Charity Number. 1180273 SWANLAND VILLAGE HALL CIO TRUSTEES, REPORT AND FINANCIAL STATEMEKrs Period ended 31 Decombor 2024 Phoenix Accountancy and Business Consultancy Llmil•d
SWANLAND VILLAGE HALL Charity Numbet: 1180273 Contents lo the Financial Statements For the perlod ended 31 DKember 2024 Page Report of the Board of Trustees Independent Examiners Report Statement of Financial Activities Balance Sheet Note8 to the FinancAal Slatements 10
SWANLAND VILL4GE HALL Charity Number: 1180273 TRUSTEES. REPORT The Trustees present their annual report together with the financial statements for the year to 31 December 2024. The financial statements comply with the Charities Act 2011, the Constitution, and Accounting and Reporting by Charilies: Ststement of Recommended Practice applicable to charities PTeparing their accounts in acCdanCe with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effectlve 1 January 2019). REFERENCE AND ADMINISTRATIVE DEfAILS OF THE CHARrrY, ITS TRUSTEES AND ADVISERS Charlty name: Swanland Village Hall Roglstsred charity number: 1180273 strUcre. Charitable Incorpordted Organisation (CIO) Principal addre88: Main Street Swanland East Yorkshire HU14 3QR Trustee8: At the date of this report the trustees were: Andrew Page Neil BoWeaTr Allan Quarterman Christine Page Christine Walker David Walker Elaine Holmes Michelle Johns David Evans Dr Mie Mie Kyaing Rebecca Feetam Barry Maddison Chair from 01101r23 Appointed 14111r24 The followrKJ changes t(x)k place during the year and since the year end,. Leah Moore Barry Maddison Resigned 09112r24 Appointed 14111r24
SWANLAND VILLAGE HALL Chaiity Number. 1180273 TRUSTEES. REPORT (continu> Bankors: Barclays Bank plc 1-5 King Edward Street Hull HU13RL Beverley Building Soc 57 Market Place Beverley East Yorf(shire HU17 8AA Indepgndgnt examlner. Rebec(x Triffitt MAAT Phoenix Accountancy and Buslness Consultancy Limited Morfey's Cotlage, Morws Yanl Walkergate Beverley East Yorkshire HU179BY STRUCTURE. GOVERNANCE AND IIANAGEMEKr Gov•rnlng document The tharity was established under a Constitutson (foundation model) dated 11 October 2018 as amended on 17 February 2020 arKI is a registered Charitable Incorporated Organisation (ClO>. Govwnlng body The responsibility to ensure appropriate governan arKI management of the charity is vested in the Trustees. Appolntmonl of Trustees The appointsnent of trustees ss in accordance with the Conslitutton. The Constitution states there must be at least 4 charity trustees and the maximum number of chaiity trustees is 14. There is al80 provision for an ex-officio trustee, the Chair of Swanland Village Associaln and a nominated trust from Swanland Parish Council.
