## The Well Community Church
Report and Accounts Year ended 31 March 2021
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
## **THE WELL COMMUNITY CHURCH**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **LEGAL & ADMINISTRATIVE DETAILS**
ADDRESS FOR CORRESPONDENCE 7 Offham Close Eastbourne BN23 8LU GOVERNING DOCUMENT CIO - FOUNDATION Registered 12 Nov 2018 CHARITY REGISTRATION NUMBER 1180649 TRUSTEES Kathy Long Flossie Hayllar Janet Jobbins Alisdair Tompson (until 23 Aug 2020) Mark Hayllar (from 12 Nov 2020) BANKERS Barclays Bank PLC Bexhill-on Sea East Sussex INDEPENDENT EXAMINER Mary Evans Stewardship 1 Lamb's Passage LONDON EC1Y 8AB **INDEX** Page 1 Legal & Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7-8 Notes to the Accounts
Page 1
## **THE WELL COMMUNITY CHURCH**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MARCH 2021**
The Trustees have pleasure in submitting the Report and Accounts for the year to 31 March 2021.
## **Objects of the charity**
The charity, which is a church, is governed by a constitution and is constituted as a charitable incorporated organisation. The charity's principal objects, as set out in its governing document, are:
a) the advancement of the Christian faith in accordance with the Statement of Faith; and
b) the relief of poverty
## **Summary of the charity's main activities and achievements**
To further the above objects and vision, the charity's main activities and achievements were as follows:
At the Well Community Church, we reach out into our Community through being the hands and feet of Jesus.
## **Light Night**
In 2020 we were unable, for the first time in 7 years, to run this amazing event due to the Covid19 lockdown. We are hoping to be able to re-launch the ‘Light Night’ event again later in October 2021.
## **Langney Chaplaincy**
Every Tuesday morning at the Langney Shopping Centre prior to the Covid19 lockdown you would have been greeted with a warm welcome and smiles. Between March and September of 2020, we used ‘Facebook live’ to bring a message of hope every 2 to 3 weeks. During the brief lifting of lockdown from October 2020 to early January 2021 we were able to be back in the Shopping Centre and present in a covid safe way. Since January 2021 we have not been able to operate due to the Covid Lockdown being reinstated. Although individuals who make up the Chaplaincy team and shop at Langney Centre have continued to keep a prayer presence there while they shop for their essential items.
We are hoping to resume the Chaplaincy in liaison with the Shopping Centre Management around August, being aware of the need for the safety of all in the Shopping Centre.
## **MakeLunch @ St B’s**
MakeLunch could not operate as 'normal' during 2020 / 21. This led to an innovative approach of delivering hot food to families. This was advertised with the local schools and parents had to book directly with the MakeLunch coordinator. Volunteers were recruited from local churches.
During the summer holidays 2020 we served 528 meals over 6 weeks.
In October half term we served 75 meals.
During the Christmas break we delivered 81 meals and in the February half term we served 126 meals.
Each meal was delivered with either a craft activity or a gift for the families.
Meal deliveries continued during the Easter and May holidays and we hope to be back offering an 'in-person' MakeLunch from the summer this year.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
## **Impact of Covid-19**
In accordance with Government regulations, relating to Covid-19, the church had its last public meeting on Sunday 15th March 2020. By Wednesday 25th March we had registered with Zoom. We ensured that we had the correct licences, with regard to music, to cover live and recorded music via streaming.
All meetings were then transferred online enabling continued contact between members. Where possible assistance was given to those who struggled with technology. Phone support ‘buddy’ groups were also set up to encourage personal support between small groups. Being a small church, the Sunday meetings gave an ideal opportunity, during the early stages of lockdown, to keep a check on how everyone was dealing with the situation. Following easing of restrictions late in 2020 we had a few meetings in the building but it was felt, due to our small numbers and the restrictions that were still in place with regard to masks and little contact, that it was more beneficial to continue to meet on Zoom.
From a financial perspective a lot of members already gave by online banking. Some who would normally give in person transferred their giving online. For those who couldn’t access online banking cash or cheques were collected by, or delivered to, the treasurer. The 2 employees have not been furloughed and have been able to continue in their roles adapting to the lockdown requirements.
