2023-03-31-accounts - Uttlesford Buffy Bus Association

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Trustees’ Annual Report for the period

From 01 April 2022 To 31 March 2023 Charity name: Uttlesford Buffy Bus Association

Charity registration number: 1180905

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Charity’s objects (“the objects”) are to advance the education of children below compulsory school age by providing or assisting in provision of facilities for group play and the provision of therapeutic, educational and stimulating toys and equipment. To provide recreational and other leisure time occupation for children mainly within the Uttlesford District in the interests of social welfare, that the conditions of life of such children may be improved.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Uttlesford Buffy Bus Association (UBBA) is a local charity, community-based, non- profit making organisation established in 1994. Buffy Playbus is a playbus designed to bring to the under fives and their carers an opportunity to paint, play and socialise in a playgroup environment. Buffy Playbus relies on grant aid, charitable donations and fund-raising efforts.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Charity does not make grants
Policy on social investment including program related investment	Para 1.38	The Charity's only investment is in bank deposit accounts.
Contribution made by volunteers	Para 1.38	We welcome volunteers to be part of our executive committee and to be involved with our fund-raising activities. We have an active fundraising committee and gratefully accept help from Saffron Walden Diamonds who assist on quiz nights. All trustees and other committee members give their time voluntarily and received no remuneration or other benefits.
Other		Buffy PlayBus is staffed by experienced & qualified early years employees. Our staff are highly motivated and loved & valued by all our visitors. Buffy Playbus visits 15 different rural and isolated urban communities each week.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We survey our visitors twice each year. Some of the comments we have received this year: "Buffy Bus is a fun time for everyone, kids can play and parents relax” “Buffy Bus is an absolute gem for the community and it’s available right on our doorstep” “It’s great to have a fun safe place for my kids to play” “It’s such a brilliant idea and the staff are always so friendly and welcoming” “We love the creative activities, toys and the fruit or vegetable snack” “With the cost of living crisis, Buffy provides a real life line to me and my family” “Buffy is such an important asset to Uttlesford and a fabulous service

27% of our service users reported that they sometimes felt lonely in their own community 76% of our service users felt that the activities and support available on buffy had increased their child’s self confidence 75% of those adults questioned felt that coming to buffy had helped them to feel more able to cope and more confident with their parenting skills Families and carers from 37 different countries have visited buffy this year

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	100% of our service users would recommend our service to their friends
Performance of fundraising activities against objectives set	Para 1.41
Investment performance againstobjectives	Para1.41	N/A
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Once again our chief funder was the National Lottery Community Fund, which provided 56% of our total income of £94,766. Other grants made up 30%, including £10,100 from Uttlesford District Council. This year we did not suffer from Covid restrictions, though numbers were limited for safety reasons and comfort. Due to the cost of living increases affecting many of our service users, it was decided to drop our fee to attend play sessions on Buffy, this reduced our income however some families continued to donate and in some cases gift aid their contribution. We were able to have a successful fund- raising quiz and that, together with other donations and bank interest, made up the rest of our income. The cost of running the service was £101,278 mainly bus running costs and staff costs, also including depreciation of £12,601. The main increase on last year

		was salaries that were increased as minimum wages and general wage levels had increased. This left us with a deficit of £6,512. Total assets at the end of the year were £203,888, of which £91,055 were net current assets, an increase on the previous year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our policy is to hold £20,000 in reserve to cover any unforeseen problems with Buffy PlayBus or closing down costs.
Amount of reserves held	Para 1.22	£20,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The National Lottery Community Fund, Essex Community Foundation, Essex County Council (Education Services), Fowler, Smith & Jones, Uttlesford District Council, Tesco, The Little Butterfly Foundation, Co- op, Essex Lottery, Give as you Live, St Mary’s pre-school, Saffron Walden Round Table, Dunmow Rotary Club, the Dunmow Mayor’s Fund and Amazon Smile and other individuals.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Our 5 year Lottery funding finishes in September 2023. An application for further funding will need to be successful to ensure continuationofa daily service.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity incorporated association (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or moretrustees	Para 1.25	Appointed by existing Trustees
Additional information (optional) You maychoose to include further statements
Policies and procedures adopted for the induction andtraining of trustees	Para1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Project Manager is responsible for day-to-day running of the Playbus working with the Playleaders on a daily basis. The Project Manager formally reports to the trustees at regular meetings, and works with members of the executive on an ad hoc basis.
Relationship with any related parties	Para 1.51	We are pleased to have forged a strong bond with Home-Start Essex & Carver barracks (where Buffy also resides overnight) and we have working relationships with Virgin Barnardo’s children’s centres, Uttlesford Family Hub, health visitors, the NLCF (Lottery) & and other statutory agencies.
Other

