The Well Community Church
Report and Accounts Year ended 31 March 2021
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
THE WELL COMMUNITY CHURCH
FOR THE YEAR ENDED 31 MARCH 2021
LEGAL & ADMINISTRATIVE DETAILS
ADDRESS FOR CORRESPONDENCE 7 Offham Close Eastbourne BN23 8LU GOVERNING DOCUMENT CIO - FOUNDATION Registered 12 Nov 2018 CHARITY REGISTRATION NUMBER 1180649 TRUSTEES Kathy Long Flossie Hayllar Janet Jobbins Alisdair Tompson (until 23 Aug 2020) Mark Hayllar (from 12 Nov 2020) BANKERS Barclays Bank PLC Bexhill-on Sea East Sussex INDEPENDENT EXAMINER Mary Evans Stewardship 1 Lamb's Passage LONDON EC1Y 8AB INDEX Page 1 Legal & Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7-8 Notes to the Accounts
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THE WELL COMMUNITY CHURCH
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2021
The Trustees have pleasure in submitting the Report and Accounts for the year to 31 March 2021.
Objects of the charity
The charity, which is a church, is governed by a constitution and is constituted as a charitable incorporated organisation. The charity's principal objects, as set out in its governing document, are:
a) the advancement of the Christian faith in accordance with the Statement of Faith; and
b) the relief of poverty
Summary of the charity's main activities and achievements
To further the above objects and vision, the charity's main activities and achievements were as follows:
At the Well Community Church, we reach out into our Community through being the hands and feet of Jesus.
Light Night
In 2020 we were unable, for the first time in 7 years, to run this amazing event due to the Covid19 lockdown. We are hoping to be able to re-launch the ‘Light Night’ event again later in October 2021.
Langney Chaplaincy
Every Tuesday morning at the Langney Shopping Centre prior to the Covid19 lockdown you would have been greeted with a warm welcome and smiles. Between March and September of 2020, we used ‘Facebook live’ to bring a message of hope every 2 to 3 weeks. During the brief lifting of lockdown from October 2020 to early January 2021 we were able to be back in the Shopping Centre and present in a covid safe way. Since January 2021 we have not been able to operate due to the Covid Lockdown being reinstated. Although individuals who make up the Chaplaincy team and shop at Langney Centre have continued to keep a prayer presence there while they shop for their essential items.
We are hoping to resume the Chaplaincy in liaison with the Shopping Centre Management around August, being aware of the need for the safety of all in the Shopping Centre.
MakeLunch @ St B’s
MakeLunch could not operate as 'normal' during 2020 / 21. This led to an innovative approach of delivering hot food to families. This was advertised with the local schools and parents had to book directly with the MakeLunch coordinator. Volunteers were recruited from local churches.
During the summer holidays 2020 we served 528 meals over 6 weeks.
In October half term we served 75 meals.
During the Christmas break we delivered 81 meals and in the February half term we served 126 meals.
Each meal was delivered with either a craft activity or a gift for the families.
Meal deliveries continued during the Easter and May holidays and we hope to be back offering an 'in-person' MakeLunch from the summer this year.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
Impact of Covid-19
In accordance with Government regulations, relating to Covid-19, the church had its last public meeting on Sunday 15th March 2020. By Wednesday 25th March we had registered with Zoom. We ensured that we had the correct licences, with regard to music, to cover live and recorded music via streaming.
All meetings were then transferred online enabling continued contact between members. Where possible assistance was given to those who struggled with technology. Phone support ‘buddy’ groups were also set up to encourage personal support between small groups. Being a small church, the Sunday meetings gave an ideal opportunity, during the early stages of lockdown, to keep a check on how everyone was dealing with the situation. Following easing of restrictions late in 2020 we had a few meetings in the building but it was felt, due to our small numbers and the restrictions that were still in place with regard to masks and little contact, that it was more beneficial to continue to meet on Zoom.
From a financial perspective a lot of members already gave by online banking. Some who would normally give in person transferred their giving online. For those who couldn’t access online banking cash or cheques were collected by, or delivered to, the treasurer. The 2 employees have not been furloughed and have been able to continue in their roles adapting to the lockdown requirements.