SWANLAND VILLAGE HALL Charity Number: 1180273 TRUSTEES. REPORT (conllnued) OBJECTNES AND ACTivrriES ObJ&ct8 The object of the CIO is: o use the property, the trust funds and the income for the pUoseS of providing and maintaining a village hall for the use of the inhabilants of the Parish of Swanland, without distinction of sex, sexual orientation. age, disability, nationalty, ra or political. religious or other opinions, including use for meetings, lectures and dasses or other fonns of recreation and leisure time occupat in the interests of PJocial welfare arKI wilh th8 object of inproving the conditions of life for the saKI inhabitants. Publlc bonefft The Trustees confsrm that they have complied with the duty, wntsined in Section 4 of the Charities Act 2011, to have regard to the guidance on public benefrt issued by the Charty Commission. The charitable purpose of the charity viithin the Meani of the act is contsined within its objects staled above. ACHIEVEMENTS AND PERFORMANCE Revlow of the flnanclal period The trustees and staff continued to work hard to ensure the hall remained a great Pla to hlre and use. EncourBglngly our lOng-trn hirers are dolng well, and some have expanded thelr sesslons. We have had several new hirers arKI a contlnulng dlverse range of short- term hlre events which are primarily arourKI famity even& R(x)m rates were not charKJed signlficantty again this year as we want to erKourage hall usage and support residents In uslng the hall, Room usage Increased and other sources of Income- bar sales around events, l(K) dub lotteryi collertion b)xes and clothlNJ bank have all progressed. The Ilve events that we Jolntly run with the Vlllage association are proving very popular with many sold out and provide a great opportunlty for vlllage regdents to meet ar socialise. Whllst we achleved a swrplus In the year, thls was rellec1ive of the success in Increaslng revenue but also benefitted from a limited MaIntenan spend wlth the main hall floor sandinglrebufflng a1 Intemal painting tEing plann for earfy 2025. All equlpment and faclllty Complian checks were completed to plan. A traffic safety expert was engaged to provlde a rssk assessment on the or parl( and a plan the twstees could follow the collabornve Improvement an led by local councillors dld not achleve support from all stakeholders and was shelved. The was I trustee resignatlon In year and l appolntrEnt. We conljnue to look to simplify the wnnSng of the hall to benefft cuent and future trUs. Thls has included introduclng an onlSne LM)oklng system, Hallmaster, which will also simplify involclrvJ as well as a managerr£nt s¥em to St key d(urnents indudlng pollclesrt eqUIpnt complIan records arxf trdining videos for trLLees and *ff.
SWANLAND VILLAGE HALL Charity Number: 1180273 TRUSTEES. REPORT (conllnued) Alongslde thls, the trustees ha* prlorlosed ftrture InVeStnE with the installatlon of futher solar pands and a kitthen refurbishment belng examined althOh both wlll requlre some level of grant fundlng to be finanoalty attradlve. We were dellghted to successfully complete the Hallmark 3 assessnErt and remaln one of the few halls in our area to achieie th15. Flnanclal regulations The financial statenients have been prepared in accordance with the accounting policies set out on page 9 and 10 and comply with the conststution and applicable a¢un11ng standards. Flnancial rosults Total Income was £64,908, Moslty from hiring the hall £44,139. Grant £4,000, Drinks and snack Income £3,895 and Library Rent of £4,339. Total expendItU was £43,979. The Surplus for the period vrfas £20,930. Pollcy on rnsorves The Trustees, policy on reserves is that morTetary reserves shall be maintained equivalent to 6 months, average routine revenue expenditure. At the financial year-end cash balances amounted to £116,509 which significantly exfxled the amount qUired by the policy. FUTURE PLANS The ManagEnt committee wtll continue to maintain the hall to a very high standard, making it an attractive and V11 used asset to residents of the village and beyond. As a management committee we are planning to work ¢losety with other village groups and organisations to collaborate on activities and projects which will be of a benefit to the residents of Swanland. Trustees will contlnue to ensure the firture of the hall by working in partnership with our long and short-term hirers as well as seeking new hirers to increase room use. Additionally, the Trustees will appty for grant furKlirKJ to ty and fund development of the major items in the hall.
