## **Trustees’ Annual Report for the period** ## **From 01/04/2022 Period start date To 31/03/2023 Period end date** **Charity name: Dylan’s Quest** ## **Charity registration number: 1180823** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve the needs of children and young
adults suffering from life limiting conditions
or terminal illnesses and their families.
These children are referred to us by
Southampton Children’s hospital and
Naomi House Children’s hospice. The
young adults are referred to us by the
Teenage and Young Adults Cancer Ward
at Southampton General Hospital.
We can provide: Magical memories for
them and their families following diagnosis,
or financial relief as a direct result of
diagnosis of their child. We also provide
treats for siblings of poorly patients.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Dylan’s Quest raises funds from the public
via donations or fundraising. We do not
work with a professional fundraiser.
Main activities held during this financial
year:
Romsey Relay Marathon
Endure 24
Fetes and Fayres
Pig Racing evening| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees when performing charity duties
are aware of the guidance and have taken
it into account when making decisions in
order to make the charity of public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Dylan’s Quest is a pro-active, up and
coming small charity. We are there to
provide magnificent memories or financial
help for families of children and young
adults with life limiting conditions.
In this financial year, we have provided
assistance to 25 families.
-
We provided financial grants to 18
families, including for matters such
as rent deposit; covering the cost of
travel away from home;
-
We provided 5 families with
opportunities for making memories,
including an overnight trip to
Chessington for one family; a trip to
Lapland UK for another, and a trip
to watch the local premier league
football team in action.
We also provided 6 families with a variety
of practical goods, including a laptop
package for a child to do her school work
from home, a TV to keep another occupied
when confined to bed. We also provided
some siblings with treats such as hairdryers
and a football themed package.
We established a working relationship with
Young Lives vs Cancer charity who are
based at our local hospital – as social
workers for families undergoing treatments,
they are well placed to refer families to us
for assistance..| This has enabled us to help significantly more families than in previous years. We have also been able to help siblings, who often spend months away from their parents whilst their sick brother or sister is in hospital. We provide YLvsC with small denominations of Amazon vouchers to distribute to siblings so that they know they have not been forgotten at a time when their parents’ attention is naturally focussed on the poorly child or young adult. We have also provided YLvsC with small denominations of vouchers for them to provide to families in hospital, for use in the food outlets – the cost of eating from such outlets soon builds up and this action eases the pressure on a family’s finances. We raised our profile in the local community by attending local fetes and fayres which has resulted in an increase in social media following. ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In our third year as a registered charity,
Dylan’s Quest raised £8,755.06
Our primary fundraising was through
supporters participating in physical
challenge events – Romsey Relay and
Endure 24.
We also secured grants totalling £2,000
from 2 sources.
In order to primarily raise awareness of us,
but also additional funds, we attended
several local school and community fetes
and fairs. We also staffed a stall at a local
market at various times throughout the
year.
Our biggest expenditure was the purchase
of a gazebo bearing our branding and
colours, together with weights to hold it
down (totalling £1460). The design of the
gazebo is striking and has helped us stand
out in a crowd at all the events we have
attended in the past few months.
We also refreshed our website in line with
the colours and graphics used in our
gazebo and literature.
We were fortunate to win £1000 worth of
printed products from a local company.
This enabled us to purchase a banner for
use at events, new product brochures,
branded notecards etc. This was of great
benefit to us and we made the most of the
award, which had to be used by the end of
2022 – going forward, we will obviously
now need to finance any further purchases
of marketing products.
Due to the increase in the number of
referrals since the start of 2023, we
decided to reduce the maximum financial
grant payable to ensure our continued
ability to provide help to as many families
as possible.| |1|Para 1.22|| |Amount of reserves held|Para 1.22|None| |Reasons for holding zero
reserves|Para 1.22|The trustees continue to consider it prudent
that reserves remain unrestricted and
should be sufficient to enable the operation
to continue for minimum of 12 months,
whilst we source other means of income.| |||Should such time arise where the charity
has difficulty fundraising, or needs to help
out more families, we will review our
decision.| |---|---|---| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|In the current financial climate, fundraising
is proving more difficult, as the cost-of-
living crisis leaves supporters with less
disposable cash to give to charities;
nonetheless, we continue our fundraising
efforts through events and grant
applications.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Any new trustees must be appointed by a
resolution passed at a meeting of the
current charity trustees where at least 3
agree to the appointment.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|During 2022, we established a working
arrangement with Young Lives versus
Cancer (YLvsC). Social workers from this
charity are based at Southampton General
Hospital and are uniquely placed to know
the specific needs of families under their
care. Where they consider we might be
able to help, they complete a referral form
and send to us. We also continue to
receive referrals from playworkers on the
Piam Brown ward in Southampton
Children’s Hospital.
