Charity Number: 1180273 SWANLAND VILLAGE HALL TRUSTEES, REPORT AND FINANCIAL STATEMENTS Period ended 31 December 2020 Phoenix Accountancy and Business Consultancy Limited
SWANLAND VILLAGE HALL Charity Number. 1180273 Contents to the Financial Statements For the period ended 31 December 2020 Page Report of the Board of Trustees Independent Examiners Report Statement of Financial Aclivities Balan Sheet Notes to the Financial Statements
SWANLAND VILLAGE HALL Charity Number. 1180273 TRUSTEES. REPORT The Trustees present th8ir annud rewt together with the financial statements for the year to 30 December 2020. The flnancial statements comply the Charities Act 2011, the Constitulion, and Accounting and ReFrf)rting by Charlties: Statement of Recommended Practice appIlble to charfties preparing their ac¢Dunts in accordance with the Financial Reporting Standard appIlble in the UK and Republlc of Ireland (FRS 102) (effective 1 January 2019). REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. rrs TRUSTEES AND ADVISERS Charity name: Swanland Village Hall R•glstered charlty numbor. 1180273 Strncture: Charitable Inwrporatsd Organisation (CIO) Maln Stre8t Swanland East Yorf(shire HU14 3QR Prfnclpal addro83: Trustees: At the date of this report the tn were: Neil Bowernn Atlan Quartennan drew Page Chfis P8ge Jani8 Thoresby Marion Riley Rebecca Edge Paul Hopton Leah Moore Christina Walker Elaine Holmes Michelle Johns David Evans The following changes took place durlng th8 year and sin( Ihe year end: Sh8ila Ireland resigned 1st January 2021 Colin Hill resigned 1st January 2021 Keith Caenter resigned 23rd August 2021 Yvonn8 Dumsday resigned 18th March 2021 SVA nomir Tery Phillips resigned 18t January 2021 Russ Garbutt resigngd 18th Novemb8r 2021 Va18ri8 Milne resigned 218t January 2021 Leah McNe appointed 1ST January 2022 Irene Gray appointed 14Tr1 December 2021 resigned 2P June 2022 Christine Walker appointed 181h November 2021 Chair Treasurer Swanland Parish Council nomine8
SWANLAND VILLAGE HALL Charity Numbgr. 1180273 Elaine Holmes Michelle Johns David Evans Andrew Page appointed 1ST October 2021 appointed 1ST September 2021 appointed 16Th August 2021 appointed 27Th Octobar 2020 Bank8. Barclays Bank plc 1-5 King Edward Street Hull HU13RL Beverley Building Sodety 57 Market Place Beverley East Yothshire HU17 8AA Indepèndent •xamIn. Katie Sauvage FCCA Chartered Certified Accountsnt. ot. Phoenix Accountancy and Business Consultsncy Limlted Morley's Cottage, Mows Yard Walkergate Beverfey East Yorf(8hire HU17 9BY STRUCTURE, GOVERNANCE AND MANAGEhlENT Govornlng docuThnt The charity was estsblished under a Constilution (foundation model) dated 11 October 2018 as amended on 27 February 2020 and 19 January 2021 and is a registered Charitable Incorporated Organisalon (CIO). Governing body The rosponsibility to ensure 8ppropriats governance ano managent of tho charity 18 vest8d in the Tfustees. Appolntment of Trustees Th8 appolntment of InBte8s is in accordan¢8 wlth Ihe Constitution. The Constitution states that there must be at least 4 ch817ty trustees and the maxlmum number of charity is 14. There is also provision for an ex-officio trustee. tha Chair of Swanland Ifillage Association and a nominated trustee from Swanland Parish Councll.
