Registered Charity Number: 1180524
## **Report of the Trustees and**
## **Unaudited Financial Statements**
**for the Year Ended 31 March 2023**
## **for**
**Let's Play Project**
**Registered Charity No. 1180524**
Registered Charity Number: 1180524
**Let's Play Project**
## **Contents of the Financial Statements**
## **for the Year Ended 31 March 2023**
|Report of the Trustees
Independent Examiner's Report
Statement of Financial Activities
Statement of Financial Position
Notes to the Financial Statements|Page|
|---|---|
||1-2
3
4
5
6-8|
Registered Charity Number: 1180524
## **Let's Play Project**
## **Report of the Trustees**
## **for the Year Ended 31 March 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
The Let's Play Project enables young people with special needs or disability to access leisure activities after school and during school holidays by training and providing play workers in supporting a dedicated centre where all can meet.
The Let's Play Project: A) Trains play workers
B) Supports parents/carers
C) Works with local venues to ensure access for all
## **OVERVIEW**
The Let’s Play Project in Banbury provides specialised play and respite, it’s a welcoming beacon of play, escape and creativity for Young People with additional needs and their families within our local community. We have been incredibly fortunate to be able to provide over 20 years of tailored specialist play, social and respite provision for children, young people, and their families in Banbury. Heading into our 22nd year we want to continue developing, growing, and providing a safe place for young people to explore their independence, where possible, and for families to know their children are in safe hands.
We offer over 140 children and young people a safe, fun and welcoming environment where they can socialise, build relationships and develop important life skills whilst also allowing their parents respite to spend time with other siblings, work, run errands and socialise.
Having a disability or complex needs can be extremely isolating, both for the child and their families. The Let’s Play Project allows a space for children and young people to create and nurture a social life which otherwise may be unavailable. Mainstream provisions are not aware or are unable to provide the level of support these children need, we were created to ensure this lack of mainstream support did not impact some of the most vulnerable children in the area.
As the largest commissioned provider in North Oxfordshire, our provision continues to develop with those using the service. We work with families, children, and young people, some of whom have attended since inception, to ensure the provision meets their needs, whilst creating a thriving environment full of joy and laughter. Oxfordshire County Council commends us as a best practice to other providers.
Families have expressed the lifeline that The Let’s Play Project has been for them. The daily stresses of having complex needs, ongoing barriers to activities, and the lack of understanding from the public often take a toll on our young people’s mental health, and their families’. We work with our attendees to explore this, producing a safe place to understand, communicate and advocate for their needs. This has saved families from crisis.
## **FINANCIAL REVIEW**
Total income generated during the year was £313,604 (2022 - £318,319) deducting expenditure of £308,286 (2022 - £251,539) this leaves a surplus of £5,318 (2022 - £66,780). This gives total unrestricted reserves of £72,098 to carry forward at the year end.
## **RESERVES POLICY**
It is The Let’s Play Projects' policy to aim to maintain reserves of at least 3 months core running costs, which it was able to do during the year thanks to the continued support of the various funders and donors.
## **FUTURE PLANS**
**New team:** Following a recent restructure of the staff team, we have promoted our Activities Manager to be the overall Charity Manager and we are in the process of recruiting new team members to support her in this new and diverse role.
1
Let's Play Project
Register Charity Number.. 1180524
Re
rt ofthè Ttee$
for the Year Endèd 31 Mor¢h 2023
FUTURE PLANS (Continued
Funding.. We are expecting teTxJer lor Ihe OCC lunding during this financial year and wll be f(Kused o
developing a tx)mpiehen5ive and compelling lyd to ensure continue lo secure funding to provide these vital
services for our yourig people and their families. In addition we have etYJaged a professional lundraiser lo help us
identify and apply to trusts. fcyjndations and for 81$ that provide funding thildren's tharrties like The Let's Play
Project.
Expanding our services.. FolICIng feedb from the lamilies and young peo we support". we have noticed a
huge gap in services and activities available lor young adults wth addibonal needs. This year we are developing a
project which supports young adults transrtioning from thild tts adult services providing a farniliar space of age-
appropriate aclwilie5 durin9 unsettling times We anticipate 10 young a¢Julls wll be 5UPPOrted from 21 sl April 1 day a
week from 9".30atn-2".30ptn. In September we wll wn this provision 3 days per week whilst continuing to grow the
numbers. We will be workiry with providers in the local ojmmunity wnning a programme of activities both al our hub
in Twyford and out in the (xjrnmunrty. AclNilies indude. yooa. Iwkino after an alk>tment. qym sèssitsns, budqetin
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Let's Play Project 15 3 registered Chartslable Iiicorwrated Organisatioti ICIOI registralion number 1180524 and is
controlled by 115 governing constilulion.
