Trustees’ Annual Report for the period
From 01 April 2021 To 31 March 2022 Charity name: Uttlesford Buffy Bus Association
Charity registration number: 1180905
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Charity’s objects (“the objects”) are to advance the education of children below compulsory school age by providing or assisting in provision of facilities for group play and the provision of therapeutic, educational and stimulating toys and equipment. To provide recreational and other leisure time occupation for children mainly within the Uttlesford District in the interests of social welfare, that the conditions of life of such children may be improved. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Uttlesford Buffy Bus Association (UBBA) is a local charity, community-based, non- profit making organisation established in 1994. Buffy Playbus is a playbus designed to bring to the under fives and their carers an opportunity to paint, play and socialise in a playgroup environment. Buffy Playbus relies on grant aid, charitable donations and fund-raising efforts. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the Charity Commission’s guidance on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The Charity does not make grants |
| Policy on social investment including program related investment |
Para 1.38 | The Charity's only investment is in a bank deposit account |
| Contribution made by volunteers |
Para 1.38 | We welcome volunteers to be part of our executive committee and to be involved with our fund-raising activities. In normal times we have an active fundraising committee and gratefully accept help from Saffron Walden Diamonds who assist on quiz nights. All trustees and other committee members give their time voluntarily and received no remuneration or other benefits. In 2021-22 due to the prevalence of Covid-19 we were unable to undertake our usual fund-raising activities. |
| Other | Buffy PlayBus is staffed by experienced & qualified early years employees. Our staff are highly motivated and loved & valued by all our visitors. Buffy Playbus visits 15 different rural and isolated urban communities each week. During the year when reduced Covid 19 measures were in place we provided a limited service, which required attendees to book in advance & involved the wearing of PPE and a thorough clean- down between sessions. This was appreciated by our families, and proved a better and more satisfactory outcome for the staff. |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We survey our visitors twice each year. Some of the comments we have received this year: "It’s a local service with the same lovely staff all the time so you feel safe; Buffy comes to my community every week so it’s easy to access; Stepping on-board Buffy means I can socialise with other parents and meet new people in my community; Buffy helps me to get out of my house and come to a welcoming and friendly environment; Because the Buffy sessions have no structure, it’s much easier to meet new people and have a chat; I have less anxiety as I have grown to know and trust the staff and I am always made to feel welcome; Buffy is a great meeting place; Coming to Buffy is the highlight of my week." We join with other organisations, such as Homestart and Uttlesford Foodbank to offer more holistic support to families. Essex County Council commissioned us to provide fun summer holiday events for children with a disability and their families and this proved to be a great success with 48 children attending over the five week period. We are now using the learning gained from these sessions to offer Special Educational Needs activities in both Saffron Walden and Dunmow over the coming year; these have been additionally funded by the British and Foreign Schools Society to whom we are very grateful. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
| Investment performance againstobjectives |
Para1.41 | N/A |
|---|---|---|
| Other | ||
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Though Covid 19 restrictions meant that the Buffy Playbus was only able to provide a reduced service, not at full capacity, we were fortunate that those funders who had agreed to grants continued to fund us as before. Once again our chief funder was the Big Lottery, which provided 56% of our total income, Other grants made up 36%. Covid 19 concerns meant that we did not run any fundraising events limiting our other income. |
| Statement explaining the policy for holding reserves statingwhythey areheld |
Para 1.22 | Our policy is to hold £20,000 in reserve to cover any unforeseen problems with BuffyPlayBus orclosing downcosts. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially indeficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The National Lottery Community Fund, Uttlesford District Council, Essex County Council, Little Butterflies Foundation, Saffron Walden Rotary Club, Coop Community Fund, Supporters of Essex Lottery, Amazon Smile and other individuals. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trustdeed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity incorporated association (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by existing Trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Project Manager is responsible for day - to -day running of the Playbus working with the Playleaders on a daily basis. The Project Manager formally reports to the trustees at regular meetings, and works with members of the executive on an ad hoc basis. We are pleased to have forged a strong bond with Home-Start Essex & Carver barracks (where Buffy also resides overnight) and we have working relationships with Virgin Barnardo’s children’s centres, Uttlesford Family Hub, health visitors, the NLCF (Lottery) & and other statutory agencies. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Uttlesford Buffy Bus Association |