SWANLAND VILLAGE HALL Chwlty Ntser. 1180273 OBJECTIVES AND ACTMTES Tha oblect of CIO lo use the property. the trusi funds aNI the irKome for the PUrSe8 of providing and maintaining a village hall for the use of the inhabitants of th8 Pafish of Swanland, wrthout distinction of sex, sexual OTientstion. age, disabilty. nationalty. ra or political. r8ligious or othar opinions. induding use for meetings. lectures aid ¢Jass8s or other forms of re(xeatiLJ) and leisure time (mipation in the interests of s(xxd welfe vKlh the object of improvirKJ the conditions of life for the sald inhabitants. Publlc bgnofft The TTuslees that ttw complied with Ihe thjty. (%)niained in Sedion 4 of the Charities Act 2011. to have due regard to Ihe guidan on public b8nefft issued by the Charty Commtssion. The chariiable purpose rA the (wity wilhin tha anIng of th8 act is ccmtsined within its objects stated aiK)ve. ACHIEVEMENTS AND PERFORMANCE Revlew of the flnanclal wlod During the period under revte•V the tarity has maintained th8 Vfflag8 Hall at minimum o)st during the pandemi Despite this, our maint8nan(x wojramme has continued, and all r<yJtjne checks and w¥iix ha been cL¥npW lin to maintain the qualty of the hall factlities Where restrtctions were relaxed limi Op1 has been alloed. principally for thlldren's adivities by the long-kn hiters. Restrictions have been Hpthenl Governmertt Guideline5 ar¥J the relevant Licencing Aulhority for each activity. The Staff have been fvrloughed under the Govemmem sCre p8ylng 80% of avernge Income. The Charity up the other 20% to incxxne of the staff. We look fotbyad to rn0pen1j ts Hau fulty as soon a5 [Ssle FINANCIAL REVIEW Flnanclal regulatk) The finanraal statements have aCcanCe with the ac£ounting poII(aes set out on page 9 and 10 and (x%npty wilh the constihth and applicable accounting standards. Flnanclal Mults Th8 operalion of drsty was affected by the Covid 19 parwJemiG Income from hiring the hatl was £13.328. Totsl income £36.269 as the Chartty aoxssed Covid-19 support funds induding Ihe HMRC Job Ret8ntion Scheme and the East RidirYJ of
SWANLAND VILLAGE HALL Chadty Number. 1180273 Yorkshire Council Retail, Lelsure and Hospitalty fundlng. Total expenditure was £37,977. The defidt for the period was £1.708. Poll¢y on rn8•rv The Trustses, poll on res8DTrs is that monetary reserves shall be maintain8d equivalent to 6 months, average routine rgvenue 8xpenditure. Al the financial year-end cash balances amounted to £65.392 whith signfficantly exc08ded th8 amount r8quir8d by the policy. FLffURE PLANS This is the first full year of the CIO. Thè management o)mmlttee will continue to malntsin the hall to a very high standar(l. makirvJ it an attraclive and well us8d asset to residents of the village and beyond. As a management committee we are planning to work ck)sely wilh other village groups and organisations to Colla1rate on activities arKI projects which will be of a benefit to the residents of Swanland. At th9 time of writing this report. we are oyning out of thg Covid-19 pandemlc. Thls has meant that the management committee hav8 had to postpone such pn)Jects, however we hope to continue as On as we are 8bl8. Ttee$ will continue to tsk8 stsps to ensur8 the future of the hall duriThJ these unsettl8d tim8s. induding a fix on fail maintenan schedule, liaising with long- and short-temi hir8rs. financial planning, applying for grant funding and CA)ntinuing to ensure the 8ecurlty of the hall. TRUSTEES, RESPONSIBILrrY FOR THE ACCOUNTS The law applicable to dHrities in ETland and Wales requires the Trustees to prepare statements of account for each fin8nclal year which give a true and fair view of tho state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing