## **Trustees’ Annual Report for the period** ## **From 01/02/2020 To 31/01/2021** ## **Charity name: Crowle Peatland Railway** ## **Charity registration number: 1180684** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To restore and maintain the Crowle
Peatland Railway, being of social, industrial
and historical merit, for the benefit of the
public and to establish and maintain a
museum to advance education into its
social and industrial history and heritage.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
Building the maintenance workshop
and making it secure.
•
Restore to working condition
locomotives and rolling stock that
worked on the moors
•
Collect and display equipment used
for peat winning
•
Creation of oral history records of
peat working
•
Creation of display and
interpretation boards depicting the
industrial history of peat cutting and
its man uses.
•
Training of volunteers to assist in
achieving objectives.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Our trustees are fully aware of the guidance
from the Charity Commission.| Additional information (optional) You may choose to include further statements where relevant about: SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|All members of Crowle Peatland Railway
are encouraged to volunteer in order to
support our objectives. All volunteer hours
are recorded and during 2020-21 over
3000 volunteer hours were recorded.| |Other||| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole|Para 1.20|During the year ending January 31 2021.
Several significant achievements were
made;
•
Simplex locomotive has been
rerailed and mostly reassembled.
•
Café, Mess Room etc has been
completed and installed at The Old
Peatworks. Awaiting final
completion and sign off by building
inspectors.
•
Planning permission obtained to lay
a further 400m of rail track. This will
be laid during 2021.
•
The Lisbon Tram has been
acquired using grant funding from
the SSE Keadby Wind Far
Community Fund. The tram was
delivered in 2020 and will be
refurbished during 2021-22.
•
2 successful weekends of open
days held as part of the Heritage
Open Days in September 2020.
These were held with Covid-19
precautions in place.
•
A number of on-line presentations
were made during the year to
interested organisations including
the IMechE Railways branch.| Additional information (optional) You may choose to include further statements where relevant about: Not applicable Achievements against Para 1.41 objectives set |Performance of fundraising
activities against objectives
set|Para 1.41|Funding for the project has been realised
through a grant from the Isle of Axholme &
Hatfield Chase Landscape partnership.
Funding under the North Lincolnshire
Community Grant scheme was obtained for
construction of the Café Messroom etc.
Further funding for the track extension has
been realised through a grant from the Isle
of Axholme & Hatfield Chase Landscape
partnership.| |---|---|---| |Investment performance
against objectives|Para 1.41|Not applicable| |Other||Not applicable| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|We still have funds to draw down from the
Isle of Axholme and Hatfield Chase
Landscape Partnership and from the
community grant scheme for the café,
messroom etc.
A further grant has been given by the Isle
of Axholme & Hatfield Chase Landscape
Partnership to enable a further 400m of
track to be laid, subject to planning
permission.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Funding is drawn down from the
Landscape Partnership when required
meaning that we have only have a limited
requirement for holding reserves.
By the time the Landscape Partnership
finishes in 2021 we will have developed our
own policy for holding reserves as a
sustainable organisation| |Amount of reserves held|Para 1.22|Reserves held at year end £3000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Once funding from the Isle of Axholme and
Hatfield Chase Landscape Partnership
ceases in 2021 it will be necessary for
Crowle Peatland Railway to be sustainable
in the long-term. This will be achieved
through charging members of the public to
ride the railway, membership fees, and
income from café and shop sales.| Additional information (optional) You may choose to include further statements where relevant about: The principal sources of funding are from The Isle of Axholme and Hatfield Chase Landscape Partnership, The SSE Keadby |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Windfarm Community Fund and North
Lincolnshire Council.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|Risks are managed and mitigated by the
trustees. Principal risks include; inadequate
reserves or cash flow in the future, security
of assets, compliance with relevant laws
and regulations (health and safety, etc)| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Foundation Model Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by a resolution
passed at a properly convened meeting of
the charity trustees.| |Additional information (optional)
You may choose to include further statements|Additional information (optional)
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|None at present| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|•
The Board of Trustees meet
regularly to set policy and manage
the financial and commercial
interests of the Railway.
•
The Chairman of Trustees is
responsible for passing on the
policy decisions made by the Board
and making sure they are
implemented in a safe and timely
manner.
•
The Chairman or a person
nominated by him is responsible for
the day to day management of the
Railway.
•
The Responsible Officer is
responsible for the operation of the
railway on a given day.
•
The Engineering, Track and Safety
Supervisors are responsible for the
provision of locomotives, rolling
stock and infrastructure in a safe
and maintained condition with staff
to man them.