Charity’s principal address Walnut Tree Cottage, Littlebury Green, Saffron Walden, Essex. CB11 4XB

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Janet Menell	Chairman
	Angela Porter
	Margaret Shaw
	Catherine Fenn- Smith	Vice-Chairman
	Lucy Russell
	Christine Astell

– Corporate trustees names of the directors at the date the report was approved

Director name NONE

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NONE
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Mrs Rosie Juhl

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Margaret Ann Shaw Position (eg Secretary, Trustee Chair, etc) Date 15/11/2023

UTTLESFORD BUFFY BUS ASSOCIATION

Registered Charity No. 1180905

STATEMENT OF FINANCIAL ACTIVITIES 1st April 2022 to 31st March 2023

Notes INCOME AND ENDOWMENTS FROM DONATIONS Grants notes 2/7/8 Donations notes 3/8 CHARITABLE ACTIVITIES Grants note 2 OTHER TRADING ACTIVITIES Fund raising income note 4 INVESTMENTS Interest receivable OTHER INCOME TOTAL EXPENDITURE ON Raising funds Fund raising expenses note 4 Consultancy fees Charitable activities Bus running costs including Insurances Bus Depreciation note 6 Salaries and Social Security costs note 5 Purchase of toys, books and consumables Telephone, stationery and postage Staff Welfare & Training Subscriptions & Ofsted Hygiene, welfare and sundries Publicity and advertising Sundry expenses Administration TOTAL EXPENDITURE Net Income(expenditure) TOTAL FUNDS BROUGHT FORWARD at 1st April 2022 TOTAL FUNDS CARRIED FORWARD	Unrestricted Funds Restricted Funds Total Funds This period All Funds 2021 -2022 £ £ £ £ 70,511 10,440 80,951 71,285 10,638 10,638 6,175 - 1,845 - 2,027 2,027 - 1,150 1,150 16
	84,326 10,440 94,766 79,321
	96 96 18 18 1,262
	114 - 114 1,262
	12,043 6,440 18,483 17,299 12,601 12,601 12,601 60,865 3,500 64,365 52,478 28 1,228 1,256 968 671 671 255 713 713 892 205 205 278 492 150 642 339 349 349 59 1,223 1,223 1,151 656 656 790
	77,245 23,919 101,164 87,110
	77,359 23,919 101,278 88,372
	6,967 -13,479 -6,512 -9,051 83,347 127,053 210,400 219,451
	90,314 113,574 203,888 210,400

Page 1 of 4

UTTLESFORD BUFFY BUS ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

1 ACCOUNTING POLICIES

General Basis of Preparation of Accounts

The accounts are prepared under the historical cost convention and in

accordance with the Statement of Recommended Practice for Charity Accounts FRS102 and with the Charities Act 2011. They include the results of the charity's operations which are described in the Trustees' report and all of which are continuing.

Income: Grants are apportioned over the period for which they were approved. All other income is recognised when receivable by the Association. Expenditure is recognised when incurred.

Value Added Tax is not recoverable by the charity and is included in the relevant costs in the accounts.

