01 / 08 / 2021 Day Month Year
31 / 07 / 2022 Day Month Year
## **Trustees' Annual Report for the period**
**From**
**To**
## Section A Reference and administration details
**Charity name** Society for the Study of Sound and Music in Games **Other names charity is known by** SSSMG **Registered charity number (if any)** 1180483 **Charity's principal address** SSSMG, UNIVERSITY OF CHICHESTER BOGNOR REGIS CAMPUS, UPPER BOGNOR ROAD BOGNOR REGIS **Postcode PO21 1HR**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dr MARK
SWEENEY|Executive Director||Founder & Board|
||Prof STEPHEN
JOHN XAVIER
BAYSTED|Editor-in-chief||Board|
||Dr TIMOTHY
RICHARD DAVID
SUMMERS|Associate Editor||Board|
||Dr MICHAEL LEE
AUSTIN|Secretary||Board|
||Dr ELIZABETH
JESSYN MEDINA-
GRAY|Associate Editor||Board|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Dr MARK SWEENEY
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustee selection methods
Elected by board
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To build an extensive and diverse body of knowledge for the advancement of the understanding of, and education in, music and sound in games, for the public benefit; in particular, but not exclusively, by the dissemination of the latest scholarly research.
**TAR**
March **2012**
2
**Summary of the main** Our main activity is the development and launch of a new scholarly **activities undertaken for the** journal (Journal of Sound and Music in Games) in partnership with the **public benefit in relation to** University of California Press; we completed our first volume in 2020. **these objects (include within** Other activities focus on engaging the community and facilitating **this section the statutory** collaboration via our website, which provides networking, event **declaration that trustees have** information and bibliographic information for members. **had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
The main achievements and activities this financial year include **Summary of the main** continuing the publication of the _Journal of Sound and Music in Games_ , **achievements of the charity** which is owned by the Society and published under contract with the **during the year** University of California Press (UCP). The agreement with UCP provides the Society with a royalty revenue stream (to be paid each year in arrears) with which we cover operating expenses and fund further activities in the future in line with our charitable goals. The 2021 royalty payment for the 2020 volume year was delayed and actually paid in Sept 2021, and therefore we received two payments this financial year, with the 2021 volume year royalty paid in February 2022. We appointed new co-Editors-in-Chief at the end of July 2022: Dr Elizabeth Medina-Gray and Dr Timothy Summers; Prof. Stephen Baysted remains a Trustee.
The Ludomusicology and NACVGM conferences also successfully took place and saw a small surplus, which will be utilized to support future conferences. We have designated the surpluses from each conference as restricted funds and won’t use them for other general purposes.
## **Section E Financial review**
As part of our Financial Management Policy, we have agreed to establish **Brief statement of the** a small reserve as soon as we begin to generate income. **charity’s policy on reserves** The Director, Mark Sweeney, has paid for the initial start-up costs to **Details of any funds materially** establish the Society as a charity and to setup and maintain the website. **in deficit** The Trustees have agreed to refund these costs as and when the Society is in a position to do so, but it is clear that it is effectively an
**TAR**
March **2012**
3
unenforceable loan with no interest or expiry date. We made headway paying off this debt in FY22 and it should be completely cleared in FY23.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Mark Sweeney Timothy Summers_ Timothy Summers **Full name(s)**[Mark Sweeney ] **Position (eg Secretary,** Director Co-Editor-in-Chief **Chair, etc) Date** 23/4/2023
**TAR**
March **2012**
4
**Society for the Study of Sound and Music in Games**
**1**
## **Receipts and payments acco**
08/01/2021
**For the period from**
**To**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £**
## **to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Royalty 1,738 - -
Conference Fees - NACVGM - 2,178 -
- - -
- - -
- - -
- - -
- - -
- - -
1,738 2,178 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 1,738 2,178 -
A3 Payments
Repayment on Director Loan 250 - -
Website 235 - -
JSMG Translation 350 - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 835 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 835 - -
Net of receipts/(payments) 903 2,178 -
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
**----- End of picture text -----**
_**Cash funds this year end**_ **903 2,178 -**
## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**|
|---|---|---|---|
|**Categories**|**Details**||**funds**|
||||**to nearest £**|
|**B1 Cash funds**|NatWest
PayPal|**_Total cash funds_**|**303**
**599**
**-**
**903**|
||(agree balances with receipts and payments
account(s))||OK|
||||**Unrestricted**|
||||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**|
|**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**||**asset belongs**|
|**charity’s own use**|||**Fund to which**|
|**B5 Liabilities**|**Details**
Unenforceable interest-free loan to cover
setup costs from Mark Sweeney (Trustee &
Director)||**liability relates**|
Signed by one or two trustees on behalf of all the trustees
|Signature
Print N
Mark Sweeney
Mark Sw
Timothy Summers
Timothy S|Signature
Print N
Mark Sweeney
Mark Sw
Timothy Summers
Timothy S|
|---|---|
|Mark Sweeney|Mark Sw|
|Timothy Summers|Timothy S|
**180483**
## **ounts**
## **CC16a**
07/31/2022
## **Total funds**
## **Last year**
## **to the nearest £**
**to the nearest £**
**----- Start of picture text -----**
1,738 -
2,178 -
- -
- -
- -
- -
- -
- -
3,916 -
**----- End of picture text -----**
**----- Start of picture text -----**
-
- -
- -
3,916 -
250 -
235 -
350 -
- -
- -
- -
- -
- -
- -
835 -
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
835 -
3,081 -
- -
- -
**----- End of picture text -----**
## **the period**
**----- Start of picture text -----**
Restricted Endowment
funds funds
to nearest £ to nearest £
2,178 -
- -
- -
2,178 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
480
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
Date of
Name
approval
weeney 04/23/2023
ummers 04/23/2023
**----- End of picture text -----**