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Trustees' Annual Report for the period Period start date Period end date Day Month Year Day Month Year 01 04 2020 31 03 2021 From To
Section A Reference and administration details
Charity name Baby Bank Network Exeter Other names charity is known by Registered charity number (if any) 1180848 Charity's principal address 15 Wiltshire Close St Thomas Exeter Postcode EX4 1LU
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
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|---|---|---|---|---|---|
| Kate smith | Chair | 09/02/21 | |||
| Melanie Smith | Treasurer | 09/02/21 | |||
| Amanda Parsons | Secretary | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||
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Names and addresses of advisers (Optional information)
| Type of adviser | Name | Address | |
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | |||
| Section B | Structure, | governance and management | |
| Description of the charity’s trusts |
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Constitution
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Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation
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How the charity is constituted (eg. trust, association, company) There must be at least three charity trustees. Apart from the first charity
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Trustee selection methods trustees, every trustee must be appointed for a maximum term of three
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(eg. appointed by, elected by) years by a resolution passed at a properly convened meeting of the charity trustees.
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Additional governance issues (Optional information) The board of trustees meet three times a year and full minutes are
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You may choose to include recorded. At these meetings trustees agree the main strategy and areas of
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additional information, where activity for the charity and review the constitutional objects to ensure we
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relevant, about: are successfully benefitting the public.
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• All trustees give of their time freely and no trustee remuneration was paid policies and procedures adopted for the induction and in the year. training of trustees; The day to day management of the charity and handling and processing
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• the charity’s organisational of referrals is delegated to the charity Founder and Manager Kate Smith. structure and any wider network with which the charity The charity greatly relies on the hard work and generosity of volunteers works; who manage the donations and referrals.
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• relationship with any related The charity works with a large number of local health and social
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parties; professionals who provide referrals for families in needs of provisions.
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• trustees’ consideration of major risks and the system Local businesses sponsor the costs of rent, storage and essential and procedures to manage purchases. them.
Section C Objectives and activities
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When reviewing our impact and planning our activities for the year we keep in mind the Charity Commission's guidance on public benefit. Summary of the objects of the Our Objective: The prevention or relief of poverty in the UK in particular charity set out in its by providing items and services to families with young children and/or to governing document charities or other organisations who also work to prevent or relieve poverty amongst families with young children. The Baby Bank is a simple yet effective idea. We collect good quality pre-loved and new baby items donated by members of our community and then re-distribute them to families in need, free of charge, via a referral system through Health care professionals.(health visitors, social workers, support workers etc) The results of our service reduce parental stress, anxiety, reduce financial burden and depression. Improving mental health and allowing parents the ability to focus on other aspects of home life, in turn improves living environments for babies and children, allowing them to thrive. Summary of the main We are aware that re-using items is more environmentally friendly than activities undertaken for the making new items all the time, so not only are we re-distributing public benefit in relation to resources from where they are abundant to where they are lacking, we these objects (include within are promoting sustainable living by reducing the volume of items being this section the statutory disposed. declaration that trustees have had regard to the guidance We also support other re-use and recycling projects to ensure best issued by the Charity practice and minimal waste like our local food bank and charity shops. Commission on public benefit) Another service we offer is a school uniform bank for older siblings. It is so very expensive to get a child all set for the start of a new school term for those in good financial positions, but for those less fortunate it must be an extremely difficult time. Everyone wants to provide for their child and have them in the correct and often strict uniform requirements, to be the same as their friends and not open to possible frightening bullying and peer pressure. We run a Christmas toy appeal each year to ensure families in financial struggles can enjoy a festive period, providing presents under the tree for their little ones.
Additional details of objectives and activities (Optional information)
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We continue to be overwhelmed by the support of our local community, including the general public with their donations and from local businesses (often small themselves) who have offered monthly financial support to cover our rent and storage, free PAT testing to ensure all electrical items are re-distributed safely.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
We continue to promote social inclusion and wellbeing by providing opportunities to volunteers, although during covid this has been restricted for their safety.
We have been fortunate over the past 12 months to have been supported by available covid pandemic funds from our city & County council, Tesco, Sylvia Adams & Devon Community Foundation.
- contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p Along with the rest of the world, our charity has been impacted by the Summary of the main Covid pandemic. We managed to keep our service accessible throughout achievements of the charity the lock down periods, but had to significantly change our ways of during the year operating to continue to meet need, but keeping people safe and following government restrictions. This involved moving our hub to the charity founders home and working individually with minimal volunteers. Referral partners worked flexible with our plans to ensure families were reached. Due to having to cancel our annual summer fundraising event we relied on small covid related grants and monetary donations to purchase baby essentials from new to save contact with the public and the need to quarantine donations. We used an amazon wishlist which the community used to help purchase the essentials also. We supported a generous donator who wanted to provide food for families in need during the first lockdown, we worked with referral partners and the donator to reach over 20 families with weekly food shops. Our referral figures did see a decline during the height of the pandemic as referral partners were not doing the face to face appointments and home visits, so need was not so identifiable. As the pandemic/lockdowns have eased we have seen demand increase again and have returned to the hub, where again we have had to adapt our practices, introducing an appointment system for the drop off of donations to manage footfall and social distancing. This is a system that has really worked for us and one we will continue with long term. This year we have benefited members of the public unable to provide for their families. We have provided donations to 292 families, plus 220 christmas referrals. We have reached families in a wide geographical area of up to a 30 mile radius of our Hub. We have raised the profile of the charity through advertisements and social media feeds and now have 3697 followers on Facebook, This community support us greatly with our donations and is a valuable platform to the success of our charity. We have increased the number of professional referrers by 59 this year, we are now working with 239 health care professionals across Exeter and surrounding areas, ensuring we reach more families.
