Registered Charity Number: 1180524
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 March 2023
for
Let's Play Project
Registered Charity No. 1180524
Registered Charity Number: 1180524
Let's Play Project
Contents of the Financial Statements
for the Year Ended 31 March 2023
| Report of the Trustees Independent Examiner's Report Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements |
Page |
|---|---|
| 1-2 3 4 5 6-8 |
Registered Charity Number: 1180524
Let's Play Project
Report of the Trustees
for the Year Ended 31 March 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
The Let's Play Project enables young people with special needs or disability to access leisure activities after school and during school holidays by training and providing play workers in supporting a dedicated centre where all can meet.
The Let's Play Project: A) Trains play workers
B) Supports parents/carers
C) Works with local venues to ensure access for all
OVERVIEW
The Let’s Play Project in Banbury provides specialised play and respite, it’s a welcoming beacon of play, escape and creativity for Young People with additional needs and their families within our local community. We have been incredibly fortunate to be able to provide over 20 years of tailored specialist play, social and respite provision for children, young people, and their families in Banbury. Heading into our 22nd year we want to continue developing, growing, and providing a safe place for young people to explore their independence, where possible, and for families to know their children are in safe hands.
We offer over 140 children and young people a safe, fun and welcoming environment where they can socialise, build relationships and develop important life skills whilst also allowing their parents respite to spend time with other siblings, work, run errands and socialise.
Having a disability or complex needs can be extremely isolating, both for the child and their families. The Let’s Play Project allows a space for children and young people to create and nurture a social life which otherwise may be unavailable. Mainstream provisions are not aware or are unable to provide the level of support these children need, we were created to ensure this lack of mainstream support did not impact some of the most vulnerable children in the area.
As the largest commissioned provider in North Oxfordshire, our provision continues to develop with those using the service. We work with families, children, and young people, some of whom have attended since inception, to ensure the provision meets their needs, whilst creating a thriving environment full of joy and laughter. Oxfordshire County Council commends us as a best practice to other providers.
Families have expressed the lifeline that The Let’s Play Project has been for them. The daily stresses of having complex needs, ongoing barriers to activities, and the lack of understanding from the public often take a toll on our young people’s mental health, and their families’. We work with our attendees to explore this, producing a safe place to understand, communicate and advocate for their needs. This has saved families from crisis.
FINANCIAL REVIEW
Total income generated during the year was £313,604 (2022 - £318,319) deducting expenditure of £308,286 (2022 - £251,539) this leaves a surplus of £5,318 (2022 - £66,780). This gives total unrestricted reserves of £72,098 to carry forward at the year end.
RESERVES POLICY
It is The Let’s Play Projects' policy to aim to maintain reserves of at least 3 months core running costs, which it was able to do during the year thanks to the continued support of the various funders and donors.
FUTURE PLANS
New team: Following a recent restructure of the staff team, we have promoted our Activities Manager to be the overall Charity Manager and we are in the process of recruiting new team members to support her in this new and diverse role.
