in the Hall, helping to ensure that the fabric of the building is well looked a�er. Hall premises running costs increased from £4,978 to £6,882. The two main reasons for this increase are the cost of the Roof Survey £758, which is a one-off payment, and £803 for the five-year electrical check. Other major areas of expenditure include:
- Oil, electricity and water £1,231
- Insurance £ 1,225
- Cleaning £1,468
- Gardening £150
- Buildings repairs and maintenance: £613
## **ADDITIONAL INFORMATION**
## **OFFICERS APPOINTMENTS**
There were no changes to the commi�ee officers during the year 23/24.
## **TRUSTEES APPOINTMENTS**
The following Trustees reached the end of their three-year appointment term:-
Claire Lynch and Paddy Parnell
Both of them decided not to stand for re-elec�on, and they were thanked for their work on the commi�ee.
## **SUMMARY**
its charitable purposes and that the Commission’s Public Benefit guidance has been taken into account when exercising such decisions.
Page 5
**WOOTTON COURTENAY VILLAGE HALL**
## **Registered Charity No. 1180907**
## **REPORT OF THE TRUSTEES**
## **AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **DECLARATION**
The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature A. J. Rowe Name **Alan Rowe** Posi�on **Chair** Date 20[th] July 2024
Page 6
**WOOTTON COURTENAY VILLAGE HALL**
# **Registered Charity No. 1180907**
## **REPORT OF THE TRUSTEES**
## **AND ACCOUNTS**
**FOR THE YEAR ENDED 31 MARCH 2024**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
Page 7
**WOOTTON COURTENAY VILLAGE HALL**
## **Registered Charity No. 1180907**
## **REPORT OF THE TRUSTEES**
## **AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **STATEMENT OF ASSETS AND LIABILITIES AS OF 31st MARCH 2022**
||Restricted
funds|General
funds|2024|2023|
|---|---|---|---|---|
|TSB current account|---|£48,828.00|£48,828 .00|£46,600.00|
||---|£48,828 .00|£48,828 .00|£46,600.00|
## **Other monetary assets**
None.
## **Investment assets**
None.
## **Assets retained for the CIO's own use**
The CIO owns, and has registered �tle to, Woo�on Courtenay Village Hall and the land on which it stands. The CIO also owns all of the fixtures and most of the equipment in the hall.
## **Liabili�es**
None.
Approved by the board of trustees, and signed on their behalf by:
Signature A. J. Rowe Name **Alan Rowe** Posi�on **Chair** Date 20[th] July 2024
Page 8
WOOThON C
URTENAY VILLAGE HALL ANNUAL ACC
UNTS 2023
24
Year Endln£ 3tst MaTth 2024
2024
202
PROFIT & LOSS
INCOME
Lettings
Miscellaneous
Eneriy Generation
Events- Take Art
I Club
3,270
2,orJ)
2,766
I,oio
750
3,898
2.621
600
8N)
Fim & Theatre Group Icombinedl
2,387
1,999
12,184
9,918
EXPENDITURE
Hall Running Costs
Film & Theatre Group Icombinedl
Events- Take Art
Subscriptions
Miscellaneous
6,882
1,595
4,978
934
472
331
562
7,277
391
320
9.956
Surplus of Income over Expend1[@
2,228
2,641
BALANCE SHEET
Opening Cash at Bank
Surplus
46,6(Kl
2.228
43,959
2,641
aoslng Balance
48,828 46,6
These Accounts have been inspected and found to be in order
M Hill
Date: .
Hall Runnlng Costs- Summary
2024
2023
011
837
Electricity
272
140
Water
122
200
Insurance
1,225
1.176
Cieanlng
Gardenlng
Buildlng Costs:
Urinals seNlce
1.342
150
285
107
Roof SuNey
758
Fire Protectlon
217
AV Equipment
142
Laser measure
150
Cable covers
Boiler seryice
127
ElectrlcalWork- PATand EICR
803
Flre Protection Systems
Misc- Noticeboard. keysi chali spacers.
step lights
162
276
2.807
Hau Runing Costs
6,882