St Patrick’s Hall Organisation Consett Report of the Trustees and Financial Statements Year Ended: 31 March 2021 Reg. Charity Number 1180405
Contents Page
| Report of the Trustees | 1 - 5 |
|---|---|
| Independent Examiners Report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes forming part of the financial statements | 9 -10 |
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] MARCH 2021
OBJECTIVES AND ACTIVITIES
The Organisation
St Patrick’s Hall Organisation Consett is a Charitable Incorporated Organisation which has operated since April 2019.
The charity was registered in October 2018 and took over operations formally on 1[st] April 2019.
Objectives
To provide a substantial community facility and services for the benefit of the people of Consett and its surrounding area without distinction of sex, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities and services in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for said inhabitants.
Activities
At the start of the year the hall was closed due to the advent of the Covid virus. Virtually all activities ceased with the exception of the Blood Donor service which continued to use the hall under strict NHS protocols.
As restrictions eased certain groups e.g. training (academic / vocational) were allowed the use of our facilities. As the building is owned by the RC Diocese of Hexham and Newcastle, the decisions as to use were governed by the diocesan health and safety officer. This resulted in a very limited use with many of our user group seeking and using other premises. This situation regressed during the second lockdown and certain unpleasant decisions had to be made.
The financial situation was such that two employees had to be made redundant. These were the hall manager Mrs. Gale Smith, and the cleaner Mrs Julieanne Kennedy. The committee wish to record their appreciation of the work done by these employees. Their contributions were over and above what would reasonably be expected and the previous success of the organisation was entirely due to their efforts.
We have maintained contact with our users and in most cases they have expressed their desire to return to the hall as soon as possible. We are therefore confident that when restrictions are relaxed we will resume activities and become once again a successful and viable organisation.
FINANCIAL REVIEW
Reserves policy
The organisation’s reserves fell dramatically during the year as the accounts will show. The Reserves Policy set in 2018 stated that the organisation would aim to have 3 months reserves. The purpose of such reserves is to ensure that work continues in a managed way should the income reduce significantly for any reason, The effect of Covid was to erode our reserves and it is intended that by the end of this financial year they will be increased the desired amount.
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Statement of Committee Responsibilities
Charity law require the Committee to prepare financial statements for each financial year which show the assets and liabilities and consolidate all the activities of the organisation. In preparing those financial statements we are required to:
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select suitable accounting policies and apply them consistently
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the organisation will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the organisation. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a Charitable Incorporated Organisation governed by its constitution, managed by a board of Trustees appointed in accordance with the constitution.
Organisational structure
All strategic and tactical decisions are made by the Trustees in committee who meet monthly to oversee the affairs of the CIO. Given the loss of management staff the members of the committee have taken on individual operational responsibilities
Risk management
During 2020/21 the major risks to which the charity is exposed, as identified by the Trustees, were and will continue to be reviewed.
Expenditure continues to be monitored. Robust financial controls are in place. Health & Safety assessments and Fire Risk assessments have been conducted and such corrective measures as were needed have been taken.
All other policies required under various legislation or best practice e.g. Equal Opportunities, Complaints etc. are in place
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1180405
Principal address
Victoria Road, Consett, Co Durham, DH8 5AX
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Trustees
J Bagnall
T Davidson Appointed 20[th] January 2020
K Dimmick Secretary
J McArdle W Simmons P Walls Treasurer M Westgarth Chair
Staff
Gale Smith – Hall manager - Redundant December 2020 Julieanne Kennedy – Cleaner - Redundant December 2020 Joseph Dodds – caretaker/handyman
Bankers
Lloyds Bank, Middle Street, Consett, Co.Durham
