## **Trustees’ Annual Report for the period** **From 01 April 2021 To 31 March 2022 Charity name: Uttlesford Buffy Bus Association** ## **Charity registration number: 1180905** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The Charity’s objects (“the objects”) are
to advance the education of children
below compulsory school age by
providing or assisting in provision of
facilities for group play and the provision
of therapeutic, educational and
stimulating toys and equipment.
To provide recreational and other leisure
time occupation for children mainly within
the Uttlesford District in the interests of
social welfare, that the conditions of life
of such children may be improved.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|Uttlesford Buffy Bus Association (UBBA)
is a local charity, community-based, non-
profit making organisation established in
1994.
Buffy Playbus is a playbus designed to
bring to the under fives and their carers
an opportunity to paint, play and
socialise in a playgroup environment.
Buffy Playbus relies on grant aid,
charitable donations and fund-raising
efforts.| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees have had regard to the
Charity Commission’s guidance on
public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|The Charity does not make grants| |Policy on social
investment including
program related
investment|Para 1.38|The Charity's only investment is in a
bank deposit account| |Contribution made by
volunteers|Para 1.38|We welcome volunteers to be part of our
executive committee and to be involved
with our fund-raising activities.
In normal times we have an active
fundraising committee and gratefully
accept help from Saffron Walden
Diamonds who assist on quiz nights.
All trustees and other committee
members give their time voluntarily and
received no remuneration or other
benefits.
In 2021-22 due to the prevalence of
Covid-19 we were unable to undertake
our usual fund-raising activities.| |Other||Buffy PlayBus is staffed by experienced
& qualified early years employees. Our
staff are highly motivated and loved &
valued by all our visitors.
Buffy Playbus visits 15 different rural and
isolated urban communities each week.
During the year when reduced Covid 19
measures were in place we provided a
limited service, which required attendees
to book in advance & involved the
wearing of PPE and a thorough clean-
down between sessions. This was
appreciated by our families, and proved
a better and more satisfactory outcome
for the staff.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|We survey our visitors twice each year.
Some of the comments we have
received this year:
"It’s a local service with the same lovely
staff all the time so you feel safe;
Buffy comes to my community every
week so it’s easy to access;
Stepping on-board Buffy means I can
socialise with other parents and
meet new people in my community;
Buffy helps me to get out of my house
and come to a welcoming and
friendly environment;
Because the Buffy sessions have no
structure, it’s much easier to meet
new people and have a chat;
I have less anxiety as I have grown to
know and trust the staff and I am
always made to feel welcome;
Buffy is a great meeting place;
Coming to Buffy is the highlight of my
week."
We join with other organisations, such as
Homestart and Uttlesford Foodbank to
offer more holistic support to families.
Essex County Council commissioned us
to provide fun summer holiday events for
children with a disability and their
families and this proved to be a great
success with 48 children attending over
the five week period. We are now using
the learning gained from these sessions
to offer Special Educational Needs
activities in both Saffron Walden and
Dunmow over the coming year; these
have been additionally funded by the
British and Foreign Schools Society to
whom we are very grateful.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|| |Investment performance
againstobjectives|Para1.41|N/A| |---|---|---| |Other||| |**Financial Review**||| |Review of the charity’s
financial position at the
end of the period|Para 1.21|Though Covid 19 restrictions meant that
the Buffy Playbus was only able to
provide a reduced service, not at full
capacity, we were fortunate that those
funders who had agreed to grants
continued to fund us as before.
Once again our chief funder was the Big
Lottery, which provided 56% of our total
income, Other grants made up 36%.
Covid 19 concerns meant that we did not
run any fundraising events limiting our
other income.| |Statement explaining the
policy for holding reserves
statingwhythey areheld|Para 1.22|Our policy is to hold £20,000 in reserve
to cover any unforeseen problems with
BuffyPlayBus orclosing downcosts.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
indeficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The National Lottery Community Fund,
Uttlesford District Council, Essex County
Council, Little Butterflies Foundation,
Saffron Walden Rotary Club, Coop
Community Fund, Supporters of Essex
Lottery, Amazon Smile and other
individuals.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the
principal risks facing the
charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trustdeed,royalcharter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charity incorporated association (CIO)| |Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Para 1.25|Appointed by existing Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Project Manager is responsible for
day - to -day running of the Playbus
working with the Playleaders on a daily
basis. The Project Manager formally
reports to the trustees at regular
meetings, and works with members of
the executive on an ad hoc basis. We
are pleased to have forged a strong
bond with Home-Start Essex & Carver
barracks (where Buffy also resides
overnight) and we have working
relationships with Virgin Barnardo’s
children’s centres, Uttlesford Family Hub,
health visitors, the NLCF (Lottery) & and
other statutory agencies.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Uttlesford Buffy Bus Association| |---|---| |Other name the charity
uses|Buffy Bus, Buffy Playbus, UBBA| |Registered charitynumber|1180905| |Charity’s principal address|Walnut Tree Cottage, Littlebury Green, Saffron Walden,
Essex. CB11 4XB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Janet Menell|Chairman||| ||Angela Porter|||| ||Margaret Shaw|||| ||Catherine Fenn-
Smith|Vice-Chairman||| ||Lucy Russell|||| ||Beverley Young|||| – Corporate trustees names of the directors at the date the report was approved **Director name NONE** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |**NONE**||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets
held in this capacity|N/A|| |Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s objects|N/A|| |Details of arrangements
for safe custody and
segregation of such assets
from the charity’s own
assets|N/A|| **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Mrs Rosie Juhl ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Margaret Ann Shaw **Position (eg Secretary,** Trustee **Chair, etc) Date** 12/12/2022 UTTLESFORD BUFFY BUS ASSOCIATION Registered Charity No. 1180905 ## **STATEMENT OF FINANCIAL ACTIVITIES 1st April 2021 to 31st March 2022** |Notes
**INCOME AND ENDOWMENTS FROM**
DONATIONS
Grants
notes 2/7/8
Donations
notes 3/8
CHARITABLE ACTIVITIES
Grants
note 2
OTHER TRADING ACTIVITIES
Fund raising income
note 4
INVESTMENTS
Interest receivable
OTHER INCOME
Job Retention Scheme
Refund Road Tax
**TOTAL**
**EXPENDITURE ON**
Raising funds
Fund raising expenses
note 4
Consultancy fees
Charitable activities
Bus running costs including Insurances
Bus Depreciation
note 6
Salaries and Social Security costs
note 5
Purchase of toys, books and consumables
Telephone, stationery and postage
Staff Welfare & Training
Subscriptions & Ofsted
Hygiene, welfare and sundries
Publicity and advertising
Sundry expenses
Administration
**TOTAL EXPENDITURE**
Net Income(expenditure)
TOTAL FUNDS BROUGHT FORWARD at 1st April 2021
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Funds
Restricted
Funds
Total Funds This
period
All Funds
2020 -2021
**£**
**£**
**£**
**£**
55,727
15,558
71,285
54,582
6,175
6,175
4,226
1,845
1,845
3,168
-
-
-
16
16
37
-
17,791
-
167| |---|---| ||61,918
17,403
79,321
79,971| ||-
1,262
1,262
1,375| ||1,262
-
1,262
1,375| ||9,499
7,808
17,307
3,400
12,601
12,601
12,601
43,978
8,500
52,478
40,673
340
628
968
265
255
255
210
332
560
892
340
278
278
279
191
140
331
545
59
59
10
1,151
1,151
196
790
790
500| ||56,873
30,237
87,110
59,019| ||58,135
30,237
88,372
60,394| ||3,783
-12,834
-9,051
19,577
79,564
139,887
219,451
199,874| ||83,347
127,053
210,400
219,451| ## **UTTLESFORD BUFFY BUS ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** ## **1 ACCOUNTING POLICIES General Basis of Preparation of Accounts** The accounts are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice for Charity Accounts FRS102 and with the Charities Act 2011. They include the results of the charity's operations which are described in the Trustees' report and all of which are continuing. Income: Grants are apportioned over the period for which they were approved. All other income is recognised when receivable by the Association. Expenditure is recognised when incurred. Value Added Tax is not recoverable by the charity and is included in the relevant costs in the accounts. ## **2 GRANTS** |**Grants received in the period ending 31st March 2022 subject to**
**restrictions**
Children in Need
ECC for holiday scheme
BFSS for sessions for disadvantaged children
Uttlesford DC for sessions in Saffron Walden
Fowler Smith and Jones for covid adaptations
Saffron Walden Rotary Club for training
Big Lottery for major bus repairs
**Grants received in the period ending 31st March 2022 not subject**
**to restrictions**
Big Lottery funding
Uttlesford District Council
Little Butterflies
**Total GRANT Income**
**3 DONATIONS**
Bus Users
Gift Aid repayment from HMRC
Other donors *||**2021-2022**
**£**
1,845
4,880
5,000
500
5,178|**2020-2021**
**£**
3,168
1,500
400| |---|---|---|---| |||17,403|5,068| |||44,727
1,000
10,000|42,432
5,250
5,000| |||55,727|52,682| |||73,130|57,750| |||**£**
6,081
94|**£**
459
3,303
464| |||6,175|4,226| *Our grateful thanks go to all the individuals, organisations & Councils within Uttlesford who have supported us throughout the period: UBBA staff, committee members & fundraising committee members & their families & friends; Supporters of Essex Lottery and Amazon Smile |**4 FUND RAISING**
