Charity Number. 1180273
SWANLAND VILLAGE HALL CIO
TRUSTEES, REPORT AND FINANCIAL STATEMEKrs
Period ended 31 Decombor 2024
Phoenix Accountancy and Business Consultancy Llmil•d

SWANLAND VILLAGE HALL
Charity Numbet: 1180273
Contents lo the Financial Statements
For the perlod ended 31 DKember 2024
Page
Report of the Board of Trustees
Independent Examiners Report
Statement of Financial Activities
Balance Sheet
Note8 to the FinancAal Slatements
10

SWANLAND VILL4GE HALL
Charity Number: 1180273
TRUSTEES. REPORT
The Trustees present their annual report together with the financial statements for the year
to 31 December 2024.
The financial statements comply with the Charities Act 2011, the Constitution, and
Accounting and Reporting by Charilies: Ststement of Recommended Practice applicable to
charities PTeparing their accounts in acC￿danCe with the Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102) (effectlve 1 January 2019).
REFERENCE AND ADMINISTRATIVE DEfAILS OF THE CHARrrY, ITS TRUSTEES
AND ADVISERS
Charlty name:
Swanland Village Hall
Roglstsred charity number:
1180273
strUc￿re.
Charitable Incorpordted Organisation (CIO)
Principal addre88:
Main Street
Swanland
East Yorkshire
HU14 3QR
Trustee8:
At the date of this report the trustees were:
Andrew Page
Neil BoWe￿aTr
Allan Quarterman
Christine Page
Christine Walker
David Walker
Elaine Holmes
Michelle Johns
David Evans
Dr Mie Mie Kyaing
Rebecca Feetam
Barry Maddison
Chair from 01101r23
Appointed 14111r24
The followrKJ changes t(x)k place during the year and since the year end,.
Leah Moore
Barry Maddison
Resigned 09112r24
Appointed 14111r24

SWANLAND VILLAGE HALL
Chaiity Number. 1180273
TRUSTEES. REPORT (continu￿>
Bankors:
Barclays Bank plc
1-5 King Edward Street
Hull
HU13RL
Beverley Building Soc
57 Market Place
Beverley
East Yorf(shire
HU17 8AA
Indepgndgnt examlner.
Rebec(x Triffitt MAAT
Phoenix Accountancy and Buslness Consultancy Limited
Morfey's Cotlage, Morws Yanl
Walkergate
Beverley
East Yorkshire
HU179BY
STRUCTURE. GOVERNANCE AND IIANAGEMEKr
Gov•rnlng document
The tharity was established under a Constitutson (foundation model) dated 11 October
2018 as amended on 17 February 2020 arKI is a registered Charitable Incorporated
Organisation (ClO>.
Govwnlng body
The responsibility to ensure appropriate governan￿ arKI management of the charity is
vested in the Trustees.
Appolntmonl of Trustees
The appointsnent of trustees ss in accordance with the Conslitutton.
The Constitution states there must be at least 4 charity trustees and the maximum
number of chaiity trustees is 14.
There is al80 provision for an ex-officio trustee, the Chair of Swanland Village Associal￿n
and a nominated trust￿ from Swanland Parish Council.