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Section E Financial review
Cash at bank on 31/03/21 was £13,350.74 in funds. The main financial Brief statement of the risk to the charity is loss of funding from the Council, local businesses, charity’s policy on reserves grants and reduced donations. The funds are held to cover 18 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
For further information on financial elements of our charity ie funds spent and funds in, please refer to our treasurers report
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Our focus for the charity over the forthcoming period is the Pandemic recovery and the increased need we will see in the community following the loss of income, employment and credits. We are expecting a surge in referrals as professionals resume face to face appointments and home visits and the impact begins to take its toll. We anticipate a christmas appeal on a much larger scale and will need to source a facility to house this project for the packaging and storage.
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Kate Smith
Full name(s) Amanda Parsons
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| Position (eg Secretary, Chair, etc) Date |
Secretary |
Chair |
|---|---|---|
| 11.11.21 |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to Ihe trusteesl members of BAAK AIErkio£K E*ÈTE¢ On accounts for the year ended 31 NARCFI itsii Charity no {if any) 1180848 Set out on pages CL, 16 a ( PcS6eS I report to the trustees on my examination of the accounts of the above OE charity I'the Trust") for the year ended Si l /zDII. As the charity's trustees. you are responsible for the preparation of the accounts in accordanc8 Wlth the requirements of the Charities Act 2011 ("the Act"). Responsibilities and basis of report I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. Independent rfhe c examiner's statement unde applic rity's gross income ke the examination le listed bodyll. Del xceeded £250,000 and l a being a qualified member te l ] if not applicable. qualified to f linsert name of I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Acl., or the accounts did nol accord with the accounting records.. or the accounts did nol comply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports} Regulalions 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in Ofder to enable a proper understanding of the accounts lo be reached. Pleas etet s in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualifi¢ation(s) or body Ikcouhrr-7Wr - I cA¢_ LJ IER Oct 2018
(if any): Address: 1 2 OLLHAe D 14 120AD E/ETER CLIV LL Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose.. IER Oct 2018
CHARITY COMMISSION Eok, I116lAN'U .. ID I'IAI r..418aby Bank eork Exeter Receipts and payments acvvdf¥4S For the perlod | from 0110412020 3110>2021 otLQ.DARoc_é.itxts_and.iypm_t5 _: Unrestricted funds to the nE#iest -5tFictpd funds Endowmei)t funds otal fvnd5 Lasl year lo ryBarest £ tu tho neare$t£ lo thg nearest £ lo th• n4are¥l £ Al RÈ¢eiotS Granis Fun¢raising Oonabons SptyTh50tship S.JSO 5,35D 20 3.993 3,66D 19,162 3,797 853 3,720 20 3.993 3.660 Sub tctèJ(G,rss i,?com& lor AR) 3.975 9,010 12,985 25.538 .A2 Asset antl investment salès. Iisee table). Sub lotal Total rer+QiPiS 3.975 9,010 12.gS5 25.538 A3 Paym&rti* PAi&irysses cosls 994 1.41JG 372 3.180 905 1,225 1.400 372 3,18Q 9QS Deliv-ry r%1$ 8aby Essentials Hub cosi$ Instsrance 8ufjdle pa¢ka91ry Storag¢ co515 s218ry c0518 Gen•isl èxpenses P8liy cash exnSeS Project ¢os 580 509 308 200 300 397 4,130 143 $17 3,285 143 617 3.285 90 90 433 11,Y2 433 11,432 Sub total 4,2S8 14,22Y IA4 Assei and investment tiurchase5, Isetr table) Sub total Total payments 90 11.342 11,432 14,227 Nef of receipts/(paymentsJ AS Transftsrs betweun lunds A6 Cas4 fynds last year ep. Cash funds thi5 year end 3,885 2.332 1.553 11,311 8.839 6.507 14592 9,838 14,592
Unrestricted Restrlcted Endowment i:.egories to n?arost L to 1188testt TQ neare51- a1 Cash funds i Accoum Saving5 Account 9,548 | | 3,802 Pei? Ca-h 82 Total cash funds 9.638 6.507 tcounllsll Unrestricted fund5 to nearest £ Restricted fund5 to noaf¢st £ Endowment fLsnds tv nearpsl £ Oelail 2 Other monetary a55etS etails Cost loplional! ODliona 83 Investmtnl a5sels Fur4LI tu *hir S59t bèlon OrJtail. Cost loptiohal> uttenL Vtitu B4 Assets r4>tained for lhe charity's riwn use und to which Amount due When due Details 115 Llabllitles Sigiiett by one or two Iru51ees on Dehaif of all Ihe Iruslees Date or 39proval 'snature Priril h'ame kATt Ik4 16/,,111 R2 accounts jtioj