2021-01-31-accounts

Trustees’ Annual Report for the period

From 01/02/2020 To 31/01/2021

Charity name: Crowle Peatland Railway

Charity registration number: 1180684

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To restore and maintain the Crowle Peatland Railway, being of social, industrial and historical merit, for the benefit of the public and to establish and maintain a museum to advance education into its social and industrial history and heritage.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	• Building the maintenance workshop and making it secure. • Restore to working condition locomotives and rolling stock that worked on the moors • Collect and display equipment used for peat winning • Creation of oral history records of peat working • Creation of display and interpretation boards depicting the industrial history of peat cutting and its man uses. • Training of volunteers to assist in achieving objectives.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Our trustees are fully aware of the guidance from the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38

Policy on social investment including program related investment
Contribution made by volunteers	Para 1.38	All members of Crowle Peatland Railway are encouraged to volunteer in order to support our objectives. All volunteer hours are recorded and during 2020-21 over 3000 volunteer hours were recorded.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole	Para 1.20	During the year ending January 31 2021. Several significant achievements were made; • Simplex locomotive has been rerailed and mostly reassembled. • Café, Mess Room etc has been completed and installed at The Old Peatworks. Awaiting final completion and sign off by building inspectors. • Planning permission obtained to lay a further 400m of rail track. This will be laid during 2021. • The Lisbon Tram has been acquired using grant funding from the SSE Keadby Wind Far Community Fund. The tram was delivered in 2020 and will be refurbished during 2021-22. • 2 successful weekends of open days held as part of the Heritage Open Days in September 2020. These were held with Covid-19 precautions in place. • A number of on-line presentations were made during the year to interested organisations including the IMechE Railways branch.

Additional information (optional) You may choose to include further statements where relevant about: Not applicable Achievements against Para 1.41 objectives set

Performance of fundraising activities against objectives set	Para 1.41	Funding for the project has been realised through a grant from the Isle of Axholme & Hatfield Chase Landscape partnership. Funding under the North Lincolnshire Community Grant scheme was obtained for construction of the Café Messroom etc. Further funding for the track extension has been realised through a grant from the Isle of Axholme & Hatfield Chase Landscape partnership.
Investment performance against objectives	Para 1.41	Not applicable
Other		Not applicable

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	We still have funds to draw down from the Isle of Axholme and Hatfield Chase Landscape Partnership and from the community grant scheme for the café, messroom etc. A further grant has been given by the Isle of Axholme & Hatfield Chase Landscape Partnership to enable a further 400m of track to be laid, subject to planning permission.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Funding is drawn down from the Landscape Partnership when required meaning that we have only have a limited requirement for holding reserves. By the time the Landscape Partnership finishes in 2021 we will have developed our own policy for holding reserves as a sustainable organisation
Amount of reserves held	Para 1.22	Reserves held at year end £3000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Once funding from the Isle of Axholme and Hatfield Chase Landscape Partnership ceases in 2021 it will be necessary for Crowle Peatland Railway to be sustainable in the long-term. This will be achieved through charging members of the public to ride the railway, membership fees, and income from café and shop sales.

Additional information (optional) You may choose to include further statements where relevant about:

The principal sources of funding are from The Isle of Axholme and Hatfield Chase Landscape Partnership, The SSE Keadby

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Windfarm Community Fund and North Lincolnshire Council.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	Risks are managed and mitigated by the trustees. Principal risks include; inadequate reserves or cash flow in the future, security of assets, compliance with relevant laws and regulations (health and safety, etc)
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Foundation Model Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by a resolution passed at a properly convened meeting of the charity trustees.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	None at present
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	• The Board of Trustees meet regularly to set policy and manage the financial and commercial interests of the Railway. • The Chairman of Trustees is responsible for passing on the policy decisions made by the Board and making sure they are implemented in a safe and timely manner. • The Chairman or a person nominated by him is responsible for the day to day management of the Railway. • The Responsible Officer is responsible for the operation of the railway on a given day. • The Engineering, Track and Safety Supervisors are responsible for the provision of locomotives, rolling stock and infrastructure in a safe and maintained condition with staff to man them. • The Operating Staff, Fitters and Working Parties work as directed in accordance with the Railway’s SMS.
Relationship with any related parties	Para 1.51	None

