**St Patrick’s Hall Organisation Consett** Report of the Trustees and Financial Statements Year Ended: 31 March 2021 Reg. Charity Number 1180405
## **Contents Page**
|Report of the Trustees|1 - 5|
|---|---|
|Independent Examiners Report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes forming part of the financial statements|9 -10|
2
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] MARCH 2021**
## **OBJECTIVES AND ACTIVITIES**
## **The Organisation**
St Patrick’s Hall Organisation Consett is a Charitable Incorporated Organisation which has operated since April 2019.
The charity was registered in October 2018 and took over operations formally on 1[st] April 2019.
## **Objectives**
To provide a substantial community facility and services for the benefit of the people of Consett and its surrounding area without distinction of sex, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities and services in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for said inhabitants.
## **Activities**
At the start of the year the hall was closed due to the advent of the Covid virus. Virtually all activities ceased with the exception of the Blood Donor service which continued to use the hall under strict NHS protocols.
As restrictions eased certain groups e.g. training (academic / vocational) were allowed the use of our facilities. As the building is owned by the RC Diocese of Hexham and Newcastle, the decisions as to use were governed by the diocesan health and safety officer. This resulted in a very limited use with many of our user group seeking and using other premises. This situation regressed during the second lockdown and certain unpleasant decisions had to be made.
The financial situation was such that two employees had to be made redundant. These were the hall manager Mrs. Gale Smith, and the cleaner Mrs Julieanne Kennedy. The committee wish to record their appreciation of the work done by these employees. Their contributions were over and above what would reasonably be expected and the previous success of the organisation was entirely due to their efforts.
We have maintained contact with our users and in most cases they have expressed their desire to return to the hall as soon as possible. We are therefore confident that when restrictions are relaxed we will resume activities and become once again a successful and viable organisation.
## **FINANCIAL REVIEW**
## **Reserves policy**
The organisation’s reserves fell dramatically during the year as the accounts will show. The Reserves Policy set in 2018 stated that the organisation would aim to have 3 months reserves. The purpose of such reserves is to ensure that work continues in a managed way should the income reduce significantly for any reason, The effect of Covid was to erode our reserves and it is intended that by the end of this financial year they will be increased the desired amount.
3
## **Statement of Committee Responsibilities**
Charity law require the Committee to prepare financial statements for each financial year which show the assets and liabilities and consolidate all the activities of the organisation. In preparing those financial statements we are required to:
- select suitable accounting policies and apply them consistently
- make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the organisation will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the organisation. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a Charitable Incorporated Organisation governed by its constitution, managed by a board of Trustees appointed in accordance with the constitution.
## **Organisational structure**
All strategic and tactical decisions are made by the Trustees in committee who meet monthly to oversee the affairs of the CIO. Given the loss of management staff the members of the committee have taken on individual operational responsibilities
## **Risk management**
During 2020/21 the major risks to which the charity is exposed, as identified by the Trustees, were and will continue to be reviewed.
Expenditure continues to be monitored. Robust financial controls are in place. Health & Safety assessments and Fire Risk assessments have been conducted and such corrective measures as were needed have been taken.
All other policies required under various legislation or best practice e.g. Equal Opportunities, Complaints etc. are in place
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1180405
## **Principal address**
Victoria Road, Consett, Co Durham, DH8 5AX
4
## **Trustees**
J Bagnall
T Davidson Appointed 20[th] January 2020
K Dimmick Secretary
J McArdle W Simmons P Walls Treasurer M Westgarth Chair
## **Staff**
Gale Smith – Hall manager - Redundant December 2020 Julieanne Kennedy – Cleaner - Redundant December 2020 Joseph Dodds – caretaker/handyman
## **Bankers**
Lloyds Bank, Middle Street, Consett, Co.Durham
5
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Indepgndont Examinerfs Report
Reportto the trn5tsesl
membtrts of
St PaMd('s Hall OrganisalKJn. Consett
On accounts forthe year
ondod
31" Marth 2021
Chaiity no 1180405
Itf any)
Setouton pages
3&4
I report to the Iru$tee$ on my examination of the acLt)unts of the aLo%t
charity rthe Trust'l forth& year ended
Rosponslblllts and As Ihe charty truste85 Of the Trust, you are reSKonSb for the preparation
basi$ of report ofthe accounts in accordanee with the reouirements ol the Charthe5 Act
2011 llhe Act'l.
l pOrt in respe(* of my exarniTraton of the TFUSt's accounts earned oul
under section 145 of the 2011 Act &YFd in carrying OLrt my examination. I
have followed Ihe &pplic4ble Directions grven by th¥ Charty Commi8sion
under section 14515llbl of the Aca.
