2022-07-31-accounts - Society For The Study Of Sound And Music In Games

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01 / 08 / 2021 Day Month Year

31 / 07 / 2022 Day Month Year

Trustees' Annual Report for the period

From

Section A Reference and administration details

Charity name Society for the Study of Sound and Music in Games Other names charity is known by SSSMG Registered charity number (if any) 1180483 Charity's principal address SSSMG, UNIVERSITY OF CHICHESTER BOGNOR REGIS CAMPUS, UPPER BOGNOR ROAD BOGNOR REGIS Postcode PO21 1HR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Dr MARK SWEENEY	Executive Director	Founder & Board
Prof STEPHEN JOHN XAVIER BAYSTED	Editor-in-chief	Board
Dr TIMOTHY RICHARD DAVID SUMMERS	Associate Editor	Board
Dr MICHAEL LEE AUSTIN	Secretary	Board
Dr ELIZABETH JESSYN MEDINA- GRAY	Associate Editor	Board

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Dr MARK SWEENEY

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Trustee selection methods

Elected by board

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To build an extensive and diverse body of knowledge for the advancement of the understanding of, and education in, music and sound in games, for the public benefit; in particular, but not exclusively, by the dissemination of the latest scholarly research.

TAR

March 2012

Summary of the main Our main activity is the development and launch of a new scholarly activities undertaken for the journal (Journal of Sound and Music in Games) in partnership with the public benefit in relation to University of California Press; we completed our first volume in 2020. these objects (include within Other activities focus on engaging the community and facilitating this section the statutory collaboration via our website, which provides networking, event declaration that trustees have information and bibliographic information for members. had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

The main achievements and activities this financial year include Summary of the main continuing the publication of the Journal of Sound and Music in Games , achievements of the charity which is owned by the Society and published under contract with the during the year University of California Press (UCP). The agreement with UCP provides the Society with a royalty revenue stream (to be paid each year in arrears) with which we cover operating expenses and fund further activities in the future in line with our charitable goals. The 2021 royalty payment for the 2020 volume year was delayed and actually paid in Sept 2021, and therefore we received two payments this financial year, with the 2021 volume year royalty paid in February 2022. We appointed new co-Editors-in-Chief at the end of July 2022: Dr Elizabeth Medina-Gray and Dr Timothy Summers; Prof. Stephen Baysted remains a Trustee.

The Ludomusicology and NACVGM conferences also successfully took place and saw a small surplus, which will be utilized to support future conferences. We have designated the surpluses from each conference as restricted funds and won’t use them for other general purposes.

Section E Financial review

As part of our Financial Management Policy, we have agreed to establish Brief statement of the a small reserve as soon as we begin to generate income. charity’s policy on reserves The Director, Mark Sweeney, has paid for the initial start-up costs to Details of any funds materially establish the Society as a charity and to setup and maintain the website. in deficit The Trustees have agreed to refund these costs as and when the Society is in a position to do so, but it is clear that it is effectively an

TAR

March 2012

unenforceable loan with no interest or expiry date. We made headway paying off this debt in FY22 and it should be completely cleared in FY23.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Mark Sweeney Timothy Summers Timothy Summers Full name(s)[Mark Sweeney ] Position (eg Secretary, Director Co-Editor-in-Chief Chair, etc) Date 23/4/2023

TAR

March 2012

Society for the Study of Sound and Music in Games

Receipts and payments acco

08/01/2021

For the period from

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

to the nearest £

A1 Receipts

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Royalty 1,738 - -
Conference Fees - NACVGM - 2,178 -
- - -
- - -
- - -
- - -
- - -
- - -
1,738 2,178 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 1,738 2,178 -
A3 Payments
Repayment on Director Loan 250 - -
Website 235 - -
JSMG Translation 350 - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 835 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 835 - -
Net of receipts/(payments) 903 2,178 -
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
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Cash funds this year end 903 2,178 -

Section B Statement of assets and liabilities at the end of

			Unrestricted
Categories	Details		funds
			to nearest £
B1 Cash funds	NatWest PayPal	*Total cash funds*	303 599 - 903
	(agree balances with receipts and payments account(s))		OK
			Unrestricted
			funds
B2 Other monetary assets	Details		to nearest £ - - - - - -
			Fund to which
B3 Investment assets	Details		asset belongs Fund to which
B4 Assets retained for the	Details		asset belongs
charity’s own use			Fund to which
B5 Liabilities	Details Unenforceable interest-free loan to cover setup costs from Mark Sweeney (Trustee & Director)		liability relates

Signed by one or two trustees on behalf of all the trustees

Signature Print N Mark Sweeney Mark Sw Timothy Summers Timothy S	Signature Print N Mark Sweeney Mark Sw Timothy Summers Timothy S
Mark Sweeney	Mark Sw
Timothy Summers	Timothy S

180483

ounts

CC16a

07/31/2022

Total funds

Last year

to the nearest £

to the nearest £

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1,738 -
2,178 -
- -
- -
- -
- -
- -
- -
3,916 -
----- End of picture text -----

----- Start of picture text -----
-
- -
- -
3,916 -
250 -
235 -
350 -
- -
- -
- -
- -
- -
- -
835 -
----- End of picture text -----

----- Start of picture text -----
-
-
- -
835 -
3,081 -
- -
- -
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the period

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Restricted Endowment
funds funds
to nearest £ to nearest £
2,178 -
- -
- -
2,178 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
480
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-
-
-
-
----- End of picture text -----

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Date of
Name
approval
weeney 04/23/2023
ummers 04/23/2023
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