## **Trustees’ Annual Report for the period** **From 01 April 2022 To 31 March 2023 Charity name: Uttlesford Buffy Bus Association** ## **Charity registration number: 1180905** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The Charity’s objects (“the objects”) are
to advance the education of children
below compulsory school age by
providing or assisting in provision of
facilities for group play and the provision
of therapeutic, educational and
stimulating toys and equipment.
To provide recreational and other leisure
time occupation for children mainly within
the Uttlesford District in the interests of
social welfare, that the conditions of life
of such children may be improved.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|Uttlesford Buffy Bus Association (UBBA)
is a local charity, community-based, non-
profit making organisation established in
1994.
Buffy Playbus is a playbus designed to
bring to the under fives and their carers
an opportunity to paint, play and
socialise in a playgroup environment.
Buffy Playbus relies on grant aid,
charitable donations and fund-raising
efforts.| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees have had regard to the
Charity Commission’s guidance on
public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|The Charity does not make grants| |Policy on social
investment including
program related
investment|Para 1.38|The Charity's only investment is in bank
deposit accounts.| |Contribution made by
volunteers|Para 1.38|We welcome volunteers to be part of our
executive committee and to be involved
with our fund-raising activities.
We have an active fundraising
committee and gratefully accept help
from Saffron Walden Diamonds who
assist on quiz nights.
All trustees and other committee
members give their time voluntarily and
received no remuneration or other
benefits.| |Other||Buffy PlayBus is staffed by experienced
& qualified early years employees. Our
staff are highly motivated and loved &
valued by all our visitors.
Buffy Playbus visits 15 different rural and
isolated urban communities each week.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|We survey our visitors twice each year.
Some of the comments we have
received this year:
"Buffy Bus is a fun time for everyone,
kids can play and parents relax”
“Buffy Bus is an absolute gem for the
community and it’s available right on our
doorstep”
“It’s great to have a fun safe place for my
kids to play”
“It’s such a brilliant idea and the staff are
always so friendly and welcoming”
“We love the creative activities, toys and
the fruit or vegetable snack”
“With the cost of living crisis, Buffy
provides a real life line to me and my
family”
“Buffy is such an important asset to
Uttlesford and a fabulous service| 27% of our service users reported that they sometimes felt lonely in their own community 76% of our service users felt that the activities and support available on buffy had increased their child’s self confidence 75% of those adults questioned felt that coming to buffy had helped them to feel more able to cope and more confident with their parenting skills Families and carers from 37 different countries have visited buffy this year **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|100% of our service users would
recommend our service to their friends| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|| |Investment performance
againstobjectives|Para1.41|N/A| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the
end of the period|Para 1.21|Once again our chief funder was the
National Lottery Community Fund, which
provided 56% of our total income of
£94,766. Other grants made up 30%,
including £10,100 from Uttlesford District
Council. This year we did not suffer from
Covid restrictions, though numbers were
limited for safety reasons and comfort.
Due to the cost of living increases
affecting many of our service users, it
was decided to drop our fee to attend
play sessions on Buffy, this reduced our
income however some families
continued to donate and in some cases
gift aid their contribution.
We were able to have a successful fund-
raising quiz and that, together with other
donations and bank interest, made up
the rest of our income.
The cost of running the service was
£101,278 mainly bus running costs and
staff costs, also including depreciation of
£12,601. The main increase on last year| |---|---|---| |||was salaries that were increased as
minimum wages and general wage
levels had increased.
This left us with a deficit of £6,512. Total
assets at the end of the year were
£203,888, of which £91,055 were net
current assets, an increase on the
previous year.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our policy is to hold £20,000 in reserve
to cover any unforeseen problems with
Buffy PlayBus or closing down costs.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
in deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The National Lottery Community Fund,
Essex Community Foundation, Essex
County Council (Education Services),
Fowler, Smith & Jones, Uttlesford District
Council, Tesco, The Little Butterfly
Foundation, Co- op, Essex Lottery, Give