SWANLAND VILLAGE HALL Charity Number: 1180273 TRUSTEES. REPORT (continued) TRUSTEES. RESPONSIBIUTY FOR THE AccouKrs The law applicable to charities in Er¥Jland and Wales requires the Trustees to prepare statements of account for each financial year which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources for that perit)d. In preparing those financial statements, the Trustees are required to: select 8Uitable accounting policies and appty them consistently; make judgements and estimates that are reasonable and prudent: prepare the financial statements in accordan with the methods and principles s6t out in the Statement of Recommended Practi, Accounting and Reporting by Charities, and to state whether or not the accounts have been prepared In accordan wtth Ihat ststement and applicable accounting stsndards; prepare the financial statements on the going concem basis unless it 18 inappropriate to presume that the chaiity will continue in operatlon. The Trustees are responsible for keeping proper accounting records which are sufflent to show and explain the charitls transactions and to disclose wÉth reasonable accuracy at any time the financial position of the Charity, and to enable them to ensure that any statements of account ccxnply with the requirements of the Chanty (Accounts and Reports) Regulations 2008. They afe also responsible for safeguarding the assets of the Charity and hence for tsking reasonable steps for the prevenlion and detection of fraud other irregularities. Approved by the Trustees on . . arKI signed on their behalf by: Andrew Page hair
SWANLAND VILLAGE HALL Charity Number. 1180273 INDEPENDEKf EXAMINEifs REPORT TO THE TRUSTEES OF SWANLAND VILLAGE HALL I report on the accounts of the CharTtable Incotporth Organisation for the n{KI ended 31 December 2024 which are set out on pages 8 to 16. Re8fve respon8lbllltl•s of trystaes and examiner Th& chariiy'8 trustees arn respon8ible for the weparation of lh8 accots. Th8 ChIty'S trust888 consider that an audit is not required for this year under $8dion 144 of the Charities Ad 2011 {the Charities Act) and that an indeperKlent examination is needed. It is my responsibilty to- examine the accounts under Section 145 of ts Charities Ac( to followthe procedures laKI in the general Directions given by the CharÉly Comrni8sion under 8&tlon 145 (5)(b) of the Chartties Act; and lo state whether particular Matte have come to my attention. Bas18 of Indgpondent examlnorfs roport My examination was carried out in aCcordanr with the General DKectx)ns given by the Charity Commlssioners. An examlnation includes a revwi of the accounting records kept by the Charty and a compari80n of the accounts pr&8ented V•ith those records. It also indudes consideration of any unusu81 itams or disclosures in the ac%ourts and seeking ewanations from you a8 trustees conceming any such matter8. The 5xedureS uThJertaken do not provide all the eviden that would be requir8d in an audit, and consequentty. no opinion is given as to whether the accounts present a 'true and fairf view arKJ the report is limited to thosa matters set out in the statement below. Independent examlnerf8 Statsment I have completed my examination. l Gonfimi that no material matters have come to my attention in connectlon with the examination vthich gives me cause to tdieve that In, any material respect: the a¢coLrtlng records were not kept in accordan with section 130 of the Charities ACE,. or the accolmts did not accord with the )unting records,. or the acCot8 did not comply vAth the applicable requirements cgJncerniThJ ts forni and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a and lair, view vthich is rK)t a matter con8idered a8 part of an independent examinatirn. I have no concems and have c(xne auoss no other matters in connecllon with the examination to which attention shiwld be drawn in this reFQrt in order to enable a proper understandiThJ of the accounts to be reached. Rebecca Triffrtt MAAT Phoenix Accountancy and Busine8s Cwsultancy Limited Morley's Cottage Morf&y'8 Yard Walkergate Bevedey HU17 9BY Date.. Q161&