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indepgndont Examinerfs Report Reportto the trn5tsesl membtrts of St PaMd('s Hall OrganisalKJn. Consett On accounts forthe year ondod 31" Marth 2021 Chaiity no 1180405 Itf any) Setouton pages 3&4 I report to the Iru$tee$ on my examination of the acLt)unts of the aLo%t charity rthe Trust'l forth& year ended Rosponslblllts and As Ihe charty truste85 Of the Trust, you are reSKonSb for the preparation basi$ of report ofthe accounts in accordanee with the reouirements ol the Charthe5 Act 2011 llhe Act'l. l pOrt in respe(* of my exarniTraton of the TFUSt's accounts earned oul under section 145 of the 2011 Act &YFd in carrying OLrt my examination. I have followed Ihe &pplic4ble Directions grven by th¥ Charty Commi8sion under section 14515llbl of the Aca. I have cx)mpleted my examin8tiori. l eonfirrn that no material matter8 have to My attenlion lotherthan that disd0$ bdow'l in connethon with thè examination which gives Me cause lo believe that in. any Mateal respect.. Ind•dent examiner's statement unting records wwe not kept in aCcorrt8re wth sectvjn 130 of the Act or the aUnts do not accord wilh the accnting re¢ords I have Con$ have come across no other matters in ccnntttion th the examination to which attention should drawn in orderto eftable a propef undetsiondino of the 8t£ountsto r88ched. . Please delete ttle bvonls in brnck8ts if theydo not apply. Sned.. 16 Name: Relev8ni professlonal qualificationlsl oi body lif any).. Address- D44Z IER Oclober 2018
St Patrick's Hall Organisation Consett
Movement of Funds 2020 - 2021
| Notes Incoming Resources Donations 2 Activities to further the Charity's objects Grants and hire charges, fund raising events 3 Total Incoming Resources Charitable Expenditure Expenditure relating to grants 4 Management and administration 4 Total Resources Expended Net Incoming Resources -Net Income for the year Net Movement in Funds Total Funds at 1 April 2020 Total Funds at 31 March 2021 |
Unrestricted Funds Restricted Funds Total Funds 2021 Total Funds 2020 £ £ £ 500 500 3,030 5,449 5,449 54,705 |
|---|---|
| 5,949 0 5,949 57,735 |
|
| - 0 0 2,530 11,716 - 11,716 44,069 |
|
| 11,716 0 11,716 46,599 |
|
| -5,767 0 -5,767 11,136 |
|
| -5,767 0 -5,767 11,136 |
|
| 12,139 15,631 27,770 16,634 |
|
| 5,824 15,631 21,455 27,771 |
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St Patrick's Hall Organisation Consett
Balance Sheet as at 31[st] March 2021
| Notes Fixed Assets 6 Current Assets Cash at Bank Debtors 7 Stock Creditors: amounts due with one year 8 Net current assets / liabilities Restricted Funds Unrestricted Funds Approved by the committee Date Signed M Westgarth (Chair) Signed P Walls (Treasurer) |
2021 2020 0 0 21,455 27771 5,440 3000 0 150 |
|---|---|
| 26,895 30921 7,328 6646 |
|
| 19,567 24,275 |
|
| 15,631 15,631 3,936 8,644 |
|
| 19,567 24,275 |
|
| 30/9/2021 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] March 2021
1 ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has received the funds.
Expenditure
Governance costs
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit and accountancy fees and costs linked to the strategic management of the charity.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance Office equipment – 10% on reducing balance
Items of equipment are capitalised where the purchase price exceeds £200.
Stocks
Stocks are valued at the lower of cost and net realisable value.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
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| 2 Donations | Unrestricted | Restricted | Total 2001 |
Total 2000 |
|---|---|---|---|---|
| Mr McDonald | 500 | 500 | 100 | |
| 500 | 0 | 500 | 100 | |
| 3 Incoming Resources | Unrestricted | Restricted | Total 2001 |
Total 2000 |
| Donations | 500 | 500 | 100 | |
| Hire charges for Hall | 5279 | 5279 | 38657 | |
| Events | 171 | 171 | 2312 | |
| Activities | 0 | 0 | 16666 | |
| Equipment | 0 | 0 | ||
| Grants | 0 | 0 | ||
| 5949 | 0 | 5949 | 57735 | |
| 4 Total Resources expended | Unrestricted | Restricted | Total 2001 |
Total 2000 |
| General Administration | 2076 | 2076 | 4846 | |
| Staff Wages | 4192 | 4192 | 21481 | |
| Redundancy | 4958 | 4958 | ||
| Repairs and Renewals | 490 | 490 | 4207 | |
| Utilities | 0 | 0 | 12809 | |
| Events | 0 | 0 | 726 | |
| Grant expenditure | 0 | 0 | 0 | 2530 |
| 11716 | 0 | 11716 | 46599 | |
| 5 Staff Costs | Unrestricted | Restricted | Total 2001 |
Total 2000 |
| Staff Wages | 14844 | 14844 | 21481 | |
| Redundancy | 4958 | 4958 | ||
| HMRC Furlough | -10652 | -10652 | ||
| 9150 | 0 | 9150 | 21481 | |
| 6 Tangible Fixed Assets | ||||
| There are no fixed assets. All assets were transferred to the CIO by the organisation it replaced. | ||||
| As the items were approximately 10 years old there was no residual book value | ||||
| 7 Debtors | Unrestricted | Restricted | Total 2001 |
Total 2000 |
| St Patrick's RC Church | 3000 | 3000 | 3000 | |
| Blood Donors | 340 | 340 | ||
| Cambain | 960 | 960 | ||
| Castleview | 600 | 600 | ||
| Diabetes Group | 540 | 540 | ||
| 5440 | 0 | 5440 | 3000 | |
| 8 Creditors due within one year |
Unrestricted | Restricted | Total 2001 |
Total 2000 |
| St Patrick's RC Church | 6646 | 6646 | 6646 | |
| HMRC | 54 | 54 | ||
| St Patrick's RC Church * | 628 | 628 | ||
| 7328 | 0 | 7328 | 7328 |
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