01 / 08 / 2019 31 / 07 / 2020 Day Month Year Day Month Year
## **Trustees' Annual Report for the period**
**From**
**To**
## Section A Reference and administration details
**Charity name** Society for the Study of Sound and Music in Games **Other names charity is known by** SSSMG **Registered charity number (if any)** 1180483 **Charity's principal address** SSSMG, UNIVERSITY OF CHICHESTER BOGNOR REGIS CAMPUS, UPPER BOGNOR ROAD BOGNOR REGIS **Postcode PO21 1HR**
## **Names of the charity trustees who manage the charity**
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dr MARK
SWEENEY|Executive Director||Founder & Board|
||Prof STEPHEN
JOHN XAVIER
BAYSTED|Editor-in-chief||Board|
||Dr TIMOTHY
RICHARD DAVID
SUMMERS|Associate Editor||Board|
||Dr MICHAEL LEE
AUSTIN|Secretary||Board|
||Dr ELIZABETH
JESSYN MEDINA-
GRAY|Associate Editor||Board|
||||||
||||||
||||||
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||||||
||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Dr MARK SWEENEY
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustee selection methods
Elected by board
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To build an extensive and diverse body of knowledge for the advancement of the understanding of, and education in, music and sound in games, for the public benefit; in particular, but not exclusively, by the dissemination of the latest scholarly research.
**TAR**
March **2012**
2
**Summary of the main** Our main activity is the development and launch of a new scholarly **activities undertaken for the** journal (Journal of Sound and Music in Games) in partnership with the **public benefit in relation to** University of California Press; we completed our first volume in 2020. **these objects (include within** Other activities focus on engaging the community and facilitating **this section the statutory** collaboration via our website, which provides networking, event **declaration that trustees have** information and bibliographic information for members. **had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main** The main achievements and activities this financial year include **achievements of the charity** publishing the first volume of the _Journal of Sound and Music in Games_ , **during the year** which is owned by the Society and published under contract with the University of California Press. The agreement with UCP will provide the Society with a royalty revenue stream (to be paid each year in arrears, starting 2021 for the 2020 volume) with which we will cover operating expenses and fund further activities in the future in line with our charitable goals. We have further developed our policies for good governance of the organisation and worked to coordinate two academic conferences (online due to Covid-19 restrictions). We began working to setup our bank account and to make use of appropriate accounting software, but progress was delayed due to Covid-related challenges. **Section E Financial review Brief statement of the** As part of our Financial Management Policy, we have agreed to establish **charity’s policy on reserves** a small reserve as soon as we begin to generate income. The Director, Mark Sweeney, has paid for the initial start-up costs to establish the Society as a charity and to setup and maintain the website. **Details of any funds materially** The Trustees have agreed to refund these costs as and when the Society **in deficit** is in a position to do so, but it is clear that it is effectively an unenforceable loan with no interest or expiry date.
**TAR**
March **2012**
3
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Our accounts show the addition of the annual maintenance costs for the website, which have been paid by Mark Sweeney. Next financial year we will begin to receive income from the journal, which can be used to start to clear this debt and fund our charitable activities. We will also have in place our banking setup so that going forward, these costs will be paid directly from the society account rather than being claimed back as expenses.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Mark Sweeney Timothy Summers_ Timothy Summers **Full name(s)**[Mark Sweeney ] **Position (eg Secretary,** Director Associate Editor **Chair, etc)**
**Date** 22/5/2021
**TAR**
March **2012**
4
**Society for the Study of Sound and Music in Games 1180483 Receipts and payments accounts CC16a For the period** 01/08/2019 31/07/2020 **To from**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**49**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**49**
**-**
**-**
**-**
**49**
**- 49**
**-**
**-**
**- 49**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**49**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**49**
**-**
**-**
**-**
**49**
**- 49**|**Total funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**49**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**49**
**-**
**-**
**-**
**49**
**- 49**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**-**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**-**|
||||||||
|Trustee Expenses: Website|**49**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**49**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**- 49**|**-**|**-**|**- 49**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**- 49**|**-**|**-**|**- 49**||**-**|
CCXX R1 accounts (SS)
22/05/2021
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|_Timothy Summers_
Signature
_Mark Sweeney_
Unenforceable interest-free loan to cover
setup costs from Mark Sweeney (Trustee &
Director)
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**1,026**
**-**
**-**
**-**
**-**
Print Name
Mark Sweeney
TimothySummers|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||_Mark Sweeney_|Mark Sweeney|22/05/2021|
||_Timothy Summers_|TimothySummers|22/05/2021|
CCXX R2 accounts (SS)
22/05/2021
2