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SWANLAND VILLAGE HALL Charity Numb6r: 1180273 BALANCE SHEET at 31 Dgwnbor 2024 Notes 2023 FIXED ASSErs Tangible a&8ets 9,692 8,982 CURRENT ASSErs Debtors and prepayments Stock Bank balances: Barclays - Current Barclays - 100 Club Barclays- 100 Club Beverley Building Society Untted TNst x2 5,311 5,207 439 21.136 5,270 14,624 4,943 24,574 65,528 24,150 50,000 99,363 CREDITORS.. amounts falling due wlthln one year 10 NEf CURRENT ASSErs 114,265 94.046 103 028 FUNDS General furKIs Restricted funds 11 11 100,153 23,805 83,143 19,885 11 123,958 103,028 The notes on pages 10 to 16 fonn an integr8lpart of these accounts tees on date. .1.(. Approved by .and sign* on their behalf by: Andrew Page Chair
SWANLAND VILLAGE HALL Charity Number. 1180273 NOTES TO THE FINANCIAL STATEPIENTS For the poriod ondlng 31 Dacember 2024 ACCOUNTING POLICIES Basls of preparation The financial statements have been prepared In accordan with Accounting and Reporting by Charitss: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of IrelaTrJ (FRS102) (effective 19t January 2019) - (Charities SORP (FRS102)), the financial reposting standard applicable in the UK and Republic of Ireland (FRS102} and the Charities Act 2011. Swanland Village Hall meets the definition of a Publ benefft entty undeT FRS102. Assets and liabilities are initialty recognised at historical cost or transaction value unless otherwise stated in the relevanl accounting pollcy note(s). GoSng concern The trustees consider the charity to be a going COnM and the accounts have been prepared on this basis. Income Income is recognised when the charity has entrtlement to the funds, any performance CondinS attached lo the Itn(S) of income have been met, it is probable that the income will be receNed and the amount be measured reliably Glfts In klnd The charity receives Ihe benefft of rk carrted out by volunleers. Intsrast recelvable Interest on funds held on deposit is included when receivable and the amount Can be measured reliably by the charity; this is nomially upon nOtifatIOn of the interest paid or payable by the bank. Fund accounting Restricted funds are funds whioh are to be used in accordance with specif strictions imposed by donors. Restricted funds are accounted for separately to each other and to the core funding of the Charity. General funds are unrestrirted funds which are available for use at the discretion of the trustees in the furtheran of ts gerwl objectives of the charity and which have not been designated for other PuOse$ io
SWANLAND VILLAGE HALL Charity Number: 1180273 NOTES TO THE FINANCIAL STATEMEKrs For the perlod endlng 31 December 2024 Expondlture and Irrecoverab VAT Expenditure is recognFsed once there is a legal or constwctive ob1JatiOn to make payment to a third party. it is probable that settlement will be required and the amount of the oblvJation can be measured teliabty. Expenditure is classrfied under the following activty headings: . Costs of raising funds comprise the costs of tradlng. . Expendlture on charitable actNitses Irrecoverabb VAT Is chargj as a cost against activty for whh the expenditure VRS incurred Tanglble fixed assets and deprecialion Tangible fixed assets are slated at cost depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful lrfe, as follows: PV Cells Fum6ture and Equipment 5% on the straht line basis 10% to 33.33% on the straighl line basis Debtors Trade and other debtors are recconised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and In hand Cash at bank and cash in haThl includes cash and short temi highly lÉquid inve81ments with a short maturity of three months or less from the date of acquisition or cyening of the deposit or similar account. Credltors and provlslons Creditors and provisions are re(x)gni8ed where the tharity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the arrM)unt due to settle the obligation can be measured or estwnated reliably. Credrtors and provisions are normally recognised at their settlement amount after allowlng for any trade discounts due. Taxation In accordance with Paragraph 1 of Scedule 6 Finan Act 2010, the Charty is charity for tax purposes and is generally exempt from Income Tax and Capital Gains Tax. but not frcn VAT. Irrecoverable VAT is included in the cost of thclse items to which il relates. li
