## **Trustees’ Annual Report for the period**
## **From 1/4/2023 Period start date To 1/4/2024 Period end date**
## **Charity name: Benllech Playgroup**
## **Charity registration number: 1180308**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Enhance the development and education of
children in Wales, for the public benefit by
encouraging parents to understand and provide
for their needs through high quality childcare
provision.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Accounts
Payroll
Fees
Policy and procedures
Recruitment
Ongoing fundraising
Ongoing grant applications
Trustee report and AGM|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees at Benllech Playgroup have
regarded the charity commission guidance on
public benefit in running the committee.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
||
SORP reference||
|Policy on grant making|Para 1.38|Being reviewed in agm in May|
|Policy on social investment
including program related
investment|Para 1.38|Being reviewed in agm in May|
||Para 1.38|n/a|
|Contribution made by
volunteers|||
|---|---|---|
|Other||Invested in a car, driver document, updated sop
, permissions|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have been full with children much earlier
this year with some sessions full by October
due to extra marketing online
We secured several grants, including setting up
a bedding area and also a sensory garden.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
We made a gain this year, however, we did plan
for this gain in advance of staff members going
on mat leave to pay mat pay.
We have struggled to find a level 3 this year we
are still advertising and looking at other
options available and are now looking for a
Manager|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Objectives met aiming for more this year to
replenish and increase reserves spent due to
mat leave and increase in minimum wage and
failed trial of opening till 5pm 22-23 which led
to a loss|
|Investment performance
against objectives|Para 1.41|N.A|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We are in a strong position with £2678 profit.
We also have lots of children on the books who
are to remain with us for wrap around next
year|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|currently at £3000 this is being built up
currently but will be £5000 (covers a months
wages and a month of rent should we ever
have to move locations- but this can be used
should a large council grant become available
where payment upfront I required as long as
funds are replaced once grant is paid)|
|Amount of reserves held|Para 1.22|Will be £5000 once mat pay is complete (May
24)
Currently£3000|
|Reasons for holding zero
reserves|Para 1.22|Previously the need for the reserves had not
been known to the previous leader and had
been overlooked- this is currently being sorted.
There was no reserves policy in place
previously and will be looked at with
committee and new manager. A policy on how
much and why this much is being built up
currentlybut will be £5000|
|Details of fund materially in
deficit|Para 1.24|N/A no material debt|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|recruitment due to a f-time staff member level
3 or above being on maternity next year its
imperative to recruit a temporary replacement
We have reverted back to closing 14:50 due to
lack of numbers (need a minimum of 2 staff)
Minimum wage up a large amount (we raised
fees) but it may well go up again|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Fees- those from children attending who aren’t
funded by government
Education grant- based on number of 3 year
olds in attendance
Childcare grant- based on number of 3 year
olds in attendance.
Co op grant
Extra educational grant- to help settings
followingcovid|
|---|---|---|
|||N/a we have no investments|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|-Lack of level 3’s to employ and slowness of
training with the college
–Economic crisis/Inflation- funding not going
up in line with this
-staff wanting to open till 5 but number not
viable|
|Other||N/a|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO - ASSOCIATION Registered 15 Oct 2018|
|
How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Volunteers are voted in during committee
meetings|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
This has just been written and a copy is on the
gdrive and in the filing cabinet|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We are a CIO not for profit charity. We have a
staff team in place for the everyday running of
the setting including leader/manager and
deputy. Our Committee has a chair, treasurer|
|||and secretary and an additional trustee. We
hope to increase those attending in future also.|
|---|---|---|
|Relationship with any related
parties|Para 1.51|N/A|
|Other||N/A|
## **Reference and Administrative details**
|Charityname|Benllech Playgroup|
|---|---|
|Other name the charityuses|Benllech Preschool|
|Registered charitynumber|1180308|
|Charity’s principal address|Uned Mathafarn
Benllech
Anglesey
LL74 8SG|
|||
|||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**||
|---|---|---|---|---|---|---|
||**Trustee name**||**Office (if**
**any)**|**Dates acted**
**if not for**
**whole year**|**Name of person (or body) entitled to appoint trustee (if**
**any)**||
|1|Terry Barber||chairpers
on||||
|2|carol Hulme||treasurer||||
|3|Alexandra
Archer||NA||||
|4|Nona Jones||secretary||||
|5|Anna Owen||Vice
Chairper
son||||
|6|||||||
|7|||||||
|8|||||||
|9|||||||
|10|||||||
|11|||||||
12 13 14 15 16 17 18 19 20
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and
segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
The policies and procedures have been updated over the year
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** TBarber **Full name(s)** Theresa Barber **Position (eg** chair **Secretary, Chair, etc) Date** 31/01/24
## **Benllech Preschool**
## **Annual Accounts for the period April 2023 to March 2024**
## **Income:**
Childcare fees 19249.87 Funding >3 31890.00 Council Grants 41216.87 Other Grants 4028.12 Fundraising 1075.47 Bank Interest 2.55 —-------97462.88
## **Expenses:**
Salaries and staff costs -81713.79 Refreshments -556.07 Supplies and services -8988.11 Admin costs -1433.70 Telephone and internet -869.54 Car -8495.00 —-------------102057.09 —------------ **Net profit/Loss** -4594.21 **Bank Balance 1/4/23** 9938.95 **Bank Balance 31/3/24** 5092.94
**Reserve Account 1/4/23** 3004.51 **Reserve Account 1/ 24** 1.11
CHARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Benllech Playgroup
On accounts for the year
ended
31" March 2024
Charity no
(if any)
1180308
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust'} for the year ended
Responslbilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
I'the Act.).
I report in respect of my examination of the Trusl's arxounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 14515}Ib} of the Act.
Independent IThe charity's gross income exceeded £250,000 and l am qualified to
examiner's statement undertake the examination by being a qualified member of linsert name of
applicable listed bodyll. Delete I l if not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respeGt'.
the accounling records were not kept in accordan with section 130
of the Charities Act., or
the accounts did not accord with the accounting records., or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
0710412025
Name:
lan Roberts
Relevant professional
qualificationls) or body
Accounts Technician
IER
Oct 2018
lif any):
Address:
19 Lon Y Wennol
Llanfairpwll
LL615JX
Section B
Disclosure
Only complele if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts- directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
Following on from last yearfs report the committee have put in string and robust
policies regarding income receipts and expenditure and have appointed a
manager to run the group, these procedures are showing that the controls are
working.
IER
Oct 2018