as you Live, St Mary’s pre-school,
Saffron Walden Round Table, Dunmow
Rotary Club, the Dunmow Mayor’s Fund
and Amazon Smile and other individuals.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the
principal risks facing the
charity|Para 1.46|Our 5 year Lottery funding finishes in
September 2023. An application for
further funding will need to be successful
to ensure continuationofa daily service.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charity incorporated association (CIO)| |Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or moretrustees|Para 1.25|Appointed by existing Trustees| |**Additional information (optional)**
You maychoose to include further statements||| |Policies and procedures
adopted for the induction
andtraining of trustees|Para1.51|| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Project Manager is responsible for
day-to-day running of the Playbus
working with the Playleaders on a daily
basis. The Project Manager formally
reports to the trustees at regular
meetings, and works with members of
the executive on an ad hoc basis.| |Relationship with any
related parties|Para 1.51|We are pleased to have forged a strong
bond with Home-Start Essex & Carver
barracks (where Buffy also resides
overnight) and we have working
relationships with Virgin Barnardo’s
children’s centres, Uttlesford Family Hub,
health visitors, the NLCF (Lottery) & and
other statutory agencies.| |Other||| Charity’s principal address Walnut Tree Cottage, Littlebury Green, Saffron Walden, Essex. CB11 4XB ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
**Name of person (or**
**body) entitled to appoint**
**trustee(if any)**| |---|---|---|---|---| ||Janet Menell|Chairman||| ||Angela Porter|||| ||Margaret Shaw|||| ||Catherine Fenn-
Smith|Vice-Chairman||| ||Lucy Russell|||| ||Christine Astell|||| – Corporate trustees names of the directors at the date the report was approved **Director name NONE** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole year **|| |---|---|---| |**NONE**||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets
held in this capacity|N/A|| |Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s objects|N/A|| |Details of arrangements
for safe custody and
segregation of such assets
from the charity’s own
assets|N/A|| **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** Mrs Rosie Juhl ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Margaret Ann Shaw **Position (eg Secretary,** Trustee **Chair, etc) Date** 15/11/2023 ## UTTLESFORD BUFFY BUS ASSOCIATION ## Registered Charity No. 1180905 ## **STATEMENT OF FINANCIAL ACTIVITIES 1st April 2022 to 31st March 2023** |Notes
**INCOME AND ENDOWMENTS FROM**
DONATIONS
Grants
notes 2/7/8
Donations
notes 3/8
CHARITABLE ACTIVITIES
Grants
note 2
OTHER TRADING ACTIVITIES
Fund raising income
note 4
INVESTMENTS
Interest receivable
OTHER INCOME
**TOTAL**
**EXPENDITURE ON**
Raising funds
Fund raising expenses
note 4
Consultancy fees
Charitable activities
Bus running costs including Insurances
Bus Depreciation
note 6
Salaries and Social Security costs
note 5
Purchase of toys, books and consumables
Telephone, stationery and postage
Staff Welfare & Training
Subscriptions & Ofsted
Hygiene, welfare and sundries
Publicity and advertising
Sundry expenses
Administration
**TOTAL EXPENDITURE**
Net Income(expenditure)
TOTAL FUNDS BROUGHT FORWARD at 1st
April 2022
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Funds
Restricted
Funds
Total Funds This
period
All Funds
2021 -2022
**£**
**£**
**£**
**£**
70,511
10,440
80,951
71,285
10,638
10,638
6,175
-
1,845
-
2,027
2,027
-
1,150
1,150
16| |---|---| ||84,326
10,440
94,766
79,321| ||96
96
18
18
1,262| ||114
-
114
1,262| ||12,043
6,440
18,483
17,299
12,601
12,601
12,601
60,865
3,500
64,365
52,478
28
1,228
1,256
968
671
671
255
713
713
892
205
205
278
492
150
642
339
349
349
59
1,223
1,223
1,151
656
656
790| ||77,245
23,919
101,164
87,110| ||77,359
23,919
101,278
88,372| ||6,967
-13,479
-6,512
-9,051
83,347
127,053
210,400
219,451| ||90,314
113,574
203,888
210,400| Page 1 of 4 ## **UTTLESFORD BUFFY BUS ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** ## **1 ACCOUNTING POLICIES** ## **General Basis of Preparation of Accounts** The accounts are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice for Charity Accounts FRS102 and with the Charities Act 2011. They include the results of the charity's operations which are described in the Trustees' report and all of which are continuing. Income: Grants are apportioned over the period for which they were approved. All other income is recognised when receivable by the Association. Expenditure is recognised when incurred. Value Added Tax is not recoverable by the charity and is included in the relevant costs in the accounts. ## **2 GRANTS** |**2 GRANTS**|||| |---|---|---|---| |||**2022-2023**|**2021-2022**| |||**£**|**£**| |**Grants received in the period ending 31st March 2023 subject to restrictions.