SWANLAND VILLAGE HALL
Charity Number: 1180273
TRUSTEES. REPORT (conllnued)
OBJECTNES AND ACTivrriES
ObJ&ct8
The object of the CIO is:
o use the property, the trust funds and the income for the pU￿oseS of providing and
maintaining a village hall for the use of the inhabilants of the Parish of Swanland, without
distinction of sex, sexual orientation. age, disability, nationalty, ra￿ or political. religious or
other opinions, including use for meetings, lectures and dasses or other fonns of recreation
and leisure time occupat￿￿ in the interests of PJocial welfare arKI wilh th8 object of inproving
the conditions of life for the saKI inhabitants.
Publlc bonefft
The Trustees confsrm that they have complied with the duty, wntsined in Section 4 of the
Charities Act 2011, to have regard to the guidance on public benefrt issued by the
Charty Commission. The charitable purpose of the charity viithin the Meani￿ of the act is
contsined within its objects staled above.
ACHIEVEMENTS AND PERFORMANCE
Revlow of the flnanclal period
The trustees and staff continued to work hard to ensure the hall remained a great Pla￿ to
hlre and use. EncourBglngly our lOng-t￿rn hirers are dolng well, and some have expanded
thelr sesslons. We have had several new hirers arKI a contlnulng dlverse range of short-
term hlre events which are primarily arourKI famity even& R(x)m rates were not charKJed
signlficantty again this year as we want to erKourage hall usage and support residents In
uslng the hall, Room usage Increased and other sources of Income- bar sales around
events, l(K) dub lotteryi collertion b)xes and clothlNJ bank have all progressed. The Ilve
events that we Jolntly run with the Vlllage association are proving very popular with many
sold out and provide a great opportunlty for vlllage regdents to meet ar￿ socialise.
Whllst we achleved a swrplus In the year, thls was rellec1ive of the success in Increaslng
revenue but also benefitted from a limited MaIntenan￿ spend wlth the main hall floor
sandinglrebufflng a￿1 Intemal painting tEing plann￿ for earfy 2025. All equlpment and
faclllty Complian￿ checks were completed to plan. A traffic safety expert was engaged to
provlde a rssk assessment on the or parl( and a plan the twstees could follow the
collaborn￿ve Improvement ￿an led by local councillors dld not achleve support from all
stakeholders and was shelved.
The￿ was I trustee resignatlon In year and l appolntrEnt. We conljnue to look to
simplify the wnnSng of the hall to benefft cu￿ent and future trU￿s. Thls has included
introduclng an onlSne LM)oklng system, Hallmaster, which will also simplify involclrvJ as well
as a managerr£nt s¥*em to St￿ key d(￿urnents indudlng pollclesrt eqUIp￿nt
complIan￿ records arxf trdining videos for trLL*ees and *ff.

SWANLAND VILLAGE HALL
Charity Number: 1180273
TRUSTEES. REPORT (conllnued)
Alongslde thls, the trustees ha* prlorlosed ftrture InVeStnE￿ with the installatlon of
futher solar pands and a kitthen refurbishment belng examined althO￿h both wlll
requlre some level of grant fundlng to be finanoalty attradlve.
We were dellghted to successfully complete the Hallmark 3 assessnErt and remaln one of
the few halls in our area to achieie th15.
Flnanclal regulations
The financial statenients have been prepared in accordance with the accounting policies set
out on page 9 and 10 and comply with the conststution and applicable a¢￿un11ng standards.
Flnancial rosults
Total Income was £64,908, Moslty from hiring the hall £44,139. Grant £4,000, Drinks and
snack Income £3,895 and Library Rent of £4,339. Total expendItU￿ was £43,979. The
Surplus for the period vrfas £20,930.
Pollcy on rnsorves
The Trustees, policy on reserves is that morTetary reserves shall be maintained equivalent
to 6 months, average routine revenue expenditure. At the financial year-end cash balances
amounted to £116,509 which significantly exfxled the amount ￿qUired by the policy.
FUTURE PLANS
The Manag￿Ent committee wtll continue to maintain the hall to a very high standard,
making it an attractive and V￿11 used asset to residents of the village and beyond. As a
management committee we are planning to work ¢losety with other village groups and
organisations to collaborate on activities and projects which will be of a benefit to the
residents of Swanland.
Trustees will contlnue to ensure the firture of the hall by working in partnership with our
long and short-term hirers as well as seeking new hirers to increase room use.
Additionally, the Trustees will appty for grant furKlirKJ to ty and fund development of the
major items in the hall.

SWANLAND VILLAGE HALL
Charity Number: 1180273
TRUSTEES. REPORT (continued)
TRUSTEES. RESPONSIBIUTY FOR THE AccouKrs
The law applicable to charities in Er¥Jland and Wales requires the Trustees to prepare
statements of account for each financial year which give a true and fair view of the state of
affairs of the charity and of its incoming resources and application of resources for that
perit)d. In preparing those financial statements, the Trustees are required to:
select 8Uitable accounting policies and appty them consistently;
make judgements and estimates that are reasonable and prudent:
prepare the financial statements in accordan￿ with the methods and principles s6t
out in the Statement of Recommended Practi￿, Accounting and Reporting by
Charities, and to state whether or not the accounts have been prepared In
accordan￿ wtth Ihat ststement and applicable accounting stsndards;
prepare the financial statements on the going concem basis unless it 18 inappropriate
to presume that the chaiity will continue in operatlon.
The Trustees are responsible for keeping proper accounting records which are suff￿lent to
show and explain the charitls transactions and to disclose wÉth reasonable accuracy at any
time the financial position of the Charity, and to enable them to ensure that any statements
of account ccxnply with the requirements of the Chanty (Accounts and Reports) Regulations
2008. They afe also responsible for safeguarding the assets of the Charity and hence for
tsking reasonable steps for the prevenlion and detection of fraud other irregularities.
Approved by the Trustees on .
. arKI signed on their behalf by:
Andrew Page
hair