Ihose finandal statenients. the Trustees are required to: select suitable accounting tK)licies and apply them consistently; make judgements and estimates that ar8 reasonable and prudent: prepar8 the finandal statements in ardan with the methods and principles set out In the Statement of Recommended Practice, Accounllng and Reporung by Charities, and to state whether or not the accounts hav8 been pr6pared in accordance with that statement and applicable accounting starKJard3" prepare the financ1 statements on the going concem basis unlass it is inapprowiate to presume that the dwity will continue In operation. The Trustees are responsible for keeping proper ac£ounllng records whlch are sufficienl to show and explain the chality's trans8¢tions and to dlsdose with reasonable accuracy at any time the financial position of tha Chatity. and to enable them to ensure that any statements of acwunt comply with the requiremerrts of the Charity (Accounts and Reports) Regulations 2008. They are also responsible for saf8guardlng the assets of the Charity and hence for taklng reasonable steps for the prevention and detecfjon of fraud and other irregularlties. Approved ty the Trustaes on 301h June 2022 and SIgr on their behalf by: David Evans Trea8ur8r
SWANLAND VILLAGE HALL Chaiity Number. 1180273 INDEPENDENT EXAMINERE REFIORT TO ThE TRUSTEES OF SWANLAND VILLAGE HALL I report on the aeeounts of the Charilablo Incorprytsl Organi6ation for the period ended 31 December 2020 which are set OLrt on pages 7 to 16. Rap8 rnsponslbllltlos of trta0 and ox•nlnar The charws tru are resporth for the preparatton d the acCots. The thrty'S trustees considér that an audit is not Uired for this Y under sedÉon 144 of the Charitses Aca 2011 (the Charitiès Act) and that an indéperthnt examinat M needed. It18 my responsibillty to". examine the accorts 8ei#lon 145 oftr Ctwll88 A<t to follow the PredUreS laid In the gwRrg1 DireGtkTh glven by the Charlty Comm1$81on under Section 145 {5)(b) of thè Charttw Ac and to state wh•thgr paruwlar matters have crKne to my attartltjn. Ba•1• of Indopond•nt exIn¥ r•port My examination was carnal out In accordanc8 wilh U)e General Direclion8 given by the Chartty Commlssioners. An examinoti¢)n indth a revw of the accourtirvJ records kept by the Charlty and a comparison of th8 accounts wa8entl with th08e records. It al indud88 c4)nsideratlon of any unu8ual items or disdosurns in tho axounts and 8eeklng explanatlons from you 88 trustsas concemlng any Such matters. Th8 procedure8 Undertak do not wowda all the eviden¢8 that would be required In an audit and Conseq, no opinion 18 g1¥ as to whother the a¢¢ounts pro8•nt a Irue falrf aj ts re Is Ilmilsl to thoao mts8 8ei wt In tha statsment below. Indgpend•nt •xamlMV• •Irtn0nt I have compl8bJ My examinakn. I confimi that no material mattern have come to my attentk)n In connectlon with the examinat1 whith glv68 mè cause to belleve that in. any matèrfal resp8ct'. th8 accolmting records YJEre not W in e0rdance with sl0n 130 of the Charttie8 Ad. or the accounts did not accord With the accountiThJ re(xd5. or the accounts did not comply with the appkable r84uirement8 cOnCnIj the forni and content of aG¢ounts set out in the Charilies (Ac(a)unts and Repts) Regulatlons 2008 other than ory requlremert that th• accounls give a Yrue 8nd f#lrf vlv which 18 not 8 matt8r I have no con(m8 8nd have coma a(xoss no other matter8 in cOnrA[0n th tho MInatIOn to which attgntion should be dravm In this rem kn ordw to a prow understandlng of the accounls to be reached. Katle Souvage FCCA Chortsred Cerfd Accoun Phoenix Accountancy and Business Crnllry Limitad Morley's Cottage MorIS Yard Walkergate Beverky HU17 9BY 817/20