On receipt of the referral request, the
trustees decide whether the request is
within the capacity of the charity and
whether it is practical and financially viable.
Where approval is agreed, the charity then
deals directly with the families involved,
keeping the referral originator in the loop.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Dylan’s Quest| |---|---| |Other name the charity uses|None| |Registered charity number|1180823| |Charity’s principal address|25 Goldcrest Gardens
Southampton
Hampshire
SO16 8FG| ||| **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |Michelle Vanhear|||| |Stephanie McGowan|||| |Clare Lodwidge||2017- September 2022|| |Isla Lipscomb|||| |Katrina Lush|||| |Sophie Woodford||Nov 2021 – September
2022|| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets The charity does not hold any assets on behalf of others held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Michelle Vanhear|Katrina Lush| ||
Chair|| ||25 May 2023|| ||25 May 2023|| ## **Dylan's Quest Accounts for the year 01/04/22-31/03/2023** ||income|expenditure||£36,006.20| |---|---|---|---|---| |APRIL|£380.00|£523.91||£35,862.29| |MAY|£1,611.89|£2,537.32||£34,936.86| |JUNE|£2,037.94|£332.40||£36,642.40| |JULY|£764.21|£254.80||£37,151.81| |AUGUST|£154.80|£1,506.15||£35,800.46| |SEPTEMBER|£151.98|£1,005.00||£34,947.44| |OCTOBER|£1,556.52|£742.92||£35,761.04| |NOVEMBER|£1,268.52|£2,046.36||£34,983.20| |DECEMBER|£59.09|£601.85||£34,440.44| |JANUARY|£196.68|£1,588.85||£33,048.27| |FEBRUARY|£73.64|£2,462.13||£30,659.78| |MARCH|£499.79|£1,836.95||£29,322.62| |OPENING YEAR
BALANCE
£36,006.20
INCOME
£8,755.06
EXPENDITURE
£15,438.64
CLOSING BALANCE
£29,322.62||||| ## **Dylan's Quest Statement of Financial Activities** ## **1 April 2022 - 31 March 2023** ||Unrestricted|Restricted|Total Funds|Prior period| |---|---|---|---|---| ||Funds £|Funds £|£|Total funds £| |**Income:**||||| |Brought Forward||||£36,006.20| |Donations|£79.75|£0.00|£79.75|£1,749.00| |Charitable Activities|£6,001.31|£0.00|£6,001.31|£8,620.00| |Other Trading Activities|£0.00|£0.00|£0.00|£191.77| |Grants|£2,500.00||£2,500.00|£0.00| |Other|£174.00|£0.00|£174.00|**£0.00**| |**TOTAL**|**£8,755.06**|£0.00|**£8,755.06**|£10,560.77| |**Expenditure:**||||| |Raising Funds (including||||| |entry fees)|£200.00|£0.00|£200.00|£329.50| |Charitable Activities|£12,490.11|£0.00|£12,490.11|£1,978.44| |Merchandise|£275.82|£0.00|£275.82|£68.00| |Expense - Asset|£1,720.44|£0.00|£1,720.44|£0.00| |Insurance|£275.91|£0.00|£275.91|£269.37| |Website Domain|£397.51|£0.00|£397.51|£149.26| |Other Ancillary costs|£78.85|£0.00|£78.85|£58.48| |TOTAL|**£15,438.64**|£0.00|**£15,438.64**|£2,853.05| |NET INCOME|-£6,683.58|£0.00|-£6,683.58|£7,707.72| |Reconciliation of Funds||||| |Total funds brought||||| |forward|£36,006.20|£0.00|£28,298.48|| |**TOTAL FUNDS CARRIED**||||| |**FORWARD**|**£29,322.62**|||| ## **Dylan's Quest Balance Sheet at 31 March 2023** ||TOTAL FUNDS|PRIOR YEAR| |---|---|---| |**FIXED ASSETS**|£0.00|£0.00| |**CURRENT ASSETS**||| |Debtors|£0.00|£0.00| |Cash in bank and in hand|£29,322.62|£36,006.20| |**LIABILITIES**||| |Creditors|£0.00|£0.00| |**TOTAL NET ASSETS**|£29,322.62|£36,006.20| |**TOTAL CHARITY FUNDS**|£29,322.62|£36,006.20| ## **Approved by the Trustees on 24 MAY 2023** Signed Michelle Vanhear Katrina Lush Chair Trustee Date 25 May 2023 25 May 2023