2024-03-31-accounts

Trustees’ Annual Report for the period

From 1/4/2023 Period start date To 1/4/2024 Period end date

Charity name: Benllech Playgroup

Charity registration number: 1180308

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Enhance the development and education of children in Wales, for the public benefit by encouraging parents to understand and provide for their needs through high quality childcare provision.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Accounts Payroll Fees Policy and procedures Recruitment Ongoing fundraising Ongoing grant applications Trustee report and AGM
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees at Benllech Playgroup have regarded the charity commission guidance on public benefit in running the committee.
Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38	Being reviewed in agm in May
Policy on social investment including program related investment	Para 1.38	Being reviewed in agm in May
	Para 1.38	n/a

Contribution made by volunteers
Other		Invested in a car, driver document, updated sop , permissions

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have been full with children much earlier this year with some sessions full by October due to extra marketing online We secured several grants, including setting up a bedding area and also a sensory garden.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We made a gain this year, however, we did plan for this gain in advance of staff members going on mat leave to pay mat pay. We have struggled to find a level 3 this year we are still advertising and looking at other options available and are now looking for a Manager
Performance of fundraising activities against objectives set	Para 1.41	Objectives met aiming for more this year to replenish and increase reserves spent due to mat leave and increase in minimum wage and failed trial of opening till 5pm 22-23 which led to a loss
Investment performance against objectives	Para 1.41	N.A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are in a strong position with £2678 profit. We also have lots of children on the books who are to remain with us for wrap around next year
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	currently at £3000 this is being built up currently but will be £5000 (covers a months wages and a month of rent should we ever have to move locations- but this can be used should a large council grant become available where payment upfront I required as long as funds are replaced once grant is paid)
Amount of reserves held	Para 1.22	Will be £5000 once mat pay is complete (May 24) Currently£3000
Reasons for holding zero reserves	Para 1.22	Previously the need for the reserves had not been known to the previous leader and had been overlooked- this is currently being sorted. There was no reserves policy in place previously and will be looked at with committee and new manager. A policy on how much and why this much is being built up currentlybut will be £5000
Details of fund materially in deficit	Para 1.24	N/A no material debt
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	recruitment due to a f-time staff member level 3 or above being on maternity next year its imperative to recruit a temporary replacement We have reverted back to closing 14:50 due to lack of numbers (need a minimum of 2 staff) Minimum wage up a large amount (we raised fees) but it may well go up again

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fees- those from children attending who aren’t funded by government Education grant- based on number of 3 year olds in attendance Childcare grant- based on number of 3 year olds in attendance. Co op grant Extra educational grant- to help settings followingcovid
		N/a we have no investments

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	-Lack of level 3’s to employ and slowness of training with the college –Economic crisis/Inflation- funding not going up in line with this -staff wanting to open till 5 but number not viable
Other		N/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO - ASSOCIATION Registered 15 Oct 2018
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Volunteers are voted in during committee meetings

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	This has just been written and a copy is on the gdrive and in the filing cabinet
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We are a CIO not for profit charity. We have a staff team in place for the everyday running of the setting including leader/manager and deputy. Our Committee has a chair, treasurer

		and secretary and an additional trustee. We hope to increase those attending in future also.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charityname	Benllech Playgroup
Other name the charityuses	Benllech Preschool
Registered charitynumber	1180308
Charity’s principal address	Uned Mathafarn Benllech Anglesey LL74 8SG

		Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity
	Trustee name		Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1	Terry Barber		chairpers on
2	carol Hulme		treasurer
3	Alexandra Archer		NA
4	Nona Jones		secretary
5	Anna Owen		Vice Chairper son
6
7
8
9
10
11

12 13 14 15 16 17 18 19 20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and

segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

The policies and procedures have been updated over the year

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) TBarber Full name(s) Theresa Barber Position (eg chair Secretary, Chair, etc) Date 31/01/24

Benllech Preschool

Annual Accounts for the period April 2023 to March 2024

Income:

Childcare fees 19249.87 Funding >3 31890.00 Council Grants 41216.87 Other Grants 4028.12 Fundraising 1075.47 Bank Interest 2.55 —-------97462.88

Expenses:

Salaries and staff costs -81713.79 Refreshments -556.07 Supplies and services -8988.11 Admin costs -1433.70 Telephone and internet -869.54 Car -8495.00 —-------------102057.09 —------------ Net profit/Loss -4594.21 Bank Balance 1/4/23 9938.95 Bank Balance 31/3/24 5092.94

Reserve Account 1/4/23 3004.51 Reserve Account 1/ 24 1.11

CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Benllech Playgroup On accounts for the year ended 31" March 2024 Charity no (if any) 1180308 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust'} for the year ended Responslbilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act.). I report in respect of my examination of the Trusl's arxounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}Ib} of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Delete I l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respeGt'. the accounling records were not kept in accordan￿ with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 0710412025 Name: lan Roberts Relevant professional qualificationls) or body Accounts Technician IER Oct 2018

lif any): Address: 19 Lon Y Wennol Llanfairpwll LL615JX Section B Disclosure Only complele if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Following on from last yearfs report the committee have put in string and robust policies regarding income receipts and expenditure and have appointed a manager to run the group, these procedures are showing that the controls are working. IER Oct 2018