REFERENCE AND ADMINISTRATIVE DETAILS
Re9151ered Charity number 1180524
Principal address
Twyford Road
Twyford
Banbury
Oxoi) OX17 3JL
Trustees
Deborah Coles (Chairl
Talyana Stewart
Shirley Gellei)urn
L&slie Haynes
Ellie Mil[
Daiiiel Coppin {re5igrd 18 Jatiuary 2023)
Doiiglas Scoll (reged 18 Janiiary 2023
Mary McGuiie
Gary Gibbs
Neil Fraser lappoinled 14 Seplember 20221
Nihal Widdowson lappointed 6 December 20221
Independent Examiner
Andrew Dolla$0 ACA
17 L3ke INalk Adderbury
83nbury
Oxon OX17 3JL
Approved by oidw of the board of Irvstees on
and gned on Ils behalf by".
Tru51ee
Let's Play Project
RoisterBd Charity Number. 1180524
INDEPENDENT EXAAIINERE REPORT
For the
r ended 31 March 2023
Independent examln•rfs rep1 on th• a¢c¢Kmts
to8.
Rospective respolbIlItIO8 of tru8t•os and ox•nln•r
As described on pages 1 to 2 Trustaes are responsib for Ihg weparation of the acCjnIs. 11
C¢Y18ider that an audit 15 not required for tIMs Jpar lUleT secticm 144(21 of th8 Ch8rtties Act 2011 {th0
2011 Act) arKI that an 11thent examination is needgJ. The gross irtomè ex¢o8(Ipd
£250,OC(l and l am qualffied to underfake the exaThnatw)n by b*g a quaffi1 member of the InstitutÈ of
Chartered AcctHJntanls of England aThl W818s.
It is my responsibility to:
Oxaming Ihg accounts (under seclth 145 of the 2011 )."
follow the procedures laid dthvn in the General DeCI15 givon by the Charity
Comfnissioner5 lunder seclic#) 1495Mb) of 2011 P£t):
Basits of ind•p•nd8nt ninr* statsm•n¢
My eXaminatic VAS Ca18d wt in aordae *ith en by the Chanty CorrnYi88ion.
An examination inclLths a r8vi&w of ac(xnting records k8pt by charity and a comparison of th8
accounts esered wth those recorts. It also in(knles c(nsideraim (rf any unusual ilerr6 or
dlsdosures in the accounts. and soeking explanalions Trustees concemiThJ any such mattgrs.
Tho procedures undertaken, vkniFst similar to those requir&J kn an audit. Ik) rt [0vIj8 all the evidenc8
that would be requrred In 3 fijll audrf(. and consequenty I do r*)t express an art opw7ion as lo ¥thether
the accounts present a and the report is tt) matters set J1 in the
stat8m8nt b8.
Indgp•nd•nt •xamln•es stat•m¥
In ¢(nectiOn Y1h my exarrinakn. Th) maknial mattors havo (*xno to my aknticffi gfves mo
cause ¢0 believe that in. any rrAlerial rewL
the acnI1j fettxds were rh)t kepl in wrth StKl 130 crf thè 2011 A(* or
the accounts did not acc 7Mth Ihe accounlitryj r8c(Mts: or
Ihe acc(xJnts did (x)mpty with Ihe reqUIentS Ihe fom and
content of accounts set cmjt in thè Ch8rrbe5 {AccoJnts and R8wts} RegUlat•S 2008 Oth81
than any requirwnent that the accounts give a ITU8 and vi8w is not a matter
corldered as part of an Irnlekden1 examinalion.
I have no cOrmS and have cx)me 8CTOSS other matters in connth Ihe examination to %thieh
aitentlon should be dravm in this report kn ordor to enable a proper understsnding of the accounts to be
roached.
Signed..
IJU--
i ( A...,l
Registered Charity Number: 1180524
**Let's Play Project**
## **Statement of Financial Activities**
## **for the Year 31 March 2023**
|**INCOME FROM**
Transfers from related party
Donations and fundraising
Charitable activities|Notes
2|**Unrestricted**
**funds**
**£**
-
59,592
77,412|**Restricted**
**funds**
**2023**
**Total**
**Funds**
**2022**
**Total**
**Funds**
**£**
**£**
**£**
-
-
100,527
-
59,592
35,942
176,600
254,012
181,850|
|---|---|---|---|
|**TOTAL INCOME**
**EXPENDITURE**
Donations and fundraising
Charitable activities|3|137,004
(8,576)
(123,110)|176,600
313,604
318,319
-
(8,576)
(2,287)
(176,600)
(299,710)
(249,252)|
|**TOTAL EXPENDITURE**||(131,686)|(176,600)
(308,286)
(251,539)|
|**NET INCOME**
**RECONCILIATION OF FUNDS**
Total funds brought forward||5,318
66,780|-
5,318
66,780
-
66,780
-|
|**TOTAL FUNDS CARRIED FORWARD**|9|72,098|-
72,098
66,780|
4
Let's Play Project
Registered Charity Number. 1180524
ststement of Financial Position
for the Year Ended 31 March 2023
2023
Total
Funds
2022
Total
Funds
Unrestrlcted Restricted
funds
funds
Notes
FIXED ASSETS
Tangible assets
1.012
1,012
1.800
CURRENT ASSETS
Debtors
Cash in hand
14.419
81.020
14,419
8,195
81.020 58,653
95,439
95.439 66,848
CREDITORS
Amounts falling due wrthin one year
124.3531
124,353) 11,8681
NET CURRENT ASSETS
71.086
71,086 64.980
NET ASSETS
72,098
72,098 66.780
FUNDS
Unrestricted funds
Restricted funds
TOTAL FUNDS
72.098 66.780
72.098 66.780
The financial ststements were approved by the Board of Truslees and authorised for issue on
and were signed on ils behalf by..