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SWANLAND VILLAGE HALL Charity Nnb. 1180273 BALANCE SHEEr 2019 Tangible a888ts 11.893 13,312 CURRENT ASSErJ Debtors and preFeymwts Bank balances: Barclays - Current Commurfty Accounl Bardays- 100 Club Community Account Beverfey Bulldlng Sodety 1,180 28,698 4.774 66.415 66,063 CREDITORS: amounts tsillNJ du• wlthln one y•ar 585 NET CURRENT ASSETS FUNDS General funds Restricted funds 11 11 59.022 60,783 11 Approved by ts tru8te88 cffi date .... Davld Evans Treasurer
SWANLMD VILLAGE HALL Charity Number. 1180273 NOTES TO THE FINANCIAL STATEMEF For th• porlod ending 31 Docember 2020 AccouimNG POUCES Basis of preparatlon The financial statements have Lwi preparwj in aC£Ordan( with Acix)unting and Reporting by Ch8rtties: stateMt of Re(Thded Practico apFAiGab18 lo dritIeS prepariry their accounts in a¢(xxtsn with ts Finan(yal RepIng Standard applicabfe in the UK and Rewblic d Ireland {FRS102) (effedive la January 2019)- (Charities SORP (FRS102)). the )knThial reposting standard appficable in the UK and Republic of Ireland (FRS102) aNI the Cftsqritss Ad 2011. Swanland Mllag8 Hall me definTIKX7 of a wblic benefft entity und8r FRS102. Ass8ts and IHbthtRs ar8 inltlalty recognised at historical cost or trdnsaction value unless otherwise stated in the relevdnl ac0)unl# wlicy note(s). This is the Se¢d of operation of the Charitable In(xw)rated Organisation whith achieved dBritsble ststus on 110(ob8r 2018. AJI assets and liabilities transferred from Swanland Vdlage Hall. an unlncorporaj dBrity (Charity No: 1107061) on 30 Juna 2019. Golng concom The trustees o)nststs (tsity to be a (X)n( and ts accounts have been In)rne is recx)gnised V7 the dlarity has entid8ment to the fvnds, any perforniance (nditionS atta7 to the itern(s) of In0)w h8V8 been met. it is probable that the in¢Thie be received and the arn(xmt be measured reliably Gits in klnd The tharity r8caives th& benefft of w(Ak orrfBd wt by volwthrs. Interest racelvabl Interest on funds ld on dewsit is Indu when re(knble and the amount In b8 measured reliably by thaiity. this is rM)rmally upon tIfitIOn of the intèrest Paid or pay8ble by ban Fund accountlng Restricted funds are funds vthich are to be used in accordan wilh speafic restrictlons impos8d by donors. Restrithd funds are acC(yMJ ts Separately to each other and to the oJr8 funding of th8 Charity. General furKls aTr Unrestri( fimds whith are available kn use at Ihe dlscretion of the trustees In the furtherance of Ihe general obi&lives of the cknrity and which have not
SWANLAND VILLAGE HALL Charity Number. 1180273 NOTES TO THE FINANCIAL STATEMEKrs For tho porkxl endlng 31 December 2020 Exp8ndlture and Irr•mrabh VAT Expendiiure is recognised once there is a legal or constTuctive obligallon to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is dasslfi8d under the following activtty headings: . Costs of raising funds rnpse the ojsts of trading. . Expenditure on charitable activities Irrecoverable VAT is charged as a cost against the acbvity for which the expendilu was incurred Tanglblo fixed amets and dopr•clatlon Tangible fixed a%sets ar8 ststed at cost less depreciation. Deweciation is prowded at rates calculated Io Write off the tJ)st less estimated resldual value of each asset over ils expected usefvl life. as follows: PV C8118 S% on the straight Ilne basis Furnitur8 and Equipment 10% to 33.33% on the straight line basi8 Debtors Trade and other debtors are recfjgnised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount pr8paid net of any trade disu)unts due. Cash at bank and In hand Cash at bank and cash in hand indudes cash and short lerni hTghly liquid Investments wth a short