The government guidance is being monitored closely and reviewed regularly. Moving forward we anticipate resuming our meetings once restrictions allow. At this point we will undertake a risk assessment and ensure all risks are mitigated as required.
## **Financial review**
During the year the charity received £43,572 in regular income. The charity made payments of £38,537 in relation to its charitable activities, resulting in cash held by the charity of £50,566 at 31 March 2021.
## **Reserves policy**
For the year ended 31 March 2021 the trustees determined that the charity should aim to hold unrestricted cash of no less than £27,868 (which equates to about 12 months' of unrestricted essential expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. Essential expenditure includes operating costs, such as those relating to employment, as well as those required by law, such as the annual Independent Examination. At the period-end, the charity held unrestricted cash of £46,329 and the charity is complying with its reserves policy.
Page 2
## **Governance**
Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. New trustees are recruited and appointed by the existing trustees, with input from the leadership team, by a majority vote.
## **Risk statement**
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
## **Responsibilities of trustees**
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
## **Approval**
This report was approved by the trustees and signed on their behalf by:
Kathy Long
Date: 5 September 2021
Page 3
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **THE WELL COMMUNITY CHURCH**
I report to the trustees on my examination of the accounts of The Well Community Church ('the charity') for the year ended 31 March 2021 on pages 5 to 8 following.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mary Evans
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 9 September 2021
Page 4
## **THE WELL COMMUNITY CHURCH**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 MARCH 2021**
|Notes
**_Income receipts_**
Donations
Grants
Gift aid receipts
Other income
Interest
**_Capital and similar receipts_**
6
**_Total receipts_**
**Payments**
2
3
**_Total payments_**
Transfers between funds
**Net movement in funds**
**Cash funds at this period end**
A
Cash funds brought forward
Cash received on the transfer of activities
from Shinewater Community Church
Net of receipts / (payments) before transfers
Grants paid in relation to charitable activities
undertaken by others
Payments in relation to charitable activities
undertaken directly|Unrestricted
Funds
£
27,542
-
8,547
2,040
68
38,198
-
-
38,198
29,080
5,300
34,380
3,818
-
3,818
42,512
46,329|Restricted
Funds
£
1,874
3,500
-
-
-
5,374
-
-
5,374
4,057
100
4,157
1,217
-
1,217
3,019
4,236|2021
£
29,416
3,500
8,547
2,040
68
43,572
-
-
43,572
33,137
5,400
38,537
5,035
-
5,035
45,531
50,566|12Nov2018 to
31Mar2020
£|
|---|---|---|---|---|
|||||42,986
-
5,468
-
138|
|||||48,592|
|||||39,619|
|||||39,619|
||||||
|||||88,211|
|||||33,870
8,810|
|||||42,680|
|||||45,531
-|
|||||45,531
-|
|||||45,531|
The notes on pages 7 - 8 form part of these accounts.
Page 5
## **THE WELL COMMUNITY CHURCH**
## **STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 MARCH 2021**
|**A**
**Cash funds**
Bank operating accounts
Bank deposits
Petty cash
**B**
**Other monetary assets**
Gift aid due to charity
Other debtors
Return of funds from postponed mission trip
**C**
**Liabilities**
Unbilled fee for Independent Examination
PAYE due
Unpaid expenses at period end
Pension deductions due to be paid over
**D**
**Assets retained for charity's own use**
Equipment|Unrestricted
funds
£
9,602
36,717
10
**46,329**
5,461
-
-
**5,461**
882
126
24
71
**1,103**|Restricted
funds
£
4,236
-
-
**4,236**
-
-
-
**-**
-
-
-
-
**-**|12Nov2018 to
2021
31Mar2020
£
£
13,839
8,872
36,717
36,649
10
10
**50,566**
**45,531**
5,461
8,518
-
1,040
-
1,000
**5,461**
**10,558**
882
870
126
123
24
75
71
69
**1,103**
**1,137**
Value
Value
2021
2020
£
£
30,938
26,918
30,938
26,918|12Nov2018 to
2021
31Mar2020
£
£
13,839
8,872
36,717
36,649
10
10
**50,566**
**45,531**
5,461
8,518
-
1,040
-
1,000
**5,461**
**10,558**
882
870
126
123
24
75
71
69
**1,103**
**1,137**
Value
Value
2021
2020
£
£
30,938
26,918
30,938
26,918|
|---|---|---|---|---|
|||||8,872
36,649
10|
|||||**45,531**|
|||||8,518
1,040
1,000|
|||||**10,558**|
|||||870
123
75
69|
|||||**1,137**|
|||||Value
2020
£|
|||||26,918|
|||||26,918|
The trustees have used insurance values as an approximation for current values.