SWANLAND VILLAGE HALL
Charity Number. 1180273
INDEPENDEKf EXAMINEifs REPORT
TO THE TRUSTEES OF SWANLAND VILLAGE HALL
I report on the accounts of the CharTtable Incotporth Organisation for the ￿n{KI ended 31
December 2024 which are set out on pages 8 to 16.
Re8￿fve respon8lbllltl•s of trystaes and examiner
Th& chariiy'8 trustees arn respon8ible for the weparation of lh8 acco￿ts. Th8 Ch￿Ity'S trust888
consider that an audit is not required for this year under $8dion 144 of the Charities Ad 2011 {the
Charities Act) and that an indeperKlent examination is needed.
It is my responsibilty to-
examine the accounts under Section 145 of ts Charities Ac(
to followthe procedures laKI in the general Directions given by the CharÉly Comrni8sion
under 8&tlon 145 (5)(b) of the Chartties Act; and
lo state whether particular Matte￿ have come to my attention.
Bas18 of Indgpondent examlnorfs roport
My examination was carried out in aCcordanr￿ with the General DKectx)ns given by the Charity
Commlssioners. An examlnation includes a revwi of the accounting records kept by the Charty
and a compari80n of the accounts pr&8ented V•ith those records. It also indudes consideration of
any unusu81 itams or disclosures in the ac%ourts and seeking ewanations from you a8 trustees
conceming any such matter8. The 5x￿edureS uThJertaken do not provide all the eviden￿ that
would be requir8d in an audit, and consequentty. no opinion is given as to whether the accounts
present a 'true and fairf view arKJ the report is limited to thosa matters set out in the statement below.
Independent examlnerf8 Statsment
I have completed my examination. l Gonfimi that no material matters have come to my attention in
connectlon with the examination vthich gives me cause to tdieve that In, any material respect:
the a¢coLrtlng records were not kept in accordan￿ with section 130 of the Charities ACE,. or
the accolmts did not accord with the ￿)unting records,. or
the acCo￿t8 did not comply vAth the applicable requirements cgJncerniThJ ts forni and
content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other
than any requirement that the accounts give a and lair, view vthich is rK)t a matter
con8idered a8 part of an independent examinatirn.
I have no concems and have c(xne auoss no other matters in connecllon with the examination
to which attention shiwld be drawn in this reFQrt in order to enable a proper understandiThJ of
the accounts to be reached.
Rebecca Triffrtt MAAT
Phoenix Accountancy and Busine8s Cwsultancy Limited
Morley's Cottage
Morf&y'8 Yard
Walkergate
Bevedey
HU17 9BY
Date..
Q161&

o<ric
Iii-
vvfO¢3)
(Tjf
rr(No)
tyj
>j &£oJj

SWANLAND VILLAGE HALL
Charity Numb6r: 1180273
BALANCE SHEET
at 31 Dgwnbor 2024
Notes
2023
FIXED ASSErs
Tangible a&8ets
9,692
8,982
CURRENT ASSErs
Debtors and prepayments
Stock
Bank balances:
Barclays - Current
Barclays - 100 Club
Barclays- 100 Club
Beverley Building Society
Untted TNst x2
5,311
5,207
439
21.136
5,270
14,624
4,943
24,574
65,528
24,150
50,000
99,363
CREDITORS.. amounts falling
due wlthln one year
10
NEf CURRENT ASSErs
114,265
94.046
103 028
FUNDS
General furKIs
Restricted funds
11
11
100,153
23,805
83,143
19,885
11
123,958
103,028
The notes on pages 10 to 16 fonn an integr8lpart of these accounts
tees on date. .1.(.
Approved by
.and sign￿* on their behalf by:
Andrew Page
Chair