Proceeds
Costs
**£**
**£**
There has been no fund raisng activities for two years
due to Covid 19 restrictions
-
-|**2021-2022**
Net
**£**
-
-
-
-|**2020-2021**
Net
**£**| |---|---|---| ||-|-| ## **5 STAFF COSTS** No Trustee or any person connected with them has received or is due to receive any remuneration for the year directly or indirectly from the Charity's funds. No Expenses were paid to Trustees. |**2022**
The average number of staff employed by the Charity during the period
5
Payroll Costs
**£**
Wages & Salaries
50,068
Employers Social Security Costs
Employers Pension Costs
2,410
52,478
Received from Job Retention Scheme towards these costs|**2021**
4
**£**
38,960
1,713| |---|---| ||40,673| ||17,791| ## **6 FIXED ASSETS** In 2020 the trustees agreed to depreciate the cost of the bus and conversion on a straight line basis over 15 years. A sensory den was also fitted which it was agreed to depreciate on a straight line basis over 5 years. |Used by the charity
Cost
At 1 April 2021
Additions at cost
Disposals in year
At 31 March 2022
Depreciation:
At 31 March 2021
Charge for the period ending 31 March 2022
At 31 March 2022
Net book value 31 March 2022
**7 RESTRICTED FUNDING**
**DONOR**
Capital fund
Saffron Walden Rotary Club for training
Big Lottery for major bus repairs
Uttlesford DC community project for toys etc
ECC for holiday scheme
BFSS for sessions for disadvantaged children
Uttlesford DC for sessions in Saffron Walden
Uttlesford District Council For Sensory Equipment re Cllrs Felton,
Jones, Gordon, Ryles and Lemon
Co-op Community Fund for cooking activities
Saffron Walden Rotary Club for training
**8 GRANTS FOR FUTURE PERIODS**
**9 CREDITORS**
Trade creditors
RJ Expenses
Taxation and social security||Bus PN09EKR
Sensory Den
Total
£
£
£
150,354
12,883
163,237
0
0
150,354
12,883
163,237
20,048
5,154
25,202
10,024
2,577
12,601
30,072
7,731
37,803
120,282
5,152
125,434
b/f
received in
period to 31st
March 2022
spent
c/f
**£**
**£**
**£ £**
138,426
12,601
125,825
500
500
-
5,178
5,178
40
40
1,845
1,845
4,880
4,880
5,000
5,000
1,061
83
978
300
50
250
60
60|Bus PN09EKR
Sensory Den
Total
£
£
£
150,354
12,883
163,237
0
0
150,354
12,883
163,237
20,048
5,154
25,202
10,024
2,577
12,601
30,072
7,731
37,803
120,282
5,152
125,434
b/f
received in
period to 31st
March 2022
spent
c/f
**£**
**£**
**£ £**
138,426
12,601
125,825
500
500
-
5,178
5,178
40
40
1,845
1,845
4,880
4,880
5,000
5,000
1,061
83
978
300
50
250
60
60| |---|---|---|---| |||139,887|17,403
30,237
127,053| |||b/f|spent| ||||-
-| |||**2021-2022**
182
1518
**Due within**|**2020-2021**
75
225
1275
1575
**1 yr**| |||1700|| ## **10 RESERVES POLICY** Our policy is to hold £20,000 in reserve to cover any unforseen problems with Buffy PlayBus or closing down costs BALANCE SHEET as at 31st March 2022 |Notes
FIXED ASSETS
Bus PN09EKR
note 6
Sensory Den
note 6
CURRENT ASSETS
Prepayments
Debtors
COIF Charities Deposit Fund
Barclays Current Account charity 1180905
Barclays Current account no.2 re 1180905
CAF gold Account
Cash float
CURRENT LIABILITIES
Grants for future periods
note 8
Creditors
note 9
NET CURRENT ASSETS
TOTAL NET ASSETS
Represented by:
UNRESTRICTED INCOME FUNDS
General Purpose Fund
RESTRICTED INCOME FUNDS Note 7
UDC for toys
Saffron Walden Rotary Club for Training
Co-op Community Fund for cooking activities
UDC for sensory equipment
Capital Funds
Balance 31st March 2022
Approved by the Trustees and signed on their behalf
Jan Menell
President
Hon Treasurer
The notes on pages 3 and 4 form part of these accounts.|£
323
28,637
32,390
63
25,253|31st March
2022
£
120,282
5,152
84,966
210,400
83,347
250
978
125,825
210,400|31st March
2021
£
£
130,306
7,729
2,504
28,624
26,597
17
25,249
82,991
1,575
1,575
81,416
219,451
79,564
40
60
300
1,061
138,426
219,451|31st March
2021
£
£
130,306
7,729
2,504
28,624
26,597
17
25,249
82,991
1,575
1,575
81,416
219,451
79,564
40
60
300
1,061
138,426
219,451| |---|---|---|---|---| ||86,666|||| ||1,700|||| ||1,700|||| |||||| |||||219,451| |||||79,564
40
60
300
1,061
138,426| |||||| |||||219,451| |||||| ## **Independent examiner’s report to the trustees of Uttlesford Buffy Bus Association which is a Charitable Incorporated Organisation, Company number CEO15741 and Charity number 1180905 (‘the Company’).** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2022. **Responsibilities and basis of report** As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner’s statement** I confirm that I am qualified to undertake the examination. I am a fellow of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: Charles Olley Chartered Accountant 28th September 2022 ## **Independent examiner’s report to the trustees of Uttlesford Buffy Bus Association which is a Charitable Incorporated Organisation, Company number CEO15741 and Charity number 1180905 (‘the Company’).** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2022. ## **Responsibilities and basis of report** As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner’s statement** I confirm that I am qualified to undertake the examination. I am a fellow of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Charles Olley Chartered Accountant 28th September 2022