SWANLAND VILLAGE HALL Charity Number: 1180273 NOTES TO THE FINANCIAL STATEMENTS For the period ending 31 December 2024 2 INCOME FROM CHARITABLE ACTIVITIES General Restrlcted Funds Funds 2024 2024 Total General Restricted Funds Funds Funds 2024 2023 2023 Total Funds 2023 Room hlre 43.717 3 INCOME FROIIDTHER"TRADIFIGrnES General Restrl¢ted Funds Funds 2024 Total General Restrlcted Funds Funds Funds 2024 2023 2023 Totsl Funds 2023 The°1 Club Feed in Tariff Rents Refreshment Misc 3.391 3,391 3,313 3,313 1.856 1,856 1,701 1,701 4,340 3,895 170 4,173 4,173 3,068 176 3,895 170 176 9,118 3,391 4 INVESTMENT INCOME General Restrlcted Funds Funds 2024 2024 Total General Restiicted Funds Funds Funds 2024 2023 2023 Total Funds 2023 Interest received 2,984 2.984 427 427 DONATIONS AND GRAKf INCOME Genernl Rostslcted Funds Funds 2024 2024 Total General Restricted Funds Funds Funds 2024 2023 2023 Total Funds 2023 General Donation Grant Total 133 4,000 10.000 133 4,000 12
SWANLAND VILLAGE HALL Charity Number. 1180273 NOTES TO THE FINANCIAL STATEMENTS For the prlod ending 31 Docornbor 2024 5 EXPENDITURE ON CHARITABLE ACTivrriES General Restrfcted Funds Funds 2024 2024 Total Funds 2024 General Resti7Cted Total Funds Funds Funds 2023 2023 2023 Stsff costs Insurance and water Heating and lighting Repairs and renewals Cleaning Independent Examiner Other Accountancy Legal and professional fees and licences Other overhead costs Depreciation Trustees Expenses Bar Expenses 14,252 14.252 13.893 13,893 3,142 5,945 3,142 5.945 3,363 8,063 3,363 8,063 4,962 1,134 4,962 1.134 8,415 1.357 10,000 18,415 1.357 499 521 521 3,120 3.120 1,317 1,317 3,289 3.289 2,188 2,168 2,062 1,697 3,759 2,622 679 3,301 1,697 42.204 43.512 10 679 54 191 6 COSTS OF FUNDRAISING General Restiyctsd Funds Funds 2024 2024 Total Goneral Restrlcted Total Funds Funds Funds Funds 2024 2023 2023 2023 The .100" Club prize money & costs 1,774 1,774 1,809 1,809 13
SWANLAND VILLAGE HALL Charity Number. 1180273 NOTES ON THE FINANCIAL STATEMENTS For the period ending 31 December 2024 STAFF COSTS AND TRUSTEES, REPAUNERATION 2024 2023 Salaries Employers, national insurance Payroll fees 14,054 13,622 198 271 14,252 The average weekty number of fiJlS lime equivalent employees was 1. Trustees received no remuneration in the current accounting period. During the currenl accounting period tnAStees were reimbursed expenses of £0 (2023:£2,469). FIXED AssErs Fumiturn and equlpment Total Cost At 1 January 2024 Additions Disposals 82,600 4,469 82,600 4,469 At 31 December 2024 87,(9 Dgpreclation At 1 January 2024 Charged for the period 73,618 3.759 73,618 At 31 December 2024 77,3ri Net book value At 31 Deomber 2024 9.692 At 31 Dernber 2023 8,982 DEBTORS 2024 2023 Debtors and prepayments Less: provision for doubttul debts 5,311 5,207 5,311 5,207 14
SWANLAND VILLAGE HALL Charity Number: 1180273 NOTES ON THE FINANCIAL STATEMEHrs For the perfod ending 31 Decomber 2024 10. CREDITORS 2024 2023 Creditors and accruals 8,023 11. FUNDS January Incomlng Outgoing Transfer December 2024 funds General Fund Total unmtrlcted funds 83,927 40.507 100,153 83,927 57,517 {40,50n 100,153 Restrlcled Fund8 - capital expandlture PV Cel 679 3,035 3,035 3,714 The .100. Club- capital 16,171 3,391 {1,774) 17,788 DIFEY- Projector Total restricted funds 4.000 (1,018) 2,982 19.885 7,391 {3,471) 23,805 Totsl funds 103.028 15
SWANLAND VILLAGE HALL Charity Number: 1180273 NOTES ON THE FINANCIAL STATEMENTS For the perlod onding 31 December 2024 11. Fund8 (Conllnued) A brief description of the restricted funds are shown below: The PV Cells fijnd represents a grant from the Communty Sustainable Energy Programme for Photovoltsic Cells on the village hall roof. The fund balan is reduced by the annual depreciation charge. The "1 CXY Club was established to help raise funds to pay for equipping and improving the hall. The expenditure fund balance is redu by the annual depreciation charge and the revenue cost fund balan by the payment of prizes and costs. DIFEY- Projector & Screen Restricted grant was reiVed from Do it for Easl Yorkshire Community Grant Fund to be spent on a new projector arKI screen. 12. Relatsd Party Transactions During the financial period the Charity had no related party transactions with ts Trustees. 13. Golng Concom This provides the benefft of the organisation having a distinct legal identity and provsdes Limited Liability for the Ttustees. The chanty generales the majority of its inccxne from renting out the facilities and therefore the twstees consider the charity to be a going concern. 16