|---|---|
| Other name the charity uses |
Buffy Bus, Buffy Playbus, UBBA |
| Registered charitynumber | 1180905 |
| Charity’s principal address | Walnut Tree Cottage, Littlebury Green, Saffron Walden, Essex. CB11 4XB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Janet Menell | Chairman | |||
| Angela Porter | ||||
| Margaret Shaw | ||||
| Catherine Fenn- Smith |
Vice-Chairman | |||
| Lucy Russell | ||||
| Beverley Young |
– Corporate trustees names of the directors at the date the report was approved
Director name NONE
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| NONE | ||
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
N/A | |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A | |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Mrs Rosie Juhl
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Margaret Ann Shaw Position (eg Secretary, Trustee Chair, etc) Date 12/12/2022
UTTLESFORD BUFFY BUS ASSOCIATION
Registered Charity No. 1180905
STATEMENT OF FINANCIAL ACTIVITIES 1st April 2021 to 31st March 2022
| Notes INCOME AND ENDOWMENTS FROM DONATIONS Grants notes 2/7/8 Donations notes 3/8 CHARITABLE ACTIVITIES Grants note 2 OTHER TRADING ACTIVITIES Fund raising income note 4 INVESTMENTS Interest receivable OTHER INCOME Job Retention Scheme Refund Road Tax TOTAL EXPENDITURE ON Raising funds Fund raising expenses note 4 Consultancy fees Charitable activities Bus running costs including Insurances Bus Depreciation note 6 Salaries and Social Security costs note 5 Purchase of toys, books and consumables Telephone, stationery and postage Staff Welfare & Training Subscriptions & Ofsted Hygiene, welfare and sundries Publicity and advertising Sundry expenses Administration TOTAL EXPENDITURE Net Income(expenditure) TOTAL FUNDS BROUGHT FORWARD at 1st April 2021 TOTAL FUNDS CARRIED FORWARD |
Unrestricted Funds Restricted Funds Total Funds This period All Funds 2020 -2021 £ £ £ £ 55,727 15,558 71,285 54,582 6,175 6,175 4,226 1,845 1,845 3,168 - - - 16 16 37 - 17,791 - 167 |
|---|---|
| 61,918 17,403 79,321 79,971 |
|
| - 1,262 1,262 1,375 |
|
| 1,262 - 1,262 1,375 |
|
| 9,499 7,808 17,307 3,400 12,601 12,601 12,601 43,978 8,500 52,478 40,673 340 628 968 265 255 255 210 332 560 892 340 278 278 279 191 140 331 545 59 59 10 1,151 1,151 196 790 790 500 |
|
| 56,873 30,237 87,110 59,019 |
|
| 58,135 30,237 88,372 60,394 |
|
| 3,783 -12,834 -9,051 19,577 79,564 139,887 219,451 199,874 |
|
| 83,347 127,053 210,400 219,451 |
UTTLESFORD BUFFY BUS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
1 ACCOUNTING POLICIES General Basis of Preparation of Accounts
The accounts are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice for Charity Accounts FRS102 and with the Charities Act 2011. They include the results of the charity's operations which are described in the Trustees' report and all of which are continuing.
Income: Grants are apportioned over the period for which they were approved. All other income is recognised when receivable by the Association. Expenditure is recognised when incurred.
Value Added Tax is not recoverable by the charity and is included in the relevant costs in the accounts.
2 GRANTS
| Grants received in the period ending 31st March 2022 subject to restrictions Children in Need ECC for holiday scheme BFSS for sessions for disadvantaged children Uttlesford DC for sessions in Saffron Walden Fowler Smith and Jones for covid adaptations Saffron Walden Rotary Club for training Big Lottery for major bus repairs Grants received in the period ending 31st March 2022 not subject to restrictions Big Lottery funding Uttlesford District Council Little Butterflies Total GRANT Income 3 DONATIONS Bus Users Gift Aid repayment from HMRC Other donors * |
2021-2022 £ 1,845 4,880 5,000 500 5,178 |
2020-2021 £ 3,168 1,500 400 |
|
|---|---|---|---|
| 17,403 | 5,068 | ||
| 44,727 1,000 10,000 |
42,432 5,250 5,000 |
||
| 55,727 | 52,682 | ||
| 73,130 | 57,750 | ||
| £ 6,081 94 |
£ 459 3,303 464 |
||
| 6,175 | 4,226 |
*Our grateful thanks go to all the individuals, organisations & Councils within Uttlesford who have supported us throughout the period: UBBA staff, committee members & fundraising committee members & their families & friends; Supporters of Essex Lottery and Amazon Smile
| 4 FUND RAISING Proceeds Costs £ £ There has been no fund raisng activities for two years due to Covid 19 restrictions - - |
2021-2022 Net £ - - - - |
2020-2021 Net £ |
|---|---|---|
| - | - |
5 STAFF COSTS
No Trustee or any person connected with them has received or is due to receive any remuneration for the year directly or indirectly from the Charity's funds. No Expenses were paid to Trustees.
| 2022 The average number of staff employed by the Charity during the period 5 Payroll Costs £ Wages & Salaries 50,068 Employers Social Security Costs Employers Pension Costs 2,410 52,478 Received from Job Retention Scheme towards these costs |
2021 4 £ 38,960 1,713 |
|---|---|
| 40,673 | |
| 17,791 |
6 FIXED ASSETS
In 2020 the trustees agreed to depreciate the cost of the bus and conversion on a straight line basis over 15 years.
