## **Trustees’ Annual Report for the period**
## **From 01/05/2020 Period start date To 30/04/2021Period end date**
**Charity name: Exeter City Football Club Museum Trust**
**Charity registration number: 1180297**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance education for the public**
**benefit in the history of Exeter City**
**Football Club by the establishment and**
**maintenance of a museum and the**
**collection, safeguarding and display of**
**historical items, both tangible and**
**intangible, related to the history of Exeter**
**City Football Club****_._**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Further curation and display of heritage**
**materials at St James Park (various).**
**Redevelopment of ECFC Museum Room**
**at St James Park, and preparation for the**
**return of supporters following the Covid-**
**19 Lockdown and public closure of the**
**stadium.**
**Online presentations via Zoom for**
**supporters, history groups, and the**
**community.**
**Further development of (online) Grecian**
**Archive.**
**Development of ECFC Museum voluntary**
**programme.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have received all relevant**
**information via the charities commission**
**website, and have utilised the guidance**
**in their decision making processes.**
**Reference at all times is made to ensure**
**that the activities of the ECFC Museum**
**Trust are undertaken to meet the**
**educational and organisational objects of**
**the constitution.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The launch of the ECFC Museum allowed**
**the Trust, Exeter City Football Club, The**
**ECFC Supporters Trust, and the City**
**Community Trust, to utilise the history**
**and heritage of ECFC in a range of**
**activities including educational**
**workshops, talks, stadium tours, well-**
**being workshops, and outreach activities.**
**This work continues to illustrate the**
**history and heritage of Exeter City**
**Football Club, its players, staff, fans, and**
**volunteers, both from a tangible and**
**intangible perspective.**
**Our ECFC Museum Outreach Programme**
**saw the team engage online with various**
**groups, including Sporting Heritage and**
**other football clubs to share our**
**experiences and knowledge for the**
**development of heritage activities across**
**the country.**
**Our voluntary programme has been key**
**to not only enhancing the physical and**
**online spaces of the museum but has**
**further strengthened our ability to engage**
**supporters and community with our**
**history and heritage.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charities financial position at the end**
**of the period is stable, due to limited**
**financial activity during the Covid-19**
**pandemic.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**|
|Amount of reserves held|Para 1.22|**N/A**|
|Reasons for holding zero
reserves|Para 1.22|**The charity, at present, has chosen to**
**adopt a zero reserve policy due to the**
**fact that the charity has no overheads**
**and limited expenditure during this**
**period.**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
**Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and
|objectives including any
social investment policy
adopted|Para 1.46||
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**‘Foundation’ model constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The trustees of the ECFC Museum Trust**
**where nominated and appointed due to**
**their roles and experience related to the**
**collection, preservation, research and**
**sharing of ECFC’s history and their**
**broader knowledge of the heritage sector.**
**Future Trustees will be selected in**
**relation to specialist skills relating to**
**charitable, financial or cultural heritage**
**work or activity.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|The Exeter City Football Club Museum Trust|
|---|---|
|Other name the charity uses|ECFC Museum Trust|
|Registered charity number|1180297|
|Charity’s principal address|Exeter City Football Club
St James Park
Stadium Way
Exeter
EX4 6PX|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Paul Farley|Chair|||
||Aidan Hamilton||||
||Martin Weiler||||
||Will Barrett|Museum Officer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Dr William David Paul Barrett|Mr Paul Farley|
||
Museum Officer|Chairman|
||30/04/2021||
||30/04/2021||
**Charity Name No (if any) Exeter City Football Club Museum Trust 1180297**
## **Receipts and payments accounts For the period** Period start date **To from** 5/1/2020
Period start date Period end date **To** 5/1/2020 4/30/2021
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Individual donations 187 - - 187
Bucket collection - - - -
Third party access 30 - - 30
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 217 - - 217
A2 Asset and investment sales,
(see table).
Sale of programmes 6 - - 6
- - - -
Sub total [ 6 ] - - 6
Total receipts 223 - - 223
A3 Payments
Museum artwork 100 - - 100
Meeting expenses 26 - - 26
Volunteers' expenses - - - -
Postage - - - -
Website hosting 108 - - 108
Subscriptions 72 - - 72
Donation to Club 150 - - 150
Preservation materials 16 - - 16
- - - -
Sub total 472 - - 472
A4 Asset and investment
purchases, (see table)
Purchase of artefacts 110 - - 110
- - - -
Sub total 110 - - 110
Total payments 582 - - 582
Net of receipts/(payments) - 359 - - - 359
A5 Transfers between funds - - - -
A6 Cash funds last year end 905 - - 905
Cash funds this year end 546 - - 546
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Santander Bank|
**_Total cash funds_**|**to nearest £**
**546**
**-**
**-**
**546**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
||||Will Barrett
Paul Farley|||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**343 176 - - - - - - 519**
**650 - 650 1,169**
**90 5 4 173 - - - - 272**
**22 - 22 294 875 - 30 905**
**Endowment funds to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
**----- Start of picture text -----**
Date of
approval
4/30/2021
4/30/2021
**----- End of picture text -----**