I have cx)mpleted my examin8tiori. l eonfirrn that no material matter8 have
to My attenlion lotherthan that disd0$ bdow'l in connethon with
thè examination which gives Me cause lo believe that in. any Mateal
respect..
Ind•dent
examiner's statement
unting records wwe not kept in aCcorrt8re wth sectvjn 130 of
the Act or
the aUnts do not accord wilh the accnting re¢ords
I have Con$ have come across no other matters in ccnntttion
th the examination to which attention should drawn in orderto eftable a
propef undetsiondino of the 8t£ountsto r88ched.
. Please delete ttle bvonls in brnck8ts if theydo not apply.
Sned..
16
Name:
Relev8ni professlonal
qualificationlsl oi body
lif any)..
Address-
D44Z
IER
Oclober 2018
## **St Patrick's Hall Organisation Consett**
## **Movement of Funds 2020 - 2021**
|**Notes**
**Incoming Resources**
Donations
2
**Activities to further the Charity's objects**
Grants and hire charges, fund raising events
3
**Total Incoming Resources**
**Charitable Expenditure**
Expenditure relating to grants
4
Management and administration
4
**Total Resources Expended**
**Net Incoming Resources**
-Net Income for the year
**Net Movement in Funds**
Total Funds at 1 April 2020
Total Funds at 31 March 2021|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**2021**
**Total**
**Funds**
**2020**
£
£
£
500
500
3,030
5,449
5,449
54,705|
|---|---|
||5,949
0
5,949
57,735|
||-
0
0
2,530
11,716
-
11,716
44,069|
||11,716
0
11,716
46,599|
||-5,767
0
-5,767
11,136|
||-5,767
0
-5,767
11,136|
||12,139
15,631
27,770
16,634|
||5,824
15,631
21,455
27,771|
7
## **St Patrick's Hall Organisation Consett**
## **Balance Sheet as at 31[st] March 2021**
|Notes
**Fixed Assets**
6
**Current Assets**
Cash at Bank
Debtors
7
Stock
Creditors: amounts due with one year
8
**Net current assets / liabilities**
Restricted Funds
Unrestricted Funds
Approved by the committee
Date
Signed M Westgarth (Chair)
Signed P Walls (Treasurer)|2021
2020
0
0
21,455
27771
5,440
3000
0
150|
|---|---|
||26,895
30921
7,328
6646|
||19,567
24,275|
||15,631
15,631
3,936
8,644|
||19,567
24,275|
||30/9/2021|
8
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] March 2021**
## **1 ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has received the funds.
## **Expenditure**
## **Governance costs**
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit and accountancy fees and costs linked to the strategic management of the charity.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance Office equipment – 10% on reducing balance
Items of equipment are capitalised where the purchase price exceeds £200.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
9
|**2 Donations**|**Unrestricted**|**Restricted**|**Total**
**2001**|**Total**
**2000**|
|---|---|---|---|---|
|Mr McDonald|500||500|100|
||500|0|500|100|
|**3 Incoming Resources**|**Unrestricted**|**Restricted**|**Total**
**2001**|**Total 2000**|
|Donations|500||500|100|
|Hire charges for Hall|5279||5279|38657|
|Events|171||171|2312|
|Activities|0||0|16666|
|Equipment|0||0||
|Grants|0||0||
||5949|0|5949|57735|
|**4 Total Resources expended**|**Unrestricted**|**Restricted**|**Total**
**2001**|**Total 2000**|
|General Administration|2076||2076|4846|
|Staff Wages|4192||4192|21481|
|Redundancy|4958||4958||
|Repairs and Renewals|490||490|4207|
|Utilities|0||0|12809|
|Events|0||0|726|
|Grant expenditure|0|0|0|2530|
||11716|0|11716|46599|
|**5 Staff Costs**|**Unrestricted**|**Restricted**|**Total**
**2001**|**Total 2000**|
|Staff Wages|14844||14844|21481|
|Redundancy|4958||4958||
|HMRC Furlough|-10652||-10652||
||9150|0|9150|21481|
|**6 Tangible Fixed Assets**|||||
|There are no fixed assets. All assets were transferred to the CIO by the organisation it replaced.|||||
|As the items were approximately 10 years old there was no residual book value|||||
|**7 Debtors**|**Unrestricted**|**Restricted**|**Total**
**2001**|**Total 2000**|
|St Patrick's RC Church|3000||3000|3000|
|Blood Donors|340||340||
|Cambain|960||960||
|Castleview|600||600||
|Diabetes Group|540||540||
||5440|0|5440|3000|
|**8 Creditors due within one**
**year**|**Unrestricted**|**Restricted**|**Total**
**2001**|**Total 2000**|
|St Patrick's RC Church|6646||6646|6646|
|HMRC|54||54||
|St Patrick's RC Church *|628||628||
||7328|0|7328|7328|
10