OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-07-31-accounts

01 / 08 / 2019 31 / 07 / 2020 Day Month Year Day Month Year

Trustees' Annual Report for the period

From

To

Section A Reference and administration details

Charity name Society for the Study of Sound and Music in Games Other names charity is known by SSSMG Registered charity number (if any) 1180483 Charity's principal address SSSMG, UNIVERSITY OF CHICHESTER BOGNOR REGIS CAMPUS, UPPER BOGNOR ROAD BOGNOR REGIS Postcode PO21 1HR

Names of the charity trustees who manage the charity

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15		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Dr MARK
SWEENEY		 Executive Director Founder & Board
Prof STEPHEN
JOHN XAVIER
BAYSTED		 Editor-in-chief Board
Dr TIMOTHY
RICHARD DAVID
SUMMERS		 Associate Editor Board
Dr MICHAEL LEE
AUSTIN		 Secretary Board
Dr ELIZABETH
JESSYN MEDINA-
GRAY		 Associate Editor Board

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Dr MARK SWEENEY

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

CIO

Trustee selection methods

Elected by board

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To build an extensive and diverse body of knowledge for the advancement of the understanding of, and education in, music and sound in games, for the public benefit; in particular, but not exclusively, by the dissemination of the latest scholarly research.

TAR

March 2012

2

Summary of the main Our main activity is the development and launch of a new scholarly activities undertaken for the journal (Journal of Sound and Music in Games) in partnership with the public benefit in relation to University of California Press; we completed our first volume in 2020. these objects (include within Other activities focus on engaging the community and facilitating this section the statutory collaboration via our website, which provides networking, event declaration that trustees have information and bibliographic information for members. had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

Summary of the main The main achievements and activities this financial year include achievements of the charity publishing the first volume of the Journal of Sound and Music in Games , during the year which is owned by the Society and published under contract with the University of California Press. The agreement with UCP will provide the Society with a royalty revenue stream (to be paid each year in arrears, starting 2021 for the 2020 volume) with which we will cover operating expenses and fund further activities in the future in line with our charitable goals. We have further developed our policies for good governance of the organisation and worked to coordinate two academic conferences (online due to Covid-19 restrictions). We began working to setup our bank account and to make use of appropriate accounting software, but progress was delayed due to Covid-related challenges. Section E Financial review Brief statement of the As part of our Financial Management Policy, we have agreed to establish charity’s policy on reserves a small reserve as soon as we begin to generate income. The Director, Mark Sweeney, has paid for the initial start-up costs to establish the Society as a charity and to setup and maintain the website. Details of any funds materially The Trustees have agreed to refund these costs as and when the Society in deficit is in a position to do so, but it is clear that it is effectively an unenforceable loan with no interest or expiry date.

TAR

March 2012

3

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our accounts show the addition of the annual maintenance costs for the website, which have been paid by Mark Sweeney. Next financial year we will begin to receive income from the journal, which can be used to start to clear this debt and fund our charitable activities. We will also have in place our banking setup so that going forward, these costs will be paid directly from the society account rather than being claimed back as expenses.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Mark Sweeney Timothy Summers Timothy Summers Full name(s)[Mark Sweeney ] Position (eg Secretary, Director Associate Editor Chair, etc)

Date 22/5/2021

TAR

March 2012

4

Society for the Study of Sound and Music in Games 1180483 Receipts and payments accounts CC16a For the period 01/08/2019 31/07/2020 To from

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
-
-
-
-
-
-
-
-
-
-
-
-
-
49
-
-
-
-
-
-
-
-
49
-
-
-
49
- 49
-
-
- 49		 Restricted
funds
to the nearest £
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-
-
-
-
-
-
-
-
-
-
-
-
-
-
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-
-
-
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-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
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-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
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-
-		 Total funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
49
-
-
-
-
-
-
-
-
49
-
-
-
49
- 49		 Total funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
49
-
-
-
-
-
-
-
-
49
-
-
-
49
- 49		 Last year
to the nearest £
- -
- -
- -
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 - -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
Trustee Expenses: Website 49 -
- -
- -
- -
- -
- -
- -
- -
- -
**Sub total ** 49 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
- 49 - - - 49 -
- - - - -
- - - - -
- 49 - - - 49 -

CCXX R1 accounts (SS)

22/05/2021

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Timothy Summers
Signature
Mark Sweeney
Unenforceable interest-free loan to cover
setup costs from Mark Sweeney (Trustee &
Director)
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
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-
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-
Fund to which
asset belongs
Cost (optional)
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Fund to which
asset belongs
Cost (optional)
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-
Fund to which
liability relates
Amount due
(optional)
1,026
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-
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-
Print Name
Mark Sweeney
TimothySummers		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
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-
-
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-
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When due
(optional)
Date of
approval
Mark Sweeney Mark Sweeney 22/05/2021
Timothy Summers TimothySummers 22/05/2021

CCXX R2 accounts (SS)

22/05/2021

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