The government guidance is being monitored closely and reviewed regularly. Moving forward we anticipate resuming our meetings once restrictions allow. At this point we will undertake a risk assessment and ensure all risks are mitigated as required.
Financial review
During the year the charity received £43,572 in regular income. The charity made payments of £38,537 in relation to its charitable activities, resulting in cash held by the charity of £50,566 at 31 March 2021.
Reserves policy
For the year ended 31 March 2021 the trustees determined that the charity should aim to hold unrestricted cash of no less than £27,868 (which equates to about 12 months' of unrestricted essential expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. Essential expenditure includes operating costs, such as those relating to employment, as well as those required by law, such as the annual Independent Examination. At the period-end, the charity held unrestricted cash of £46,329 and the charity is complying with its reserves policy.
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Governance
Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. New trustees are recruited and appointed by the existing trustees, with input from the leadership team, by a majority vote.
Risk statement
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
Responsibilities of trustees
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Approval
This report was approved by the trustees and signed on their behalf by:
Kathy Long
Date: 5 September 2021
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INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF
THE WELL COMMUNITY CHURCH
I report to the trustees on my examination of the accounts of The Well Community Church ('the charity') for the year ended 31 March 2021 on pages 5 to 8 following.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mary Evans
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 9 September 2021
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THE WELL COMMUNITY CHURCH
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2021
| Notes Income receipts Donations Grants Gift aid receipts Other income Interest Capital and similar receipts 6 Total receipts Payments 2 3 Total payments Transfers between funds Net movement in funds Cash funds at this period end A Cash funds brought forward Cash received on the transfer of activities from Shinewater Community Church Net of receipts / (payments) before transfers Grants paid in relation to charitable activities undertaken by others Payments in relation to charitable activities undertaken directly |
Unrestricted Funds £ 27,542 - 8,547 2,040 68 38,198 - - 38,198 29,080 5,300 34,380 3,818 - 3,818 42,512 46,329 |
Restricted Funds £ 1,874 3,500 - - - 5,374 - - 5,374 4,057 100 4,157 1,217 - 1,217 3,019 4,236 |
2021 £ 29,416 3,500 8,547 2,040 68 43,572 - - 43,572 33,137 5,400 38,537 5,035 - 5,035 45,531 50,566 |
12Nov2018 to 31Mar2020 £ |
|---|---|---|---|---|
| 42,986 - 5,468 - 138 |
||||
| 48,592 | ||||
| 39,619 | ||||
| 39,619 | ||||
| 88,211 | ||||
| 33,870 8,810 |
||||
| 42,680 | ||||
| 45,531 - |
||||
| 45,531 - |
||||
| 45,531 |
The notes on pages 7 - 8 form part of these accounts.
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THE WELL COMMUNITY CHURCH
STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 MARCH 2021
| A Cash funds Bank operating accounts Bank deposits Petty cash B Other monetary assets Gift aid due to charity Other debtors Return of funds from postponed mission trip C Liabilities Unbilled fee for Independent Examination PAYE due Unpaid expenses at period end Pension deductions due to be paid over D Assets retained for charity's own use Equipment |
Unrestricted funds £ 9,602 36,717 10 46,329 5,461 - - 5,461 882 126 24 71 1,103 |
Restricted funds £ 4,236 - - 4,236 - - - - - - - - - |
12Nov2018 to 2021 31Mar2020 £ £ 13,839 8,872 36,717 36,649 10 10 50,566 45,531 5,461 8,518 - 1,040 - 1,000 5,461 10,558 882 870 126 123 24 75 71 69 1,103 1,137 Value Value 2021 2020 £ £ 30,938 26,918 30,938 26,918 |
12Nov2018 to 2021 31Mar2020 £ £ 13,839 8,872 36,717 36,649 10 10 50,566 45,531 5,461 8,518 - 1,040 - 1,000 5,461 10,558 882 870 126 123 24 75 71 69 1,103 1,137 Value Value 2021 2020 £ £ 30,938 26,918 30,938 26,918 |
|---|---|---|---|---|
| 8,872 36,649 10 |
||||
| 45,531 | ||||
| 8,518 1,040 1,000 |
||||
| 10,558 | ||||
| 870 123 75 69 |
||||
| 1,137 | ||||
| Value 2020 £ |
||||
| 26,918 | ||||
| 26,918 |
The trustees have used insurance values as an approximation for current values.