Other

Reference and Administrative details

Charity name	Crowle Peatland Railway
Other name the charity uses
Registered charity number	1180684
Charity’s principal address	BRIDGEFIELD HOUSE DOUBLE RIVERS CROWLE SCUNTHORPE DN17 4DD

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Melvyn Bailey	Chair
	Julie Deborah Reed
	Ron Stewart		To 28thAugust 2020
	Angus Townley
	John Bigney		To June 29th2020
	William Coleman
	Paul Vernum		To March 1st 2020
	John Tavender		From June 10th2020
	Neil Waller

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Melvyn Bailey
	Chair
	21/07/21
	21/07/21

	Notes	**31 **	January 2021	January 2021		**31 **	January 2020
		Unrestricted	Restricted		Total	Unrestricted	Restricted	Total
Receipts		£		£	£	£	£	£
loA & HC Landscape Partnership				13,655	13,655		16,875	16,875
NLC Community Grant		10,000		105,253	115,253		1,747	1,747
Crowle & Ealand TC Grant							250	250
Membership Dues		604			604	230		230
Donations		1,347			1,347	2,162		2,162
Misc Income		669			669	640		640
Sales		12,004			12,004			640
		24,624		118,908	143,532	3,032	18,872	21,904
Payments
Insurance				1,974	1,974		1,344	1,344
Loco Restoration		78		6,412	6,490		8,060	8,060
Marketing & Promotion							234	234
Membershipof Relevant Bodies		86			86	20		20
Office Supplies		490		7	497	4	45	49
Open Weekend Expenses						82		82
Rolling stock		1,127		9,380	10,507		100	100
Permanent Way				3,083	3,083		1,111	1,111
Tools & Equipment				271	271	83	2,882	2,965
Training & educational		24			24
Workshop		113		2,681	2,795		2,811	2,811
Light & Heat		1,021			1,021
Cate & Mess Room		6,294		111,410	117,704		1,747	1,747
		9,234		135,218	144,452	189	18,334	18,523
NET SURPLUSf(DEFiCIT) FOR THE
YEAR		15,390	-	16,310	920	2,843	538	3,381
CASH AND BANK BALANCES
BROUGHT FORWARD		3,450		639	4,089	607	101	708
CASH AND BANK BALANCES
CARRIED FORWARD		18,840		15,671	3,169	3,450	639	4,089

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21/07/2021
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Melvyn James Bailey, Chairman

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to Ihe tru3tee81 Members of Cro￿9 P￿tland Railway On accounts for the year ondad 31 January 2021 Charfty no (If any) 1180684 Sot out on pag I report to the Irustses on my 8xaminallon of the ¥counts of the al)ove chorty {Yhe Trust"> for the year ended 3110112021. Re8pon•lbllitles and A5 the Charity Irustees of the T￿￿t, you are re¥ponslble for the preparation basis of report of the accounls In accordance with the requlremen18 ofthe Charhies Act 2011 {Xhe Acr). I report in respect of my 8xamlnalion of the Trust's accounts carried out Lbnder sectlon 145 of the 2011 Act 8nd in coThylng out my examlnation. I hove followed tha 8ppltcable Dirgctlons given by th6 Ch8rty Comm18sion under 8ectlon 14515llbl olthe Act. I hava completed my examinolion. I conf4mi that no materlal m8tter8 have come to my 8ttenlkJn (othèr than that disclosed below.) in wnnection w￿h the oxaminalton whtth glva8 me cause to b6118ve that in, any mglerial res Indèpandent oxamlnerfs 8tatem•nt accountlng records were not kapt In accordance wtth 80Gtion 130 of the Act c tho 8¢eount8 do not accord wlth t￿ accounllng words I have no concern8 and hove ￿me acro¥8 no other matters In connectlon with the examinglion to which attention Should be drawn In order to enable a proper understanding ofthe account8 to ba reached. . Please delgte th• words in the brackets rfth&y do not apply. Slgn•d: Name: Katie Sauv RBlevant profeg#ional qualificationls) or body Illanyl: FCCA Addre8•: Voluntary ActKJn North Llncolnshlre 6 Roberts Street, Scunthorpe, North Lincoln8hlre. DN15 6NG IER October 2018

Onty exaniner ne&ls to highlNJht mattets ofconcem (see CC32, IndeFendenl exanlnati￿t of charity ac￿unts. direct*)ns and guidance for examinef51. Glvo here brief detsils any items thatthe examiner wishes to disclos8. IER October 2018