Chair of truslees
Registered Charity Number: 1180524
**Let's Play Project**
## **Notes to the Financial Statements**
## **for the Year Ended 31 March 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor Vehicles - 25% straight-line
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
6
Registered Charity Number: 1180524
## **Let's Play Project**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2023**
## 2.TRANSFERS FROM RELATED PARTY
|From Let's Play Project Banbury
Charity number 1111944|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**Funds**
**2022**
**Total**
**Funds**
**£**
**£**
**£**
**£**
-
-
-
100,527|
|---|---|
This relates to the 2021 transfer of all of the assets and activities of Let's Play Project Banbury.
## 3. EXPENDITURE - CHARITABLE ACTIVITIES
|Staffing (see note 4)
Direct activity costs
Administration & Office Space
Accountancy, Legal & Professional
Other Administration
Vehicle Costs
4. STAFFING COSTS
Gross salaries
Employers National Insurance
Staff pensions|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**Funds**
**2022**
**Total**
**Funds**
£
£
£
£
68,096
155,976
224,072
179,956
18,483
10,619
29,102
24,810
19,393
7,864
27,257
25,163
1,993
-
1,993
1,499
9,986
2,141
12,127
14,099
5,159
-
5,159
3,725
123,110
176,600
299,710
249,252
**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**2022**
**Total**
£
£
£
£
68,096
152,357
220,453
176,479
-
1,773
1,773
1,699
-
1,846
1,846
1,778
68,096
155,976
224,072
179,956|
|---|---|
The average number of persons employed by the charity during the year was:
|Core staff and leaders
Part-time sessional workers|**2023**
**2022**
No.
No.
5
6
50
44
55
50|
|---|---|
## 5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year 31 March 2023 nor for the period ended 31 March 2022.
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the period ended 31 March 2022.
The Independent Examiner's fees for the year amounted to £160 (2022 - £160)
7
Registered Charity Number: 1180524
**Let's Play Project**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2023**
|6. TANGIBLE FIXED ASSETS
**Cost**
As at 1 April 2022
Additions in the period
As at 31 March 2023
**Depreciation**
As at 1 April 2022
Charge for the period
As at 31 March 2023
**Net Book Value**
As at 31 March 2023
As at 31 March 2022
7. DEBTORS
Amounts falling due within one year
Accounts Receivable
Less provision for bad debts
Prepayments and accrued income
8. CREDITORS
Amounts falling due within one year
Accounts payable
Accruals
9. MOVEMENT IN FUNDS
2023
Unrestricted
As at 1 April 2022
66,780
Income in the Year
General Funds
137,004
-
Get Active
-
Bailey Thomas Trust
-
203,784
Expenditure in the year
General Funds
(131,686)
-
Get Active
-
Bailey Thomas Trust
-
(131,686)
As at 31 March 2023
72,098
Oxon County Council
Tender
Oxon County Council
Tender|2023
Restricted
2023
Total
-
66,780
-
137,004
176,600
176,600
-
-
-
-
176,600
380,384
- (131,686)
(176,600) (176,600)
-
-
-
-
(176,600) (308,286)
-
72,098|2022
Unrestricted
-
139,192
-
-
-
139,192
(72,412)
-
-
-
(72,412)
66,780|**Motor**
**Vehicles**
£
3,150
-
3,150
1,350
788
2,138
1,012
1,800
2023
2022
£
£
12,200
7,609
(2,615)
(2,615)
4,834
3,201
14,419
8,195
2023
2022
£
£
1,089
-
23,264
1,868
24,353
1,868
2022
Restricted
2022 Total
-
-
-
139,192
164,571
164,571
11,556
11,556
3,000
3,000
179,127
318,319
-
(72,412)
(164,571)
(164,571)
(11,556)
(11,556)
(3,000)
(3,000)
(179,127)
(251,539)
-
66,780|
|---|---|---|---|
|||||
8