Trustees’ Annual Report for the period
From 01/04/2022 Period start date To 31/03/2023 Period end date
Charity name: Dylan’s Quest
Charity registration number: 1180823
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To relieve the needs of children and young adults suffering from life limiting conditions or terminal illnesses and their families. These children are referred to us by Southampton Children’s hospital and Naomi House Children’s hospice. The young adults are referred to us by the Teenage and Young Adults Cancer Ward at Southampton General Hospital. We can provide: Magical memories for them and their families following diagnosis, or financial relief as a direct result of diagnosis of their child. We also provide treats for siblings of poorly patients. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Dylan’s Quest raises funds from the public via donations or fundraising. We do not work with a professional fundraiser. Main activities held during this financial year: Romsey Relay Marathon Endure 24 Fetes and Fayres Pig Racing evening |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees when performing charity duties are aware of the guidance and have taken it into account when making decisions in order to make the charity of public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Dylan’s Quest is a pro-active, up and coming small charity. We are there to provide magnificent memories or financial help for families of children and young adults with life limiting conditions. In this financial year, we have provided assistance to 25 families. - We provided financial grants to 18 families, including for matters such as rent deposit; covering the cost of travel away from home; - We provided 5 families with opportunities for making memories, including an overnight trip to Chessington for one family; a trip to Lapland UK for another, and a trip to watch the local premier league football team in action. We also provided 6 families with a variety of practical goods, including a laptop package for a child to do her school work from home, a TV to keep another occupied when confined to bed. We also provided some siblings with treats such as hairdryers and a football themed package. We established a working relationship with Young Lives vs Cancer charity who are based at our local hospital – as social workers for families undergoing treatments, they are well placed to refer families to us for assistance.. |
This has enabled us to help significantly more families than in previous years. We have also been able to help siblings, who often spend months away from their parents whilst their sick brother or sister is in hospital. We provide YLvsC with small denominations of Amazon vouchers to distribute to siblings so that they know they have not been forgotten at a time when their parents’ attention is naturally focussed on the poorly child or young adult. We have also provided YLvsC with small denominations of vouchers for them to provide to families in hospital, for use in the food outlets – the cost of eating from such outlets soon builds up and this action eases the pressure on a family’s finances. We raised our profile in the local community by attending local fetes and fayres which has resulted in an increase in social media following.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | In our third year as a registered charity, Dylan’s Quest raised £8,755.06 Our primary fundraising was through supporters participating in physical challenge events – Romsey Relay and Endure 24. We also secured grants totalling £2,000 from 2 sources. In order to primarily raise awareness of us, but also additional funds, we attended several local school and community fetes and fairs. We also staffed a stall at a local market at various times throughout the year. Our biggest expenditure was the purchase of a gazebo bearing our branding and colours, together with weights to hold it down (totalling £1460). The design of the gazebo is striking and has helped us stand out in a crowd at all the events we have attended in the past few months. We also refreshed our website in line with the colours and graphics used in our gazebo and literature. We were fortunate to win £1000 worth of printed products from a local company. This enabled us to purchase a banner for use at events, new product brochures, branded notecards etc. This was of great benefit to us and we made the most of the award, which had to be used by the end of 2022 – going forward, we will obviously now need to finance any further purchases of marketing products. Due to the increase in the number of referrals since the start of 2023, we decided to reduce the maximum financial grant payable to ensure our continued ability to provide help to as many families as possible. |
