## **Trustees’ Annual Report for the period** ## **From 1/4/2021 Period start date To 1/4/2022 Period end date** ## **Charity name: Benllech Playgroup** ## **Charity registration number: 1180308** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Enhance the development and
education of children in Wales, for the
public beneft by encouraging parents
to understand and provide for their
needs through high quality childcare
provision.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Accounts
Payroll
Fees
Policy and procedures
Recruitment
Ongoing fundraising
Ongoing grant applications
TrusteereportandAGM| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees at Benllech Playgroup
have regarded the charity
commission guidance on public
beneft in running the committee.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| ||
SORP reference|| |Policy on grant making|Para 1.38|Being reviewed in agm in May| |Policy on social investment
including program related
investment|Para 1.38|Being reviewed in agm in May| |Contribution made by|Para 1.38|n/a| |volunteers||| |---|---|---| |Other||Looking at and reviewing all policies
including roles and responsibilities of
setting manager/ committee roles| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have began to open until 16.50 a
day this year
We have been full with children much
earlier this year with many sessions
full by January due to extra marketing
online
we have held rafes and secured
funding in grants from tesco and Cop
and a welsh language grant which
has enabled us to translate all key
documentation intoWelsh| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
We made a small loss of £200 but this
is actually due to spending on Welsh
language resources grant in advance
payments arrived in bank in the next
fnancial year so objectives were met| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Objectives met| |Investment performance
against objectives|Para 1.41|N.A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have broken even with a small
loss of £200 after a big investment
again his year, new staf, longer
opening hours etc. So we hope to
continue this vein to make a small
proft in thenext fnancialyear| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|this is being built up currently but will
be £5000 (covers a months wages
and a month of rent should we ever
have to move locations- but this can
be used should a large council grant
become available where payment
upfront I required as long as funds are
replaced once grant is paid)| |Amount of reserves held|Para 1.22|Will be £5000
Currently £3000—building this up
monthly until it reaches £5000 by end
of thistaxyear| |Reasons for holding zero
reserves|Para 1.22|Previously the need for the reserves
had not been known to the previous
leader and had been overlooked- this
is currently being sorted. There was
no reserves policy in place previously
and the new leader and it is being
created has come on board and this is
currently being created and a policy
on how much and why so this is being
built up currently but will be £5000
The is now a policy in place and it is
onourgdrive andin thefling cabinet| |Details of fund materially in
deficit|Para 1.24|N/A no material debt| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties or concerns for
ongoing in the future - recruitment
due to a ftime staf member level 3 or
above being on maternity next year
its imperative to recruit a temporary
replacement| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Fees- those from children attending
who aren’t funded by government
Education grant- based on number of
3 year olds in attendance
Childcare grant- based on number of
3 year olds in attendance.
Capital grant- for recovery from covid
Hygiene grant
Co op grant
Extra educationalgrant- tohelp| |---|---|---| |||settingsfollowing covid| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/a we have no investments| |A description of the principal
risks facing the charity|Para 1.46|Currently covid is the main risk as we
had to close for several months over
the last fnancial year due to low
numbers of attendance with people
not wanting to send their children in
times where we were in lockdown or
covidnumberswerehigh| |Other||N/a| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|CIO - ASSOCIATION Registered 15 Oct
2018| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Volunteers are voted in during
committee meetings| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|This has just been written and a copy
is on the gdrive and in the fling
cabinet| |---|---|---| |The charity’s organisational||We are a CIO not for proft charity.
We have a staf team inplace for the| |structure and any wider
network with which the
charity works|Para 1.51|everyday running of the setting
including leader/manager and deputy.
Our Committee has a chair, treasurer
and secretary and an additional
trustee. We hope to increase those
attendingin future also.| |---|---|---| |Relationship with any related
parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charityname|Benllech Playgroup| |---|---| |Other name the charity uses|Benllech Preschool| |Registered charitynumber|1180308| |Charity’s principal address|Uned Mathafarn
Benllech
Anglesey
LL748SG| ||| |||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---|---| ||**Trustee name**||**Office (if**
**any)**|**Dates acted**
**if not for**
**whole year**|**Name of person (or body) entitled to appoint trustee (if**
**any)**| |1|Rachael
Barber||chairpe
rson||| |2|Ffon
Morris||treasur
er||| |3|Carolyn
Archer||NA||| |4|Barbara
Jones||secreta
ry||| |5|||||| |6|||||| |7|||||| |8|||||| |9|||||| 10 11 12 13 14 15 16 17 18 19 20 – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and|N/A| segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** Natalie Hajbok ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** The policies and procedures have been updated over the year ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** RKBarber **Full name(s)** Rachael K Barber **Position (eg Secretary,** chair **Chair, etc) Date** 13/02/2023 E X P E N S E S / O U T w h a t w a s a c t u a l l y p a i d o u t t o n e s t i s 6 3 7 . 3 7 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Report to the trusteesl members of BEK) LLÉCH On accounts for the year ended Charrty no Irf any) Set out on pages I report to the trustees on my examination of the acwunts of the above charity Ilhe Trusfi for the year ended Responsibiltties and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in aC￿rdan￿ wtth the requirernenls of the Charities Act 2011 Ilhe Acri- I report in respect of my examination of the Trust's accounts carried out under secbon 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have ￿Mpleted my examination. I confirm that no material matters have come lo my attention I '} in connection with the examination which gives me cause lo believe Ihal in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with Ihe examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brdckets rf they do not apply. Signed= Date- Narne: DCLIA 1 IER October 2018 Relevant professional qualificatlonls) or body Ilf anyl-. oéFiciAL ( PeLi/oJ Address: LL-I£ l fO￿j LLAW &¥ptrJI fl LL 8rF Imiror needs IG k 3F'ig".I w2"ef> cf c?D.-r.rn vi Iiy wllIPi¢tL ,( :.Ic- ex< Independent examination of chartty accounts.. directions and guidance for examiners). IER October 2018 GSv• hero brl•f dotalls ol any items that the examlner wlshes to dlsclosg. IER October 2018