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Let's Play Project Register Charity Number.. 1180524 Re rt ofthè Ttee$ for the Year Endèd 31 Mor¢h 2023 FUTURE PLANS (Continued Funding.. We are expecting teTxJer lor Ihe OCC lunding during this financial year and wll be f(Kused o developing a tx)mpiehen5ive and compelling lyd to ensure continue lo secure funding to provide these vital services for our yourig people and their families. In addition we have etYJaged a professional lundraiser lo help us identify and apply to trusts. fcyjndations and for 81$ that provide funding thildren's tharrties like The Let's Play Project. Expanding our services.. FolICIng feedb from the lamilies and young peo we support". we have noticed a huge gap in services and activities available lor young adults wth addibonal needs. This year we are developing a project which supports young adults transrtioning from thild tts adult services providing a farniliar space of age- appropriate aclwilie5 durin9 unsettling times We anticipate 10 young a¢Julls wll be 5UPPOrted from 21 sl April 1 day a week from 9".30atn-2".30ptn. In September we wll wn this provision 3 days per week whilst continuing to grow the numbers. We will be workiry with providers in the local ojmmunity wnning a programme of activities both al our hub in Twyford and out in the (xjrnmunrty. AclNilies indude. yooa. Iwkino after an alk>tment. qym sèssitsns, budqetin STRUCTURE, GOVERNANCE AND MANAGEMENT The Let's Play Project 15 3 registered Chartslable Iiicorwrated Organisatioti ICIOI registralion number 1180524 and is controlled by 115 governing constilulion. REFERENCE AND ADMINISTRATIVE DETAILS Re9151ered Charity number 1180524 Principal address Twyford Road Twyford Banbury Oxoi) OX17 3JL Trustees Deborah Coles (Chairl Talyana Stewart Shirley Gellei)urn L&slie Haynes Ellie Mil[ Daiiiel Coppin {re5igrd 18 Jatiuary 2023) Doiiglas Scoll (reged 18 Janiiary 2023 Mary McGuiie Gary Gibbs Neil Fraser lappoinled 14 Seplember 20221 Nihal Widdowson lappointed 6 December 20221 Independent Examiner Andrew Dolla$0 ACA 17 L3ke INalk Adderbury 83nbury Oxon OX17 3JL Approved by oidw of the board of Irvstees on and gned on Ils behalf by". Tru51ee
Let's Play Project RoisterBd Charity Number. 1180524 INDEPENDENT EXAAIINERE REPORT For the r ended 31 March 2023 Independent examln•rfs rep1 on th• a¢c¢Kmts to8. Rospective respolbIlItIO8 of tru8t•os and ox•nln•r As described on pages 1 to 2 Trustaes are responsib for Ihg weparation of the acCjnIs. 11 C¢Y18ider that an audit 15 not required for tIMs Jpar lUleT secticm 144(21 of th8 Ch8rtties Act 2011 {th0 2011 Act) arKI that an 11thent examination is needgJ. The gross irtomè ex¢o8(Ipd £250,OC(l and l am qualffied to underfake the exaThnatw)n by bg a quaffi1 member of the InstitutÈ of Chartered AcctHJntanls of England aThl W818s. It is my responsibility to: Oxaming Ihg accounts (under seclth 145 of the 2011 )." follow the procedures laid dthvn in the General DeCI15 givon by the Charity Comfnissioner5 lunder seclic#) 1495Mb) of 2011 P£t): Basits of ind•p•nd8nt ninr statsm•n¢ My eXaminatic VAS Ca18d wt in aordae ith en by the Chanty CorrnYi88ion. An examination inclLths a r8vi&w of ac(xnting records k8pt by charity and a comparison of th8 accounts esered wth those recorts. It also in(knles c(nsideraim (rf any unusual ilerr6 or dlsdosures in the accounts. and soeking explanalions Trustees concemiThJ any such mattgrs. Tho procedures undertaken, vkniFst similar to those requir&J kn an audit. Ik) rt [0vIj8 all the evidenc8 that would be requrred In 3 fijll audrf(. and consequenty I do r)t express an art opw7ion as lo ¥thether the accounts present a and the report is tt) matters set J1 in the stat8m8nt b8. Indgp•nd•nt •xamln•es stat•m¥ In ¢(nectiOn Y1h my exarrinakn. Th) maknial mattors havo (xno to my aknticffi gfves mo cause ¢0 believe that in. any rrAlerial rewL the acnI1j fettxds were rh)t kepl in wrth StKl 130 crf thè 2011 A( or the accounts did not acc 7Mth Ihe accounlitryj r8c(Mts: or Ihe acc(xJnts did (x)mpty with Ihe reqUIentS Ihe fom and content of accounts set cmjt in thè Ch8rrbe5 {AccoJnts and R8wts} RegUlat•S 2008 Oth81 than any requirwnent that the accounts give a ITU8 and vi8w is not a matter corldered as part of an Irnlekden1 examinalion. I have no cOrmS and have cx)me 8CTOSS other matters in connth Ihe examination to %thieh aitentlon should be dravm in this report kn ordor to enable a proper understsnding of the accounts to be roached. Signed.. IJU-- i ( A...,l
Registered Charity Number: 1180524
Let's Play Project
Statement of Financial Activities
for the Year 31 March 2023
| INCOME FROM Transfers from related party Donations and fundraising Charitable activities |
Notes 2 |
Unrestricted funds £ - 59,592 77,412 |
Restricted funds 2023 Total Funds 2022 Total Funds £ £ £ - - 100,527 - 59,592 35,942 176,600 254,012 181,850 |
|---|---|---|---|
| TOTAL INCOME EXPENDITURE Donations and fundraising Charitable activities |
3 | 137,004 (8,576) (123,110) |