**|||| |ECC for holiday scheme|||1,845| |BFSS for sessions for disadvantaged children|||4,880| |Uttlesford DC for sessions in Saffron Walden|||5,000| |Fowler Smith and Jones for refugee sessions||2,000|| |Education services for refugee sessions||1,500|| |Tesco for food||500|| |Saffron Walden Rotary Club for training|||500| |Big Lottery for major bus repairs||6,440|5,178| |||10,440|17,403| |**Grants received in the period ending 31st March 2023 not subject to restrictions**|||| |Big Lottery funding||46,461|44,727| |Uttlesford District Council||10,100|1,000| |Little Butterflies||5,000|10,000| |Essex community foundation||8,800|| |Co-op||150|| |||70,511|55,727| |**Total GRANT Income**||80,951|73,130| |**3 DONATIONS**||**£**|**£**| |Bus Users||3,586|6,081| |Gift Aid repayment from HMRC||1,630|| |Other donors *||5,422|94| |||10,638|6,175| *Our grateful thanks go to all the individuals, organisations & Councils within Uttlesford who have supported us throughout the period: UBBA staff, committee members & fundraising committee members & their families & friends; Supporters of Essex Lottery , Amazon Smile and Give as you Live St Mary's church pre-school, Saffron Walden Round Table, Dunmow Rotary Club, Dunmow Mayor's fund ## **4 FUND RAISING** |**4 FUND RAISING**
Quiz night
Private parties|**2022-2023**
**2021-2022**
**Proceeds**
**Costs**
**Net**
**Net**
£
£
£
£
1,553
96
1,457
474
474
-
-| |---|---| ||2,027
96
1,931
-| ## **5 STAFF COSTS** One Trustee was paid £75 for work on the bus when no member of staff was available No other Trustee has received or is due to receive any remuneration for the year directly or indirectly from the Charity's funds. No Expenses were paid to Trustees. ||**2023**|**2022**| |---|---|---| |The average number of staff employed by the||| |Charity during the period|**5**|**5**| Page 2 of 4 ## **Payroll Costs** |**£**
Wages & Salaries
61,018
Employers Social Security Costs
Employers Pension Costs
3,347
64,365|**£**
50,068
2,410| |---|---| ||52,478| ## **6 FIXED ASSETS** In 2020 the trustees agreed to depreciate the cost of the bus and conversion on a straight line basis over 15 years. A sensory den was also fitted which it was agreed to depreciate on a straight line basis over 5 years. |Used by the charity|||Bus PN09EKR|Sensory Den|Total| |---|---|---|---|---|---| |Cost|||£|£|£| |At 1 April 2022|||150,354|12,883|163,237| |Additions at cost|||||-| |Disposals in year|||||-| |At 31 March 2023|||150,354|12,883|163,237| |Depreciation:|||||| |At 31 March 2022|||30,072|7,731|37,803| |Charge for the period ending 31 March 2023|||10,024|2,577|12,601| |At 31 March 2023|||40,096|10,308|50,404| ||||||| |Net book value 31 March 2023|||110,258|2,575|112,833| ||||received in||| ||||period to 31st||| |**7 RESTRICTED FUNDING**||b/f|March 2023|
spent|c/f| |**DONOR**||£|£|£|£| |Capital fund||125,825||12,601|113,224| |Fowler Smith and Jones for refugee sessions|||2,000|2,000|-| |Education services for refugee sessions|||1,500|1,500|| |Tesco for food|||500|150|350| |Big Lottery for major bus repairs|||6,440|6,440|| |Uttlesford District Council For Sensory Equipme||978||978|| |Co-op Community Fund for cooking activities||250||250|| |||127,053|10,440|23,919|113,574| |8 GRANTS FOR FUTURE PERIODS||b/f||spent|| ||||-||0.00| |**9 CREDITORS**||**Due within 1**|**yr**||| |||**2022-2023**|**2021-2022**||| |Trade creditors||1,598|182||| |Staff Expenses||517|||| |Taxation and social security||2,682|1,518||| ||||||| |||4,797|1,700||| ## **10 RESERVES POLICY** Our policy is to hold £25,000 in reserve to cover any unforseen problems with Buffy PlayBus or closing down costs Page 3 of 4 ## **BALANCE SHEET as at 31st March 2023** |Notes
**£**
FIXED ASSETS
Bus PN09EKR
note 6
Sensory Den
note 6
CURRENT ASSETS
Prepayments
305
Debtors
COIF Charities Deposit Fund
79,711
Barclays Current Account
5,407
Barclays Current account no.2
129
CAF gold Account
Barclays Savings Account
10,300
95,852
CURRENT LIABILITIES
Grants for future periods
note 8
Creditors
note 9
4,797
4,797
NET CURRENT ASSETS
TOTAL NET ASSETS
Represented by:
UNRESTRICTED INCOME FUNDS
General Purpose Fund
Tesco for food
Co-op Community Fund for cooking activities
UDC for sensory equipment
Capital Funds
Balance 31st March 2023
Approved by the Trustees and signed on their behalf
Jan Menell
President J.E.Meneell
Hon Treasurer M.E.Wass
RESTRICTED INCOME FUNDS Note 7|**£**
305
79,711
5,407
129
10,300|31st March
2023
**£**
110,258
2,575
91,055
203,888
90,314
350
113,224
203,888|**£**
323
28,637
32,390
63
25,253|31st March
2022
**£**
120,282
5,152
84,966| |---|---|---|---|---| ||95,852||86,666|| ||4,797||1,700|| ||4,797||1,700|| |||||| |||||210,400| |||||83,347
250
978
125,825| |||||| |||||210,400| |||||| The notes on pages 3 and 4 form part of these accounts. Page 4 of 4 ## **Independent examiner’s report to the trustees of Uttlesford Buffy Bus Association which is a Charitable Incorporated Organisation, Company number CEO15741 and Charity number 1180905 (‘the Company’).** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2023 ## **Responsibilities and basis of report** As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner’s statement** I confirm that I am qualified to undertake the examination. I am a fellow of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Charles Olley Chartered Accountant 28th September 2023