| 1 | Para 1.22 | |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | The trustees continue to consider it prudent that reserves remain unrestricted and should be sufficient to enable the operation to continue for minimum of 12 months, whilst we source other means of income. |
| Should such time arise where the charity has difficulty fundraising, or needs to help out more families, we will review our decision. |
||
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | In the current financial climate, fundraising is proving more difficult, as the cost-of- living crisis leaves supporters with less disposable cash to give to charities; nonetheless, we continue our fundraising efforts through events and grant applications. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Any new trustees must be appointed by a resolution passed at a meeting of the current charity trustees where at least 3 agree to the appointment. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | During 2022, we established a working arrangement with Young Lives versus Cancer (YLvsC). Social workers from this charity are based at Southampton General Hospital and are uniquely placed to know the specific needs of families under their care. Where they consider we might be able to help, they complete a referral form and send to us. We also continue to receive referrals from playworkers on the Piam Brown ward in Southampton Children’s Hospital. On receipt of the referral request, the trustees decide whether the request is within the capacity of the charity and whether it is practical and financially viable. Where approval is agreed, the charity then deals directly with the families involved, keeping the referral originator in the loop. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Dylan’s Quest |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1180823 |
| Charity’s principal address | 25 Goldcrest Gardens Southampton Hampshire SO16 8FG |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Michelle Vanhear | |||
| Stephanie McGowan | |||
| Clare Lodwidge | 2017- September 2022 | ||
| Isla Lipscomb | |||
| Katrina Lush | |||
| Sophie Woodford | Nov 2021 – September 2022 |
||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets The charity does not hold any assets on behalf of others held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Michelle Vanhear | Katrina Lush | |
Chair |
||
| 25 May 2023 | ||
| 25 May 2023 |
Dylan's Quest Accounts for the year 01/04/22-31/03/2023
| income | expenditure | £36,006.20 | ||
|---|---|---|---|---|
| APRIL | £380.00 | £523.91 | £35,862.29 | |
| MAY | £1,611.89 | £2,537.32 | £34,936.86 | |
| JUNE | £2,037.94 | £332.40 | £36,642.40 | |
| JULY | £764.21 | £254.80 | £37,151.81 | |
| AUGUST | £154.80 | £1,506.15 | £35,800.46 | |
| SEPTEMBER | £151.98 | £1,005.00 | £34,947.44 | |
| OCTOBER | £1,556.52 | £742.92 | £35,761.04 | |
| NOVEMBER | £1,268.52 | £2,046.36 | £34,983.20 | |
| DECEMBER | £59.09 | £601.85 | £34,440.44 | |
| JANUARY | £196.68 | £1,588.85 | £33,048.27 | |
| FEBRUARY | £73.64 | £2,462.13 | £30,659.78 | |
| MARCH | £499.79 | £1,836.95 | £29,322.62 | |
| OPENING YEAR BALANCE £36,006.20 INCOME £8,755.06 EXPENDITURE £15,438.64 CLOSING BALANCE £29,322.62 |
Dylan's Quest Statement of Financial Activities
1 April 2022 - 31 March 2023
| Unrestricted | Restricted | Total Funds | Prior period | |
|---|---|---|---|---|
| Funds £ | Funds £ | £ | Total funds £ | |
| Income: | ||||
| Brought Forward | £36,006.20 | |||
| Donations | £79.75 | £0.00 | £79.75 | £1,749.00 |
| Charitable Activities | £6,001.31 | £0.00 | £6,001.31 | £8,620.00 |
| Other Trading Activities | £0.00 | £0.00 | £0.00 | £191.77 |
| Grants | £2,500.00 | £2,500.00 | £0.00 | |
| Other | £174.00 | £0.00 | £174.00 | £0.00 |
| TOTAL | £8,755.06 | £0.00 | £8,755.06 | £10,560.77 |
| Expenditure: | ||||
| Raising Funds (including | ||||
| entry fees) | £200.00 | £0.00 | £200.00 | £329.50 |
| Charitable Activities | £12,490.11 | £0.00 | £12,490.11 | £1,978.44 |
| Merchandise | £275.82 | £0.00 | £275.82 | £68.00 |
| Expense - Asset | £1,720.44 | £0.00 | £1,720.44 | £0.00 |
| Insurance | £275.91 | £0.00 | £275.91 | £269.37 |
| Website Domain | £397.51 | £0.00 | £397.51 | £149.26 |
| Other Ancillary costs | £78.85 | £0.00 | £78.85 | £58.48 |
| TOTAL | £15,438.64 | £0.00 | £15,438.64 | £2,853.05 |
| NET INCOME | -£6,683.58 | £0.00 | -£6,683.58 | £7,707.72 |
| Reconciliation of Funds | ||||
| Total funds brought | ||||
| forward | £36,006.20 | £0.00 | £28,298.48 | |
| TOTAL FUNDS CARRIED | ||||
| FORWARD | £29,322.62 |
Dylan's Quest Balance Sheet at 31 March 2023
| TOTAL FUNDS | PRIOR YEAR | |
|---|---|---|
| FIXED ASSETS | £0.00 | £0.00 |
| CURRENT ASSETS | ||
| Debtors | £0.00 | £0.00 |
| Cash in bank and in hand | £29,322.62 | £36,006.20 |
| LIABILITIES | ||
| Creditors | £0.00 | £0.00 |
| TOTAL NET ASSETS | £29,322.62 | £36,006.20 |
| TOTAL CHARITY FUNDS | £29,322.62 | £36,006.20 |
Approved by the Trustees on 24 MAY 2023
Signed
Michelle Vanhear Katrina Lush Chair Trustee Date 25 May 2023 25 May 2023