176,600 313,604 318,319 - (8,576) (2,287) (176,600) (299,710) (249,252) |
| TOTAL EXPENDITURE | (131,686) | (176,600) (308,286) (251,539) |
|
| NET INCOME RECONCILIATION OF FUNDS Total funds brought forward |
5,318 66,780 |
- 5,318 66,780 - 66,780 - |
|
| TOTAL FUNDS CARRIED FORWARD | 9 | 72,098 | - 72,098 66,780 |
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Let's Play Project Registered Charity Number. 1180524 ststement of Financial Position for the Year Ended 31 March 2023 2023 Total Funds 2022 Total Funds Unrestrlcted Restricted funds funds Notes FIXED ASSETS Tangible assets 1.012 1,012 1.800 CURRENT ASSETS Debtors Cash in hand 14.419 81.020 14,419 8,195 81.020 58,653 95,439 95.439 66,848 CREDITORS Amounts falling due wrthin one year 124.3531 124,353) 11,8681 NET CURRENT ASSETS 71.086 71,086 64.980 NET ASSETS 72,098 72,098 66.780 FUNDS Unrestricted funds Restricted funds TOTAL FUNDS 72.098 66.780 72.098 66.780 The financial ststements were approved by the Board of Truslees and authorised for issue on and were signed on ils behalf by.. Chair of truslees
Registered Charity Number: 1180524
Let's Play Project
Notes to the Financial Statements
for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor Vehicles - 25% straight-line
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
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Registered Charity Number: 1180524
Let's Play Project
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
2.TRANSFERS FROM RELATED PARTY
| From Let's Play Project Banbury Charity number 1111944 |
Unrestricted funds Restricted funds 2023 Total Funds 2022 Total Funds £ £ £ £ - - - 100,527 |
|---|---|
This relates to the 2021 transfer of all of the assets and activities of Let's Play Project Banbury.
3. EXPENDITURE - CHARITABLE ACTIVITIES
| Staffing (see note 4) Direct activity costs Administration & Office Space Accountancy, Legal & Professional Other Administration Vehicle Costs 4. STAFFING COSTS Gross salaries Employers National Insurance Staff pensions |
Unrestricted funds Restricted funds 2023 Total Funds 2022 Total Funds £ £ £ £ 68,096 155,976 224,072 179,956 18,483 10,619 29,102 24,810 19,393 7,864 27,257 25,163 1,993 - 1,993 1,499 9,986 2,141 12,127 14,099 5,159 - 5,159 3,725 123,110 176,600 299,710 249,252 Unrestricted funds Restricted funds 2023 Total 2022 Total £ £ £ £ 68,096 152,357 220,453 176,479 - 1,773 1,773 1,699 - 1,846 1,846 1,778 68,096 155,976 224,072 179,956 |
|---|---|
The average number of persons employed by the charity during the year was:
| Core staff and leaders Part-time sessional workers |
2023 2022 No. No. 5 6 50 44 55 50 |
|---|---|
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year 31 March 2023 nor for the period ended 31 March 2022.
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the period ended 31 March 2022.
The Independent Examiner's fees for the year amounted to £160 (2022 - £160)
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Registered Charity Number: 1180524
Let's Play Project
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
| 6. TANGIBLE FIXED ASSETS Cost As at 1 April 2022 Additions in the period As at 31 March 2023 Depreciation As at 1 April 2022 Charge for the period As at 31 March 2023 Net Book Value As at 31 March 2023 As at 31 March 2022 7. DEBTORS Amounts falling due within one year Accounts Receivable Less provision for bad debts Prepayments and accrued income 8. CREDITORS Amounts falling due within one year Accounts payable Accruals 9. MOVEMENT IN FUNDS 2023 Unrestricted As at 1 April 2022 66,780 Income in the Year General Funds 137,004 - Get Active - Bailey Thomas Trust - 203,784 Expenditure in the year General Funds (131,686) - Get Active - Bailey Thomas Trust - (131,686) As at 31 March 2023 72,098 Oxon County Council Tender Oxon County Council Tender |
2023 Restricted 2023 Total - 66,780 - 137,004 176,600 176,600 - - - - 176,600 380,384 - (131,686) (176,600) (176,600) - - - - (176,600) (308,286) - 72,098 |
2022 Unrestricted - 139,192 - - - 139,192 (72,412) - - - (72,412) 66,780 |
Motor Vehicles £ 3,150 - 3,150 1,350 788 2,138 1,012 1,800 2023 2022 £ £ 12,200 7,609 (2,615) (2,615) 4,834 3,201 14,419 8,195 2023 2022 £ £ 1,089 - 23,264 1,868 24,353 1,868 2022 Restricted 2022 Total - - - 139,192 164,571 164,571 11,556 11,556 3,000 3,000 179,127 318,319 - (72,412) (164,571) (164,571) (11,556) (11,556) (3,000) (3,000) (179,127) (251,539) - 66,780 |
|---|---|---|---|
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