E Guarantees and secured debts
The charity has not given any guarantees and has not provided its assets as security for any liabilities.
The accounts were approved by the trustees and signed on their behalf by:
Kathy Long
Date: 5 September 2021
The notes on pages 7 - 8 form part of these accounts.
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THE WELL COMMUNITY CHURCH
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations and grants which are to be used in accordance with specific restrictions imposed by donors and funders; they include donations received from appeals for specific activities or projects.
| General funds £ 2 Payments in relation to charitable activities undertaken directly Employment costs (Note 4) 21,103 Premises hire 2,340 Church activities / ministry expenses 399 Teaching, training & conferences 490 Subscriptions 588 Travel 73 Repairs & maintenance incl. equipment 535 Administration costs 1,741 Insurance 941 Accounts and examination 870 'Make Lunch' costs - 29,080 3 Grants paid in relation to charitable activities undertaken by others Grants for: Overseas mission 5,200 Local mission 100 5,300 |
Restricted Funds £ - - 638 - - - - - - - 3,419 4,057 100 - 100 |
Total 12Nov2018 to 2021 31Mar2020 £ £ 21,103 17,932 2,340 2,340 1,037 3,247 490 1,476 588 601 73 992 535 2,486 1,741 1,827 941 861 870 810 3,419 1,297 33,137 33,870 5,300 8,050 100 760 5,400 8,810 |
Total 12Nov2018 to 2021 31Mar2020 £ £ 21,103 17,932 2,340 2,340 1,037 3,247 490 1,476 588 601 73 992 535 2,486 1,741 1,827 941 861 870 810 3,419 1,297 33,137 33,870 5,300 8,050 100 760 5,400 8,810 |
|---|---|---|---|
| 17,932 2,340 3,247 1,476 601 992 2,486 1,827 861 810 1,297 |
|||
| 33,870 | |||
| 8,050 760 |
|||
| 8,810 |
4 Transactions with related parties
The charity had two part time employees during the year. Its activities are generally carried out by volunteers.
Kathy Long, a trustee, received a sum of £1,200 for her role as Treasurer as permitted by the governing document.
No amounts were paid to any other trustee or to any person connected to them other than reimbursement of expenditure incurred on behalf of the church.
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THE WELL COMMUNITY CHURCH
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
5 Movement on funds
| Opening Balance £ Restricted funds Mission fund - Hardship fund 732 Langney Chaplaincy 389 'Make Lunch' project 1,553 Special collections 345 Total Restricted 3,019 General Funds 42,512 Unrestricted, general funds 42,512 Total Funds 45,531 |
Receipts £ 100 - 100 5,124 50 5,374 38,198 38,198 43,572 |
Payments £ (100) (164) (35) (3,419) (439) (4,157) (34,380) (34,380) (38,537) |
Transfers - (44) - - 44 - - - - |
Closing Balance £ - 524 455 3,258 - |
|---|---|---|---|---|
| 4,236 46,329 |
||||
| 46,329 | ||||
| 50,566 |
The 'Make Lunch' project includes grant income for specific elements of the project; the charity has complied with all aspects of the funding.
The transfer from 'Hardship fund' to 'Special collections' was to cover expenditure during the year and is in line with donor restrictions.
6 Shinewater Community Church
The CIO was formed on 12 November 2018 to continue the activities of Shinewater Community Church (the 'Trust') (formerly registered under charity number 1035151). On 1 April 2019, the Trust transferred its activities and net assets to the CIO. The cash received from the Trust is shown separately in the Receipts and Payments accounts.
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