SWANLAND VILLAGE HALL
Charity Number. 1180273
NOTES TO THE FINANCIAL STATEPIENTS
For the poriod ondlng 31 Dacember 2024
ACCOUNTING POLICIES
Basls of preparation
The financial statements have been prepared In accordan￿ with Accounting and
Reporting by Charitss: Statement of Recommended Practice applicable to
charities preparing their accounts in accordance with the Financial Reporting
Standard applicable in the UK and Republic of IrelaTrJ (FRS102) (effective 19t
January 2019) - (Charities SORP (FRS102)), the financial reposting standard
applicable in the UK and Republic of Ireland (FRS102} and the Charities Act
2011.
Swanland Village Hall meets the definition of a Publ￿ benefft entty undeT
FRS102. Assets and liabilities are initialty recognised at historical cost or
transaction value unless otherwise stated in the relevanl accounting pollcy
note(s).
GoSng concern
The trustees consider the charity to be a going COn￿M and the accounts have
been prepared on this basis.
Income
Income is recognised when the charity has entrtlement to the funds, any
performance Condi￿nS attached lo the It￿n(S) of income have been met, it is
probable that the income will be receNed and the amount be measured
reliably
Glfts In klnd
The charity receives Ihe benefft of ￿rk carrted out by volunleers.
Intsrast recelvable
Interest on funds held on deposit is included when receivable and the amount
Can be measured reliably by the charity; this is nomially upon nOtif￿atIOn of the
interest paid or payable by the bank.
Fund accounting
Restricted funds are funds whioh are to be used in accordance with specif
strictions imposed by donors. Restricted funds are accounted for separately to
each other and to the core funding of the Charity.
General funds are unrestrirted funds which are available for use at the discretion
of the trustees in the furtheran￿ of ts gerwl objectives of the charity and
which have not been designated for other Pu￿Ose$
io

SWANLAND VILLAGE HALL
Charity Number: 1180273
NOTES TO THE FINANCIAL STATEMEKrs
For the perlod endlng 31 December 2024
Expondlture and Irrecoverab￿ VAT
Expenditure is recognFsed once there is a legal or constwctive ob1￿JatiOn to make
payment to a third party. it is probable that settlement will be required and the
amount of the oblvJation can be measured teliabty. Expenditure is classrfied
under the following activty headings:
. Costs of raising funds comprise the costs of tradlng.
. Expendlture on charitable actNitses
Irrecoverabb VAT Is charg￿j as a cost against activty for wh￿h the
expenditure VRS incurred
Tanglble fixed assets and deprecialion
Tangible fixed assets are slated at cost depreciation. Depreciation is
provided at rates calculated to write off the cost less estimated residual value of
each asset over its expected useful lrfe, as follows:
PV Cells
Fum6ture and Equipment
5% on the stra￿￿ht line basis
10% to 33.33% on the straighl line
basis
Debtors
Trade and other debtors are recconised at the settlement amount due after any
trade discount offered. Prepayments are valued at the amount prepaid net of any
trade discounts due.
Cash at bank and In hand
Cash at bank and cash in haThl includes cash and short temi highly lÉquid
inve81ments with a short maturity of three months or less from the date of
acquisition or cyening of the deposit or similar account.
Credltors and provlslons
Creditors and provisions are re(x)gni8ed where the tharity has a present
obligation resulting from a past event that will probably result in the transfer of
funds to a third party and the arrM)unt due to settle the obligation can be
measured or estwnated reliably. Credrtors and provisions are normally recognised
at their settlement amount after allowlng for any trade discounts due.
Taxation
In accordance with Paragraph 1 of Sc*edule 6 Finan￿ Act 2010, the Charty is
charity for tax purposes and is generally exempt from Income Tax and Capital
Gains Tax. but not frc*n VAT. Irrecoverable VAT is included in the cost of thclse
items to which il relates.
li

SWANLAND VILLAGE HALL
Charity Number: 1180273
NOTES TO THE FINANCIAL STATEMENTS
For the period ending 31 December 2024
2 INCOME FROM CHARITABLE ACTIVITIES
General Restrlcted
Funds
Funds
2024
2024
Total General Restricted
Funds
Funds
Funds
2024
2023
2023
Total
Funds
2023
Room hlre
43.717
3 INCOME FROIIDTHER"TRADIFIGrnES
General Restrl¢ted
Funds
Funds
2024
Total General Restrlcted
Funds
Funds
Funds
2024
2023
2023
Totsl
Funds
2023
The°1
Club
Feed in
Tariff
Rents
Refreshment
Misc
3.391
3,391
3,313
3,313
1.856
1,856
1,701
1,701
4,340
3,895
170
4,173
4,173
3,068
176
3,895
170
176
9,118
3,391
4 INVESTMENT INCOME
General Restrlcted
Funds
Funds
2024
2024
Total General Restiicted
Funds
Funds
Funds
2024
2023
2023
Total
Funds
2023
Interest
received
2,984
2.984
427
427
DONATIONS AND GRAKf INCOME
Genernl Rostslcted
Funds
Funds
2024
2024
Total General Restricted
Funds
Funds
Funds
2024
2023
2023
Total
Funds
2023
General
Donation
Grant
Total
133
4,000
10.000
133
4,000
12

