2022-03-31-accounts

Trustees’ Annual Report for the period

From 1/4/2021 Period start date To 1/4/2022 Period end date

Charity name: Benllech Playgroup

Charity registration number: 1180308

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Enhance the development and education of children in Wales, for the public beneft by encouraging parents to understand and provide for their needs through high quality childcare provision.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Accounts Payroll Fees Policy and procedures Recruitment Ongoing fundraising Ongoing grant applications TrusteereportandAGM
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees at Benllech Playgroup have regarded the charity commission guidance on public beneft in running the committee.
Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38	Being reviewed in agm in May
Policy on social investment including program related investment	Para 1.38	Being reviewed in agm in May
Contribution made by	Para 1.38	n/a

volunteers
Other		Looking at and reviewing all policies including roles and responsibilities of setting manager/ committee roles

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have began to open until 16.50 a day this year We have been full with children much earlier this year with many sessions full by January due to extra marketing online we have held rafes and secured funding in grants from tesco and Cop and a welsh language grant which has enabled us to translate all key documentation intoWelsh

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We made a small loss of £200 but this is actually due to spending on Welsh language resources grant in advance payments arrived in bank in the next fnancial year so objectives were met
Performance of fundraising activities against objectives set	Para 1.41	Objectives met
Investment performance against objectives	Para 1.41	N.A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We have broken even with a small loss of £200 after a big investment again his year, new staf, longer opening hours etc. So we hope to continue this vein to make a small proft in thenext fnancialyear
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	this is being built up currently but will be £5000 (covers a months wages and a month of rent should we ever have to move locations- but this can be used should a large council grant become available where payment upfront I required as long as funds are replaced once grant is paid)
Amount of reserves held	Para 1.22	Will be £5000 Currently £3000—building this up monthly until it reaches £5000 by end of thistaxyear
Reasons for holding zero reserves	Para 1.22	Previously the need for the reserves had not been known to the previous leader and had been overlooked- this is currently being sorted. There was no reserves policy in place previously and the new leader and it is being created has come on board and this is currently being created and a policy on how much and why so this is being built up currently but will be £5000 The is now a policy in place and it is onourgdrive andin thefling cabinet
Details of fund materially in deficit	Para 1.24	N/A no material debt
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No uncertainties or concerns for ongoing in the future - recruitment due to a ftime staf member level 3 or above being on maternity next year its imperative to recruit a temporary replacement

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fees- those from children attending who aren’t funded by government Education grant- based on number of 3 year olds in attendance Childcare grant- based on number of 3 year olds in attendance. Capital grant- for recovery from covid Hygiene grant Co op grant Extra educationalgrant- tohelp

		settingsfollowing covid
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/a we have no investments
A description of the principal risks facing the charity	Para 1.46	Currently covid is the main risk as we had to close for several months over the last fnancial year due to low numbers of attendance with people not wanting to send their children in times where we were in lockdown or covidnumberswerehigh
Other		N/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	CIO - ASSOCIATION Registered 15 Oct 2018
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Volunteers are voted in during committee meetings

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	This has just been written and a copy is on the gdrive and in the fling cabinet
The charity’s organisational		We are a CIO not for proft charity. We have a staf team inplace for the

structure and any wider network with which the charity works	Para 1.51	everyday running of the setting including leader/manager and deputy. Our Committee has a chair, treasurer and secretary and an additional trustee. We hope to increase those attendingin future also.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charityname	Benllech Playgroup
Other name the charity uses	Benllech Preschool
Registered charitynumber	1180308
Charity’s principal address	Uned Mathafarn Benllech Anglesey LL748SG

		Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity
	Trustee name		Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1	Rachael Barber		chairpe rson
2	Ffon Morris		treasur er
3	Carolyn Archer		NA
4	Barbara Jones		secreta ry
5
6
7
8
9

10 11 12 13 14 15 16 17 18 19 20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and	N/A

segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Natalie Hajbok

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

The policies and procedures have been updated over the year

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) RKBarber Full name(s) Rachael K Barber Position (eg Secretary, chair Chair, etc) Date 13/02/2023

E X P E N S E S / O U T

w h a t w a s a c t u a l

l y p a i d o u t t o n e s t i s 6 3 7 . 3 7

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Report to the trusteesl members of BEK) LLÉCH On accounts for the year ended Charrty no Irf any) Set out on pages I report to the trustees on my examination of the acwunts of the above charity Ilhe Trusfi for the year ended Responsibiltties and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in aC￿rdan￿ wtth the requirernenls of the Charities Act 2011 Ilhe Acri- I report in respect of my examination of the Trust's accounts carried out under secbon 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have ￿Mpleted my examination. I confirm that no material matters have come lo my attention I '} in connection with the examination which gives me cause lo believe Ihal in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with Ihe examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brdckets rf they do not apply. Signed= Date- Narne: DCLIA 1 IER October 2018

Relevant professional qualificatlonls) or body Ilf anyl-. oéFiciAL ( PeLi/oJ Address: LL-I£ l fO￿j LLAW &¥ptrJI fl LL 8rF Imiror needs IG k 3F'ig".I w2"ef> cf c?D.-r.rn vi Iiy wllIPi¢tL ,( :.Ic- ex< Independent examination of chartty accounts.. directions and guidance for examiners). IER October 2018

GSv• hero brl•f dotalls ol any items that the examlner wlshes to dlsclosg. IER October 2018