•
The Operating Staff, Fitters and
Working Parties work as directed in
accordance with the Railway’s SMS.| |Relationship with any
related parties|Para 1.51|None| |||| Other ## Reference and Administrative details |Charity name|Crowle Peatland Railway| |---|---| |Other name the charity uses|| |Registered charity number|1180684| |Charity’s principal address|BRIDGEFIELD HOUSE
DOUBLE RIVERS
CROWLE
SCUNTHORPE
DN17 4DD| ||| ## Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Melvyn Bailey|Chair||| ||Julie Deborah
Reed|||| ||Ron Stewart||To 28thAugust 2020|| ||Angus Townley|||| ||John Bigney||To June 29th2020|| ||William Coleman|||| ||Paul Vernum||To March 1st 2020|| ||John Tavender||From June 10th2020|| ||Neil Waller|||| – Corporate trustees names of the directors at the date the report was approved Director name None Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole year|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date||| |---|---|---| ||Melvyn Bailey|| ||
Chair|| ||
21/07/21|| ||
21/07/21|| ## ## ## ## ||**`Notes`**|**31 **|**January 2021**|**January 2021**||**31 **|**January 2020**|| |---|---|---|---|---|---|---|---|---| |||**Unrestricted**|**Restricted**||**Total**|**Unrestricted**|**Restricted**|**Total**| |**`Receipts`**||£||£|£|£|£|£| |loA & HC Landscape Partnership||||13,655|13,655||16,875|16,875| |NLC Community Grant||**`10,000`**||105,253|115,253||1,747|1,747| |Crowle & Ealand TC Grant|||||||250|250| |Membership Dues||`604`|||604|230||230| |Donations||`1,347`|||1,347|2,162||2,162| |Misc Income||`669`|||**669**|640||640| |Sales||`12,004`|||12,004|||640| |||**`24,624`**||**`118,908`**|**`143,532`**|`3,032`|`18,872`|**`21,904`**| |**Payments**||||||||| |Insurance||||1,974|1,974||1,344|1,344| |Loco Restoration||`78`||6,412|6,490||8,060|8,060| |Marketing & Promotion|||||||234|234| |Membershipof Relevant Bodies||`86`|||86|20||20| |Office Supplies||`490`||`7`|497|4|`45`|49| |Open Weekend Expenses||||||82||82| |Rolling stock||`1,127`||9,380|10,507||100|100| |Permanent Way||||3,083|3,083||1,111|1,111| |Tools & Equipment||||271|271|`83`|2,882|2,965| |Training & educational||`24`|||24|||| |Workshop||`113`||`2,681`|2,795||`2,811`|`2,811`| |Light & Heat||`1,021`|||1,021|||| |Cate & Mess Room||`6,294`||**`111,410`**|117,704||`1,747`|`1,747`| |||`9,234`||**`135,218`**|**`144,452`**|`189`|`18,334`|`18,523`| |**NET SURPLUSf(DEFiCIT) FOR THE**||||||||| |**YEAR**||`15,390 `|`-`|`16,310`|`920`|`2,843`|`538`|`3,381`| |**CASH AND BANK BALANCES**||||||||| |**BROUGHT FORWARD**||`3,450`||`639`|`4,089`|`607`|`101`|`708`| |**`CASH AND BANK BALANCES`**||||||||| |**`CARRIED FORWARD`**||**`18,840`**||**`15,671`**|**`3,169`**|**`3,450`**|**`639`**|**`4,089`**| **----- Start of picture text -----**
21/07/2021
**----- End of picture text -----**
## Melvyn James Bailey, Chairman CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to Ihe tru3tee81 Members of Cro￿9 P￿tland Railway On accounts for the year ondad 31 January 2021 Charfty no (If any) 1180684 Sot out on pag I report to the Irustses on my 8xaminallon of the ¥counts of the al)ove chorty {Yhe Trust"> for the year ended 3110112021. Re8pon•lbllitles and A5 the Charity Irustees of the T￿￿t, you are re¥ponslble for the preparation basis of report of the accounls In accordance with the requlremen18 ofthe Charhies Act 2011 {Xhe Acr). I report in respect of my 8xamlnalion of the Trust's accounts carried out Lbnder sectlon 145 of the 2011 Act 8nd in coThylng out my examlnation. I hove followed tha 8ppltcable Dirgctlons given by th6 Ch8rty Comm18sion under 8ectlon 14515llbl olthe Act. I hava completed my examinolion. I conf4mi that no materlal m8tter8 have come to my 8ttenlkJn (othèr than that disclosed below.) in wnnection w￿h the oxaminalton whtth glva8 me cause to b6118ve that in, any mglerial res Indèpandent oxamlnerfs 8tatem•nt accountlng records were not kapt In accordance wtth 80Gtion 130 of the Act c tho 8¢eount8 do not accord wlth t￿ accounllng words I have no concern8 and hove ￿me acro¥8 no other matters In connectlon with the examinglion to which attention Should be drawn In order to enable a proper understanding ofthe account8 to ba reached. . Please delgte th• words in the brackets rfth&y do not apply. Slgn•d: Name: Katie Sauv RBlevant profeg#ional qualificationls) or body Illanyl: FCCA Addre8•: Voluntary ActKJn North Llncolnshlre 6 Roberts Street, Scunthorpe, North Lincoln8hlre. DN15 6NG IER October 2018 Onty exaniner ne&ls to highlNJht mattets ofconcem (see CC32, IndeFendenl exanlnati￿t of charity ac￿unts. direct*)ns and guidance for examinef51. Glvo here brief detsils any items thatthe examiner wishes to disclos8. IER October 2018