A sensory den was also fitted which it was agreed to depreciate on a straight line basis over 5 years.
| Used by the charity Cost At 1 April 2021 Additions at cost Disposals in year At 31 March 2022 Depreciation: At 31 March 2021 Charge for the period ending 31 March 2022 At 31 March 2022 Net book value 31 March 2022 7 RESTRICTED FUNDING DONOR Capital fund Saffron Walden Rotary Club for training Big Lottery for major bus repairs Uttlesford DC community project for toys etc ECC for holiday scheme BFSS for sessions for disadvantaged children Uttlesford DC for sessions in Saffron Walden Uttlesford District Council For Sensory Equipment re Cllrs Felton, Jones, Gordon, Ryles and Lemon Co-op Community Fund for cooking activities Saffron Walden Rotary Club for training 8 GRANTS FOR FUTURE PERIODS 9 CREDITORS Trade creditors RJ Expenses Taxation and social security |
Bus PN09EKR Sensory Den Total £ £ £ 150,354 12,883 163,237 0 0 150,354 12,883 163,237 20,048 5,154 25,202 10,024 2,577 12,601 30,072 7,731 37,803 120,282 5,152 125,434 b/f received in period to 31st March 2022 spent c/f £ £ £ £ 138,426 12,601 125,825 500 500 - 5,178 5,178 40 40 1,845 1,845 4,880 4,880 5,000 5,000 1,061 83 978 300 50 250 60 60 |
Bus PN09EKR Sensory Den Total £ £ £ 150,354 12,883 163,237 0 0 150,354 12,883 163,237 20,048 5,154 25,202 10,024 2,577 12,601 30,072 7,731 37,803 120,282 5,152 125,434 b/f received in period to 31st March 2022 spent c/f £ £ £ £ 138,426 12,601 125,825 500 500 - 5,178 5,178 40 40 1,845 1,845 4,880 4,880 5,000 5,000 1,061 83 978 300 50 250 60 60 |
|
|---|---|---|---|
| 139,887 | 17,403 30,237 127,053 |
||
| b/f | spent | ||
| - - |
|||
| 2021-2022 182 1518 Due within |
2020-2021 75 225 1275 1575 1 yr |
||
| 1700 |
10 RESERVES POLICY
Our policy is to hold £20,000 in reserve to cover any unforseen problems with Buffy PlayBus or closing down costs
BALANCE SHEET as at 31st March 2022
| Notes FIXED ASSETS Bus PN09EKR note 6 Sensory Den note 6 CURRENT ASSETS Prepayments Debtors COIF Charities Deposit Fund Barclays Current Account charity 1180905 Barclays Current account no.2 re 1180905 CAF gold Account Cash float CURRENT LIABILITIES Grants for future periods note 8 Creditors note 9 NET CURRENT ASSETS TOTAL NET ASSETS Represented by: UNRESTRICTED INCOME FUNDS General Purpose Fund RESTRICTED INCOME FUNDS Note 7 UDC for toys Saffron Walden Rotary Club for Training Co-op Community Fund for cooking activities UDC for sensory equipment Capital Funds Balance 31st March 2022 Approved by the Trustees and signed on their behalf Jan Menell President Hon Treasurer The notes on pages 3 and 4 form part of these accounts. |
£ 323 28,637 32,390 63 25,253 |
31st March 2022 £ 120,282 5,152 84,966 210,400 83,347 250 978 125,825 210,400 |
31st March 2021 £ £ 130,306 7,729 2,504 28,624 26,597 17 25,249 82,991 1,575 1,575 81,416 219,451 79,564 40 60 300 1,061 138,426 219,451 |
31st March 2021 £ £ 130,306 7,729 2,504 28,624 26,597 17 25,249 82,991 1,575 1,575 81,416 219,451 79,564 40 60 300 1,061 138,426 219,451 |
|---|---|---|---|---|
| 86,666 | ||||
| 1,700 | ||||
| 1,700 | ||||
| 219,451 | ||||
| 79,564 40 60 300 1,061 138,426 |
||||
| 219,451 | ||||
Independent examiner’s report to the trustees of Uttlesford Buffy Bus Association which is a Charitable Incorporated Organisation, Company number CEO15741 and Charity number 1180905 (‘the Company’).
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2022.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I confirm that I am qualified to undertake the examination. I am a fellow of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Charles Olley
Chartered Accountant 28th September 2022
Independent examiner’s report to the trustees of Uttlesford Buffy Bus Association which is a Charitable Incorporated Organisation, Company number CEO15741 and Charity number 1180905 (‘the Company’).
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2022.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I confirm that I am qualified to undertake the examination. I am a fellow of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Charles Olley Chartered Accountant 28th September 2022