SWANLAND VILLAGE HALL
Charity Number. 1180273
NOTES TO THE FINANCIAL STATEMENTS
For the prlod ending 31 Docornbor 2024
5 EXPENDITURE ON CHARITABLE ACTivrriES
General Restrfcted
Funds
Funds
2024
2024
Total
Funds
2024
General Resti7Cted Total
Funds Funds
Funds
2023
2023
2023
Stsff costs
Insurance and
water
Heating and lighting
Repairs and
renewals
Cleaning
Independent
Examiner
Other Accountancy
Legal and
professional fees
and licences
Other overhead
costs
Depreciation
Trustees Expenses
Bar Expenses
14,252
14.252 13.893
13,893
3,142
5,945
3,142
5.945
3,363
8,063
3,363
8,063
4,962
1,134
4,962
1.134
8,415
1.357
10,000 18,415
1.357
499
521
521
3,120
3.120
1,317
1,317
3,289
3.289
2,188
2,168
2,062
1,697
3,759
2,622
679
3,301
1,697
42.204 43.512
10 679 54 191
6 COSTS OF FUNDRAISING
General Restiyctsd
Funds
Funds
2024
2024
Total Goneral Restrlcted Total
Funds
Funds
Funds
Funds
2024
2023
2023
2023
The .100" Club prize
money & costs
1,774
1,774
1,809
1,809
13

SWANLAND VILLAGE HALL
Charity Number. 1180273
NOTES ON THE FINANCIAL STATEMENTS
For the period ending 31 December 2024
STAFF COSTS AND TRUSTEES, REPAUNERATION
2024
2023
Salaries
Employers, national insurance
Payroll fees
14,054
13,622
198
271
14,252
The average weekty number of fiJlS lime equivalent employees was 1.
Trustees received no remuneration in the current accounting period. During the
currenl accounting period tnAStees were reimbursed expenses of £0
(2023:£2,469).
FIXED AssErs
Fumiturn
and
equlpment
Total
Cost
At 1 January 2024
Additions
Disposals
82,600
4,469
82,600
4,469
At 31 December 2024
87,(￿9
Dgpreclation
At 1 January 2024
Charged for the period
73,618
3.759
73,618
At 31 December 2024
77,3ri
Net book value
At 31 Deomber 2024
9.692
At 31 De￿rnber 2023
8,982
DEBTORS
2024
2023
Debtors and prepayments
Less: provision for doubttul
debts
5,311
5,207
5,311
5,207
14

SWANLAND VILLAGE HALL
Charity Number: 1180273
NOTES ON THE FINANCIAL STATEMEHrs
For the perfod ending 31 Decomber 2024
10.
CREDITORS
2024
2023
Creditors and accruals
8,023
11. FUNDS
January Incomlng Outgoing Transfer December
2024
funds
General Fund
Total
unmtrlcted
funds
83,927
40.507
100,153
83,927
57,517
{40,50n
100,153
Restrlcled Fund8 - capital expandlture
PV Cel
679
3,035
3,035
3,714
The
.100.
Club- capital
16,171
3,391
{1,774)
17,788
DIFEY-
Projector
Total
restricted
funds
4.000
(1,018)
2,982
19.885
7,391
{3,471)
23,805
Totsl funds
103.028
15

SWANLAND VILLAGE HALL
Charity Number: 1180273
NOTES ON THE FINANCIAL STATEMENTS
For the perlod onding 31 December 2024
11. Fund8 (Conllnued)
A brief description of the restricted funds are shown below:
The PV Cells fijnd represents a grant from the Communty Sustainable Energy
Programme for Photovoltsic Cells on the village hall roof. The fund balan￿ is reduced
by the annual depreciation charge.
The "1 CXY Club was established to help raise funds to pay for equipping and improving
the hall. The expenditure fund balance is redu￿ by the annual depreciation charge
and the revenue cost fund balan￿ by the payment of prizes and costs.
DIFEY- Projector & Screen
Restricted grant was re￿iVed from Do it for Easl Yorkshire Community Grant Fund to
be spent on a new projector arKI screen.
12. Relatsd Party Transactions
During the financial period the Charity had no related party transactions with ts
Trustees.
13. Golng Concom
This provides the benefft of the organisation having a distinct legal identity and
provsdes Limited Liability for the Ttustees.
The chanty generales the majority of its inccxne from renting out the facilities and
therefore the twstees consider the charity to be a going concern.
16