## **E Guarantees and secured debts**
The charity has not given any guarantees and has not provided its assets as security for any liabilities.
The accounts were approved by the trustees and signed on their behalf by:
Kathy Long
Date: 5 September 2021
The notes on pages 7 - 8 form part of these accounts.
Page 6
## **THE WELL COMMUNITY CHURCH**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **1 Accounting policies**
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations and grants which are to be used in accordance with specific restrictions imposed by donors and funders; they include donations received from appeals for specific activities or projects.
|General
funds
£
**2**
**Payments in relation to charitable activities undertaken directly**
Employment costs (Note 4)
21,103
Premises hire
2,340
Church activities / ministry expenses
399
Teaching, training & conferences
490
Subscriptions
588
Travel
73
Repairs & maintenance incl. equipment
535
Administration costs
1,741
Insurance
941
Accounts and examination
870
'Make Lunch' costs
-
29,080
**3**
**Grants paid in relation to charitable activities undertaken by others**
Grants for:
Overseas mission
5,200
Local mission
100
5,300|Restricted
Funds
£
-
-
638
-
-
-
-
-
-
-
3,419
4,057
100
-
100|Total 12Nov2018 to
2021
31Mar2020
£
£
21,103
17,932
2,340
2,340
1,037
3,247
490
1,476
588
601
73
992
535
2,486
1,741
1,827
941
861
870
810
3,419
1,297
33,137
33,870
5,300
8,050
100
760
5,400
8,810|Total 12Nov2018 to
2021
31Mar2020
£
£
21,103
17,932
2,340
2,340
1,037
3,247
490
1,476
588
601
73
992
535
2,486
1,741
1,827
941
861
870
810
3,419
1,297
33,137
33,870
5,300
8,050
100
760
5,400
8,810|
|---|---|---|---|
||||17,932
2,340
3,247
1,476
601
992
2,486
1,827
861
810
1,297|
||||33,870|
||||8,050
760|
||||8,810|
## **4 Transactions with related parties**
The charity had two part time employees during the year. Its activities are generally carried out by volunteers.
Kathy Long, a trustee, received a sum of £1,200 for her role as Treasurer as permitted by the governing document.
No amounts were paid to any other trustee or to any person connected to them other than reimbursement of expenditure incurred on behalf of the church.
Page 7
## **THE WELL COMMUNITY CHURCH**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **5 Movement on funds**
|Opening
Balance
£
**Restricted funds**
Mission fund
-
Hardship fund
732
Langney Chaplaincy
389
'Make Lunch' project
1,553
Special collections
345
**Total Restricted**
3,019
**_General Funds_**
42,512
**Unrestricted, general funds**
42,512
**Total Funds**
45,531|Receipts
£
100
-
100
5,124
50
5,374
38,198
38,198
43,572|Payments
£
(100)
(164)
(35)
(3,419)
(439)
(4,157)
(34,380)
(34,380)
(38,537)|Transfers
-
(44)
-
-
44
-
-
-
-|Closing
Balance
£
-
524
455
3,258
-|
|---|---|---|---|---|
|||||4,236
46,329|
|||||46,329|
|||||50,566|
The 'Make Lunch' project includes grant income for specific elements of the project; the charity has complied with all aspects of the funding.
The transfer from 'Hardship fund' to 'Special collections' was to cover expenditure during the year and is in line with donor restrictions.
## **6 Shinewater Community Church**
The CIO was formed on 12 November 2018 to continue the activities of Shinewater Community Church (the 'Trust') (formerly registered under charity number 1035151). On 1 April 2019, the Trust transferred its activities and net assets to the CIO. The cash received from the Trust is shown separately in the Receipts and Payments accounts.
Page 8