2021-04-30-accounts

Trustees’ Annual Report for the period

From 01/05/2020 Period start date To 30/04/2021Period end date

Charity name: Exeter City Football Club Museum Trust

Charity registration number: 1180297

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance education for the public benefit in the history of Exeter City Football Club by the establishment and maintenance of a museum and the collection, safeguarding and display of historical items, both tangible and intangible, related to the history of Exeter City Football Club.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Further curation and display of heritage materials at St James Park (various). Redevelopment of ECFC Museum Room at St James Park, and preparation for the return of supporters following the Covid- 19 Lockdown and public closure of the stadium. Online presentations via Zoom for supporters, history groups, and the community. Further development of (online) Grecian Archive. Development of ECFC Museum voluntary programme.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees have received all relevant information via the charities commission website, and have utilised the guidance in their decision making processes. Reference at all times is made to ensure that the activities of the ECFC Museum Trust are undertaken to meet the educational and organisational objects of the constitution.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The launch of the ECFC Museum allowed the Trust, Exeter City Football Club, The ECFC Supporters Trust, and the City Community Trust, to utilise the history and heritage of ECFC in a range of activities including educational workshops, talks, stadium tours, well- being workshops, and outreach activities. This work continues to illustrate the history and heritage of Exeter City Football Club, its players, staff, fans, and volunteers, both from a tangible and intangible perspective. Our ECFC Museum Outreach Programme saw the team engage online with various groups, including Sporting Heritage and other football clubs to share our experiences and knowledge for the development of heritage activities across the country. Our voluntary programme has been key to not only enhancing the physical and online spaces of the museum but has further strengthened our ability to engage supporters and community with our history and heritage.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charities financial position at the end of the period is stable, due to limited financial activity during the Covid-19 pandemic.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	N/A
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	The charity, at present, has chosen to adopt a zero reserve policy due to the fact that the charity has no overheads and limited expenditure during this period.
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and

objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	‘Foundation’ model constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The trustees of the ECFC Museum Trust where nominated and appointed due to their roles and experience related to the collection, preservation, research and sharing of ECFC’s history and their broader knowledge of the heritage sector. Future Trustees will be selected in relation to specialist skills relating to charitable, financial or cultural heritage work or activity.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	The Exeter City Football Club Museum Trust
Other name the charity uses	ECFC Museum Trust
Registered charity number	1180297
Charity’s principal address	Exeter City Football Club St James Park Stadium Way Exeter EX4 6PX

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Paul Farley	Chair
	Aidan Hamilton
	Martin Weiler
	Will Barrett	Museum Officer

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Dr William David Paul Barrett	Mr Paul Farley
	Museum Officer	Chairman
	30/04/2021
	30/04/2021

Charity Name No (if any) Exeter City Football Club Museum Trust 1180297

Receipts and payments accounts For the period Period start date To from 5/1/2020

Period start date Period end date To 5/1/2020 4/30/2021

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Individual donations 187 - - 187
Bucket collection - - - -
Third party access 30 - - 30
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 217 - - 217
A2 Asset and investment sales,
(see table).
Sale of programmes 6 - - 6
- - - -
Sub total [ 6 ] - - 6
Total receipts 223 - - 223
A3 Payments
Museum artwork 100 - - 100
Meeting expenses 26 - - 26
Volunteers' expenses - - - -
Postage - - - -
Website hosting 108 - - 108
Subscriptions 72 - - 72
Donation to Club 150 - - 150
Preservation materials 16 - - 16
- - - -
Sub total 472 - - 472
A4 Asset and investment
purchases, (see table)
Purchase of artefacts 110 - - 110
- - - -
Sub total 110 - - 110
Total payments 582 - - 582
Net of receipts/(payments) - 359 - - - 359
A5 Transfers between funds - - - -
A6 Cash funds last year end 905 - - 905
Cash funds this year end 546 - - 546
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Santander Bank	Total cash funds	to nearest £ 546 - - 546		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		OK	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details		liability relates		- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
			Will Barrett Paul Farley

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CC16a
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Last year

to the nearest £

343 176 - - - - - - 519

650 - 650 1,169

90 5 4 173 - - - - 272

22 - 22 294 875 - 30 905

Endowment funds to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - -

Current value (optional)

-

Current value (optional)

When due (optional)

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Date of
approval
4/30/2021
4/30/2021
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