2 GRANTS

2 GRANTS
	2022-2023	2021-2022
	£	£
Grants received in the period ending 31st March 2023 subject to restrictions.
ECC for holiday scheme		1,845
BFSS for sessions for disadvantaged children		4,880
Uttlesford DC for sessions in Saffron Walden		5,000
Fowler Smith and Jones for refugee sessions	2,000
Education services for refugee sessions	1,500
Tesco for food	500
Saffron Walden Rotary Club for training		500
Big Lottery for major bus repairs	6,440	5,178
	10,440	17,403
Grants received in the period ending 31st March 2023 not subject to restrictions
Big Lottery funding	46,461	44,727
Uttlesford District Council	10,100	1,000
Little Butterflies	5,000	10,000
Essex community foundation	8,800
Co-op	150
	70,511	55,727
Total GRANT Income	80,951	73,130
3 DONATIONS	£	£
Bus Users	3,586	6,081
Gift Aid repayment from HMRC	1,630
Other donors *	5,422	94
	10,638	6,175

*Our grateful thanks go to all the individuals, organisations & Councils within Uttlesford who have supported us throughout the period: UBBA staff, committee members & fundraising committee members & their families & friends; Supporters of Essex Lottery , Amazon Smile and Give as you Live

St Mary's church pre-school, Saffron Walden Round Table, Dunmow Rotary Club, Dunmow Mayor's fund

4 FUND RAISING

4 FUND RAISING Quiz night Private parties	2022-2023 2021-2022 Proceeds Costs Net Net £ £ £ £ 1,553 96 1,457 474 474 - -
	2,027 96 1,931 -

5 STAFF COSTS

One Trustee was paid £75 for work on the bus when no member of staff was available No other Trustee has received or is due to receive any remuneration for the year directly or indirectly from the Charity's funds. No Expenses were paid to Trustees.

	2023	2022
The average number of staff employed by the
Charity during the period	5	5

Page 2 of 4

Payroll Costs

£ Wages & Salaries 61,018 Employers Social Security Costs Employers Pension Costs 3,347 64,365	£ 50,068 2,410
	52,478

6 FIXED ASSETS

In 2020 the trustees agreed to depreciate the cost of the bus and conversion on a straight line basis over 15 years. A sensory den was also fitted which it was agreed to depreciate on a straight line basis over 5 years.

Used by the charity		Bus PN09EKR	Sensory Den	Total
Cost		£	£	£
At 1 April 2022		150,354	12,883	163,237
Additions at cost				-
Disposals in year				-
At 31 March 2023		150,354	12,883	163,237
Depreciation:
At 31 March 2022		30,072	7,731	37,803
Charge for the period ending 31 March 2023		10,024	2,577	12,601
At 31 March 2023		40,096	10,308	50,404

Net book value 31 March 2023		110,258	2,575	112,833
		received in
		period to 31st
7 RESTRICTED FUNDING	b/f	March 2023	spent	c/f
DONOR	£	£	£	£
Capital fund	125,825		12,601	113,224
Fowler Smith and Jones for refugee sessions		2,000	2,000	-
Education services for refugee sessions		1,500	1,500
Tesco for food		500	150	350
Big Lottery for major bus repairs		6,440	6,440
Uttlesford District Council For Sensory Equipme	978		978
Co-op Community Fund for cooking activities	250		250
	127,053	10,440	23,919	113,574
8 GRANTS FOR FUTURE PERIODS	b/f		spent
		-		0.00
9 CREDITORS	Due within 1	yr
	2022-2023	2021-2022
Trade creditors	1,598	182
Staff Expenses	517
Taxation and social security	2,682	1,518

	4,797	1,700

10 RESERVES POLICY

Our policy is to hold £25,000 in reserve to cover any unforseen problems with Buffy PlayBus or closing down costs

Page 3 of 4

BALANCE SHEET as at 31st March 2023

£ 305 79,711 5,407 129 10,300	£ 323 28,637 32,390 63 25,253	31st March 2022 £ 120,282 5,152 84,966
95,852	86,666
4,797	1,700
4,797	1,700

		210,400
		83,347 250 978 125,825

		210,400

The notes on pages 3 and 4 form part of these accounts.

Page 4 of 4

Independent examiner’s report to the trustees of Uttlesford Buffy Bus Association which is a Charitable Incorporated Organisation, Company number CEO15741 and Charity number 1180905 (‘the Company’).

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2023

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I confirm that I am qualified to undertake the examination. I am a fellow of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the

examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Charles Olley Chartered Accountant 28th September 2023