m8turity of three months or less from the date of acquisltlon or openln9 of the deposit or simliar aecounL Croditord and provlslons Creditors and provislons are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settl8 the obligation can be measured or estimated reliably. Creditors and provisions are normally recognlsed at thelr settlement amount after allowing for any trade discounts due. Taxatlon In accordan Paragraph 1 of Schedule 6 Finance Act 2010. the Charity is a charity for tax purposes and is generally exempt from Income Tax and C8Pital Gains Tax. but not from VAT. Irrecoverable VAT is induded in the cost of those items to which it relate& io
SWANLAND VILLAGE HALL Charity Nunthr. 1180273 NOTES TO THE FINANCIAL STATEMEKrs For the p•rfod endlng 31 Dec•mboY 2020 2. INCOME FROM CHARITABLE ACTMTIES Goneral Restrlcted Total General Restrlc Funds Funds Funds Funds Funds 2020 2020 2020 2019 2019 Totsl Funds 2019 Room hire 13,328 13.328 16,952 16.952 3. INCOME FROM OTHER TRADING AcmvmE8 Genernl Rostrlcted To(al General R•strlct Funds Funds Funds Funds Funds 2020 2020 2019 2019 Total Funds 2019 The "100° Club Rents 2.604 1.128 1.128 3.874 6.478 1.560 2.688 4. INVESTMENT INCOME Funds 2020 Funds 2020 Funds Funds Funds 2019 2019 Funds 2019 Intere* received 118 118 183 183 DONATIONS AND GRANT INCOME General Restricted Total General Restrlcted Funds Funds Funds Funds Funds 2020 2020 2020 2019 2019 Total Funds 2019 Cowd Grants 10.000 6,345 16,345 li
SWANLAND VILLAGE HALL Ch*ity Number. 1180273 NOTES TO THE FINANCIAL STATEMEiirs Forthe perlod •ndlng 31 December 2020 5. EXPENDrruRE ON CHARITABLE ACTMTIES Funds Funds Fund5 Funds Funds 2020 2020 2020 2019 2019 Funds 2019 staff costs Insurance and water H>ing and lighting Repairs and renew81s Cleaning Independent Examiner other Aw)untsnGy Legal and professional fees and li¢8nces Other 6.345 15.843 7,042 7,042 1626 1.434 1.434 1.129 1,129 7.$40 5.382 370 5,382 306 370 174 174 1.113 1.133 1.139 1,139 1.469 921 187 921 Depreuation Trustees 387 1,102 725 28.733 725 156 36 180 18.235 156 660 18 895 6. COSTS OF FUNDRAISING Funds Funds Funds Funds Funds 2020 2020 2019 2019 Funds 2019 The "100. Club prlze rTh)n8y & costs 1.797 1,797 1,076 1.076 12
SWANLAND VILLAGE HALL NOTES ON THE FINANCIAL STATEMENTS For the pwlod onding 31 D•cambw 2020 Chaiity Number. 118tr273 2020 2019 Salaries Employer3. natknal Insuranc8 Payroll fees 15.628 6.924 215 118 15.843 The average wethy number offijll tine eqalent 8mpknyees was 1. Trustees r8ceiv•J rK> remuneralim In ts (xwr*rt amnting p8ri(xJ. During the Current ac(xJuntiry perKxJ Intstees wern reimbursed exp8nses of £725 (2020£156). and aryipment Total At 1 January 2020 Additi(ms Dwjsals 79.130 79,130 70 At 31 Decemlw 2020 At 1 January 2020 Charged for the perkxl 65.818 65.818 At 31 De¢ber 2020 67,307 Net book value At 31 DKemlx 2020 11.893 At 31 De{XM 2019 DEBTORS 2020 2019 1.023 1.1P)O debts 1.023 1,160 13
SWANLAND VILLAGE HALL NOTES ON THE FINANCIAL STATEMENrs For tho pgrlod endlng 31 Dec•mber 2020 Charity Number. 1180273 10. CREDrfoRS 2020 2019 Cr8ditOlB and accTuals 1.206 565 565 11. FUNDS January Incomlng Outgolng Trnnsl•r December 2020 funds General Fund Total unrestrfctsd fvnds 60,783 27,320 (28.733) (348) 59,022 60,783 27.320 (28.733) (348) 59,022 R86tr1cted Funds - pital expendlture Blinds PV Cells 335 (335) 3,600 3,600 Coronavirus Job r8tention (6.345) "1(hJ" Club- capital 13,945 1.302 {767) 14,480 "101Y 147 1,302 {1,797) 348 Club revenue Totsl restrlctod funds 18.027 (9,244) 18.080 Totsl funds 78.810 37.977 14 77.102
SWANLAND VILLAGE HALL
ch Number. 1180273
For ts prlod ondlng 31 De¢•mbor 2020
11. Fund8 (con1knd>
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